The Research Foundation will be closed from December 24, 2025 through January 4, 2026. Please read below for important deadlines for purchasing and accounts payable so that you can plan accordingly for this closure.

Purchasing will continue to process order requests until six business days before the holiday break, Monday, December 15, 2025. If your order needs to be received before the holiday break, please indicate that on the electronic requisition and e-mail RFPurchasing@odu.edu no later than Monday, December 15th. Otherwise, if there is not a long enough lead time for an order’s receipt by December 23rd, a request will be made with the vendor to delay the processing of an order for delivery January 5, 2026, or thereafter when the campus reopens from the holiday break.

Accounts payable will process the last immediate pay check run for this year on Monday, December 22nd. Any items for this batch such as travel advances/expenses, tuition advances, reimbursements, consultant payments, prepay items, etc. need to be received by the Research Foundation no later than noon on Monday, December 15th. Those requests can be sent to RFreimburse@odu.edu. Failure to include the proper documentation, authorization, budget issues, etc. may cause an item not to be paid. The next immediate pay batch will be processed on January 6, 2026. If you want an item held for pickup before the holiday, please put “HOLD FOR PICK UP” and include a contact e-mail or phone number on the paperwork. We will contact you when the check is ready and coordinate a pickup time at our building (IRP1 4111 Monarch Way, Suite 204). We now require direct deposit of your accounts payable checks. Please complete the form located at:

EFT / ACH AUTHORIZATION FORM

This form along with the required documentation will need to be sent to RFapeft@odu.edu no later than Monday, December 15th to allow for processing.

Also, please remember to respond to all e-mails from RFInvoices@odu.edu asking for approval in paying invoices. The last check run for this year for vendor invoices is December 19, 2025.

All November Visa statements are due no later than Thursday, December 11th. All statements must be signed, have project codes listed and all receipts must be attached.

If you have any questions, regarding accounts payable contact RFInvoices@odu.edu; regarding purchasing contact RFPurchasing@odu.edu and regarding procurement cards contact RFPCard@odu.edu.