Old Dominion University places great importance on accurate and comprehensive invoice requirements to ensure smooth and efficient payment processes. Vendors are expected to adhere to specific guidelines when submitting invoices to ODU's procurement department. By following these requirements, vendors can help facilitate prompt payment processing and maintain a strong business relationship with ODU. Clear and detailed invoices that meet ODU's specifications not only expedite the payment cycle but also contribute to the overall efficiency of the procurement workflow.
Description of Goods/Services Delivered (per the purchase order)
Quantity Delivered by Line Item (per the purchase order)
Cost Per Item and Extended Cost (should agree to the purchase order costs)
Freight Charges (per the purchase order)
Total Amount Due (should agree to the purchase order amount)
Special Terms (or any additional information needed for accurate payment processing)
Invoices missing any required element will be deemed defective and will be returned without action to the vendor with a letter detailing what defect needs to be corrected.
- Invoices not delivered in accordance with agency instructions (included on the purchase order) are not considered to have been submitted in a timely manner and may result in payment delays.
- When a corrected invoice is received, a NEW due date will be calculated.
- Please remember to include the purchase order number on ALL invoices.