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University Policy 2400

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Handbook and paperwork for the newly hired.

Old Dominion University

University Policy

2400 Use & Display of Flags

Responsible Oversight Executive: Vice President for Administration and Finance
Date of Current Revision or Creation: May 4, 2012
  1. Purpose

    The purpose of this policy is to describe the proper use and display of the United States, Commonwealth of Virginia, and Old Dominion University flags.

  2. Authority

    The Flag Code of the United States

    Public Law 110-41

    Code of Virginia Section 23.1-1301, as amended, grants authority to the Board of Visitors to make rules and policies concerning the institution. Section 6.01(a)(6) of the Board of Visitors Bylaws grants authority to the President to implement the policies and procedures of the Board relating to University operations.

    Code of Virginia Section 18.2-487, as amended

  3. Definitions


  4. Scope

    This policy applies to all employees, students, volunteers, employees of affiliated organizations who are paid through the University, and visitors to the institution in regard to the use of the United States, Commonwealth of Virginia and Old Dominion University flags. Employees include all staff, administrators, faculty, full- or part-time, and classified or non-classified persons who are paid by the University. Students include all persons admitted to the University who have not completed a program of study for which they were enrolled; student status continues whether or not the University's programs are in session. Affiliated organizations are separate entities that exist for the benefit of the University through an operating agreement and include the Foundations, the Community Development Corporation, and the Alumni Association. Visitors include vendors and their employees, parents of students, volunteers, guests, uninvited guests and all other persons located on property, owned, leased, or otherwise controlled by the University.

  5. Policy Statement

    Old Dominion University requires that the flags of the United States, Commonwealth of Virginia, Old Dominion University and all other flags are flown in a manner that adheres to Federal, Commonwealth and University laws and regulations and are displayed at all times in a manner that conveys respect.

  6. Procedures

    The procedure for the appropriate display of the United States, Commonwealth of Virginia and Old Dominion University flags shall be at the direction of the Chief of the Old Dominion University Police Department (ODUPD) and shall comply with the general requirements and spirit of "The Flag Code of the United States (PL 77-829)," the Code of Virginia and the University.

    The Chief of the ODUPD shall notify the Assistant Vice President for Marketing and Communications, the Director of Facilities Management, the Naval ROTC Departments and the University's satellite campuses whenever an order to lower flags is received. The Assistant Vice President shall be responsible for informing the University community by posting an announcement on the University's website.

    1. United States Flag

      The flag of the United States shall be lowered as established by Presidential or Gubernatorial order, which is routinely communicated from the Office of the Governor to the Old Dominion University President's Office.

    2. Commonwealth of Virginia Flag

      The flag of the Commonwealth of Virginia shall be lowered in accordance with orders from the Governor or the State Legislature. Notification of such direction is routinely transmitted to the Old Dominion University President's Office or the Chief of the ODUPD from the Office of the Governor.

    3. University Flag

      The flag of Old Dominion University shall be lowered to half-staff upon the passing of a member of the University community, including past or present Presidents, past or present members of the Board of Visitors, current employees, and other individuals whom the President may designate.

      Generally, the University flag will be flown at half-staff from the time of notification until one day following memorial services. The Office of the President shall notify the Chief of ODUPD when the President has authorized the lowering of the University flag.

    4. United Nations and Other Designated Flags

      These symbolic flags will be flown below the Commonwealth of Virginia flag or Old Dominion University flag, as appropriate, when used to symbolize distinct momentous occasions.

  7. Records Retention

    Applicable records must be retained and then destroyed in accordance with the Commonwealth's Records Retention Schedules.

  8. Responsible Officer

    Chief, Old Dominion University Police Department

  9. Related Information

    Commonwealth of Virginia, Office of the Governor, Flag Information

Policy History

Policy Formulation Committee (PFC) & Responsible Officer Approval to Proceed:

/s/ Rhonda L. Harris
Responsible Officer
March 28, 2012

Policy Review Committee (PRC) Approval to Proceed:

/s/ Donna W. Meeks
Chair, Policy Review Committee (PRC)
February 28, 2012

Executive Policy Review Committee (EPRC) Approval to Proceed:

/s/ David F. Harnage
Responsible Oversight Executive
May 1, 2012

University Counsel Approval to Proceed:

/s/ James D. Wright
University Counsel
May 3, 2012

Presidential Approval:

/s/ John R. Broderick
May 4, 2012

Previous Revisions

December 1, 1988; July 1, 2001; June 24, 2010; May 4, 2012

Scheduled Review Date

May 4, 2017