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W-9 Request

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Lion fountain with blue skies on Kaufman Mall.

The University is required to have one of the following forms on file for each vendor receiving payments from the University:

  • COV Substitute W-9
    (Vendors are required to use the COV Substitute W-9 Form. The data on this form contains the employer FEIN or in the case of a sole proprietorship, the Social Security Number of the vendor.)
  • W-8BEN

The identification numbers (FEIN, Social Security Number, GIIN, or Foreign TIN) are used as the vendor identification number on all University-related transactions. Please note that sole proprietors and individuals are assigned a UIN to conform to University policy.

The University must have the appropriate form (COV Substitute W-9, W-8BEN, or W-8BEN-E) on file prior to invoice receipt from a vendor.


Completed Substitute W-9, W-8BEN, W-8BEN-E Forms may be submitted via the following methods:

 Fax to:

(ATTN: Linda Wallace)

 Mail to:

Accounts Payable
ATTN: Linda Wallace
Old Dominion University
Rollins Hall
Norfolk, VA 23529


These links lead directly to forms on the Commonwealth of Virginia (W-9 form) and IRS websites (W-8BEN and W-8BEN-E forms).