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University Registrar:Forms

PDF Forms for Registrar's Office

All forms are in PDF format and require the free Adobe Reader to open and/or print or save with data (if applicable).

Most forms are fillable; some forms can be saved with data. Forms that can be saved with data may be e-mailed to the address on the form. Otherwise, after you fill in a form, print it out with the information you provided, sign it, and fax or mail it to us.


Active Duty Military Tuition Benefit Form
The active duty military member should submit this form, along with a copy of the orders to Virginia, proof of Virginia residency, and a copy of the military ID to qualify for this in-state tuition benefit. Fillable.

Student must reapply each semester to receive this benefit. Application deadline is the first day of classes for the term in which the benefit will be received.



Add/Drop/Withdraw Form
Use this form to register for courses if you are admitted or currently enrolled as a degree-seeking or non-degree student and are unable to register using LEO Online. This form is also used to DROP or ADD courses during the drop/add period or to WITHDRAW from classes prior to the withdrawal deadline when the student is unable to use LEO Online to withdraw due to holds preventing registration.

Consult the Academic Calendar for the current semester to determine the exact dates and deadlines. Includes individual override approval indicators and required signatures (two) for maximum credit hour waiver.

NOTE: International students (F and J visa holders) who plan to drop below the required credit hours for immigration purposes must first obtain approval from International Student and Scholar Services (ISSS), 2006 Dragas Hall.



Address/Name Change Form
(Changes to addresses can be performed using LEO Online, except for employees, who must notify Human Resources of address changes.)
Submit this form to the Registrar's Office for name/address changes. Name changes (other than obvious typographical errors) cannot be processed without a copy of your new Social Security card. Fillable.



Application for Virginia In-state Tuition
To qualify for in-state tuition rates, you must apply no later than the first day of classes of the term for which you are requesting in-state rates. This form must be completed and submitted with supporting documentation to the Office of the University Registrar. The application must also accompany all non-degree entry and reactivation/readmission forms if you are seeking in-state tuition rates. Fillable and savable.



Application for Virginia In-state Tuition Rate for Students Living in a State Contiguous to Virginia, within 50 Miles of an ODU Site in Virginia
The Commonwealth of Virginia has enacted legislation that permits students who reside in a state contiguous to Virginia, within a 50-mile radius of an Old Dominion University distance learning site located in Virginia, to qualify for Virginia in-state tuition rates, based on the student's proximity to a higher education facility. Verification of residence and distance to site is required. The Norfolk main campus is NOT considered a distance learning site. Fillable.

Verification of residence includes copy of driver's license displaying the student's current residence, and copy of driving directions between the student's residence and the site the student is attending. Download from www.mapquest.com or any other map service. The map should document the distance between the residence and the site.



Grade Key
This is not a form, but it explains grade codes, quality points, and calculation of GPA.



Graduation Application for Graduate Students
(For students who are eligible to apply for graduation but are unable to use the online application for graduation.)
Graduate students (only) should complete this form during the semester prior to the semester you plan to graduate. Follow instructions on the form. Fillable.



Military Dependent Tuition Benefit Form
The military spouse and/or military dependent student should submit this form, along with a copy of the active duty military member's orders to Virginia and the Application for In-state Tuition, to qualify for the Military Dependent in-state tuition benefit.

This benefit is good for one year after enrollment, and eligibility must be established by enrolling within one year of the reporting date listed on the active duty person's orders.



Parent or Legal Guardian Supplemental Application for Virginia In-state Rates
Submit this form to the Registrar's Office only if you are a dependent student who wishes to appeal a current out-of-state status.



Request for Exception--Permission to Withdraw After Deadline
(Applies to both local and distance learning students)

Present this form to both your instructor and department chair to receive permission to withdraw from class(es) after the withdraw deadline. Two signatures are required. A decision not to sign the form (by instructor or chair) may be appealed to college dean.

A separate form must be used for each class if withdrawing from more than one course. Submit completed form(s) with all signatures to the Registrar's Office before the last day of classes. Fillable.

NOTE: International students (F and J visa holders) who plan to drop below the required credit hours for immigration purposes must first obtain approval from International Student and Scholar Services (ISSS), 2006 Dragas Hall.



Record Evaluation for Adjusted Resident Credit
Submit this form to have your records evaluated for Adjusted Resident Credit. Complete information on the policy for Adjusted Resident Credit (ARC) is available in the University Catalog.



Replacement Diploma Order Form
Complete this form to order a replacement or additional copy of a diploma. Fee $40 (payment must accompany order). Fillable.



Senior Citizen Tuition Waiver Application and Registration
Submit this form by the first day of the class to apply for a tuition waiver and register for classes. Form should be submitted to the Office of the Registrar.

Senior citizens wishing to use this benefit must still be admitted as degree-seeking or non-degree students before registration can be performed. Students using the Senior Citizen Tuition Waiver can only be enrolled on or after the first official day of classes, space permitting. Age and income limits apply. Fillable.



Student Information Request
This form is required to obtain copies of transfer evaluations, have ODU transcripts sent to ODU academic advisors, or have a copy of a transcript from another institution sent to an ODU academic advisor. Fillable.



Student Reference Request and Authorization
Students should use this form to request recommendations or references from faculty or staff. The form should be completed, signed, and dated by the student making the request, before it is submitted to the person from whom the reference is being requested.



Student Supplemental Application for Virginia In-state Rates
Submit this form to the Registrar's Office to appeal a current out-of-state status. This form MUST be submitted for all appeals.



Transcript Request Form
Students may request an official transcript via LEO Online (MIDAS ID and password required to log in). This is the preferred (and most expedient) method for requesting and paying for transcripts. Fee $5 per official copy. Expedited shipping is available for an additional fee.

Students who cannot use the online transcript request in LEO Online may submit this form to the Registrar's Office to request an official or unofficial transcript. See Transcripts for fees, processing time, and required information. There is no fee for unofficial transcripts. Fillable.



Undergraduate Student Application for Graduation
(For students who are eligible to apply for graduation but are unable to use the online application for graduation.)
Undergraduate students (only) should complete this form at least six months prior to the semester you plan to graduate. Follow instructions on the form. Fillable.



Undergraduate Request to Take Graduate Courses
Submit this completed form to register for graduate course(s) as an undergraduate. Restrictions apply and permissions are required. Students must receive permission of major advisor, department chair or dean, and graduate program director. Fillable.



Verification Request
Instructions for obtaining a free self-service enrollment verification are found here. The verification is free if requested via the link in LEO Online secure site; there is a small fee associated if the verification is requested directly from the National Student Clearinghouse (e.g., outside the LEO Online site).

This form is required to request verification for purposes of credit card verification, insurance ("good student discounts"), verification of attendance/enrollment, etc. where the verification via LEO Online does not provide all the needed information. There is no fee if the request is made using the Verification Request Form. Fillable.



Veterans Clearance Form
This form is for students using GI Bill benefits (including the Post 9/11 GI Bill). All students who wish to receive GI Bill benefits must complete this form the first semester they wish to receive GI Bill benefits.

Active duty military, MEM Ashore, and certificate students who wish to receive GI Bill benefits must complete this form each semester they wish to receive the GI Bill benefits, after registering for classes.

Students who change major or intended degree, have a break in enrollment, or a change of benefit, must also submit a new form. See Applying for Benefits for complete information.