Direct Deposit of Reimbursements

The Appropriations Act requires employees who travel more than twice each year to be reimbursed electronically. This mandate is an integral part of the statewide effort to reduce administrative costs. To assure full compliance with this law, all employees must sign up for direct deposit of business-related reimbursements.

• Old Dominion University does not issue travel or small business expense reimbursements to ODU employees via check.
• All travel and small business expense reimbursements to ODU employees are issued through direct deposit.
• Reimbursements to students and non-employees will be done via check.

All travel and small business expense reimbursements must be electronically deposited into the employee's checking or savings account as directed via the Banner Self-Service Direct Deposit process. For instructions on updating or changing your direct deposit information, view our Quick Reference Guide here.

All employees in your department who will be traveling or receiving a small business expense reimbursement for personal expenses should complete the Direct Deposit Process via Banner Self-Service. To avoid travel expense/small business expense reimbursement delays, please complete the process in a timely manner. Updates are reflected in real-time.

If you have any questions, please contact Linda Wallace, Accounts Payable Audit Supervisor, at 757-683-4762.

When to Submit

Complete the Direct Deposit Process via Banner Self Service:

• At any time! Updates are made in real-time.
  
• No later than when submitting your first travel or small business expense reimbursement request
• When banking information changes

Departmental Petty Cash/Change Funds

Since departmental petty cash reimbursements to a petty cash custodian are not personal in nature, reimbursements for departmental petty cash will continue to be done via a check issued to the custodian or as a deposit to the appropriate bank account in the case of departments with petty cash bank accounts. Departmental change funds receive a check for reimbursement.