The University is required to have one of the following forms on file for each vendor receiving payments from the University:
- COV Substitute W-9
(Vendors are required to use the COV Substitute W-9 Form. The data on this form contains the employer FEIN or in the case of a sole proprietorship, the Social Security Number of the vendor.)
The identification numbers (FEIN, Social Security Number, GIIN, or Foreign TIN) are used as the vendor identification number on all University-related transactions. Please note that sole proprietors and individuals are assigned a UIN to conform to University policy.
The University must have the appropriate form (COV Substitute W-9, W-8BEN, or W-8BEN-E) on file prior to invoice receipt from a vendor.
HOW TO SUBMIT COMPLETED FORMS
Completed Substitute W-9, W-8BEN, W-8BEN-E Forms may be submitted via the following methods:
(ATTN: Linda Wallace)
ATTN: Linda Wallace
Old Dominion University
Norfolk, VA 23529
These links lead directly to forms on the Commonwealth of Virginia (W-9 form) and IRS websites (W-8BEN and W-8BEN-E forms).
- COV Substitute W-9 - Request for Taxpayer Identification Number and Certification
- W-8BEN - Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Individuals)
- W-8BEN-E - Certificate of Status of Beneficial Owner for United States Tax Withholding and Reporting (Entities)