Tax Forms
In order for the Payroll Office to know how much income tax to withhold from an employee's wages, we must have a Form W-4, Employee's Withholding Allowance Certificate, and a VA-4, Employee's Virginia Income Tax Withholding Exemption Certificate, on file for each employee. However, if the employee does not submit tax forms, the IRS requires that taxes be withheld at the single rate with zero withholding allowances. This is the highest withholding rate. Withholding forms (please be sure to use current year withholding forms) need to be submitted at the time of original hire and do not need to be submitted again unless there are changes OR the employee claims "exempt" from withholding. When submitting VA-4 and W-4 withholding forms, be sure to use current year forms.
The Payroll Office cannot give advice on what filing status to declare or the number of allowances to claim. Please consult your tax advisor or the IRS.
Employee’s Federal Withholding Allowance Certificate (Form W-4)
Complete Form W-4 so that your employer can withhold the correct federal income tax from your pay. If an employee does not submit tax forms, the IRS requires that taxes be withheld at the single rate with zero withholding allowances.
Employee’s Virginia Income Tax Withholding Exemption Certificate (Form VA-4)
Use this form to notify your employer whether you are subject to Virginia income tax withholding and how many exemptions you are allowed to claim. You must file this form with your employer when your employment begins. If you do not file this form, your employer must withhold Virginia income tax as if you had no exemptions.
If you claim military spouse exemption (line 4) you must attach a copy of your military spouse ID to your VA-4.