What is Web Time Entry?
The Banner Web Time and Leave Entry System is a web-based system designed to enable employees to submit hours worked and leave taken electronically, eliminating the paper submission of time sheets, time and attendance forms, leave activity forms, and leave reports. Old Dominion University follows a semi-monthly payroll schedule for paying all employees, including hourly types of employees.
- It is a violation of the ODU Standards of Conduct to falsify, alter or deliberately fail to submit a Web Time Entry timesheet.
- Classified employees, hourly wage employees, and student hourly wage employees (including Work Study employees) must submit a WTE timesheet each pay period in order to be paid on time.
- Faculty who must report leave taken must submit Leave Reports via Web Time Entry per the Leave Reports submission schedule.
- Part-time adjunct faculty, graduate assistants, 10-month faculty not on VSDP, and 12-month faculty not eligible for annual leave are not affected by Web Time Entry.
Access & Security
Supervisors and proxies approving time worked or leave taken for their employees require additional security.
Banner Self Service Submission Deadline Calendar
In order for employees to be paid each pay period, it is critical that timesheets be submitted and approved by the published deadlines.
Documentation/Training
Training and Quick Reference Guides provide instructions on submitting timesheets, faculty leave reports and more.
Submitting Timesheets & Leave Reports
Each employee type must follow the appropriate guidelines for submitting time sheets.
Approving Timesheets
Supervisors (or proxies) are required to approve timesheets EACH pay period. Each individual timesheet must be reviewed to ensure accuracy and correctness.
Manual Timesheets
If timesheets are not submitted by the published deadlines, employees must submit a manual timesheet.
Supervisor/Proxy Responsibilities
Supervisors must approve timesheets each pay period, and are responsible for setting up Proxies who can approve timesheets in their absence.
Late Timesheets/Corrections
If timesheets need to be returned for correction or they are late, you may need to do a manual timesheet.