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Find Out Your Status
Find out if your clearance background check process has been succesfully completed and entered in your record by using myODU Portal Login and then reviewing in Leo Online your Test Score page.
Candidates in approved professional educational programs are required to provide a clearance background check when registering for a course that requires a field experience. It is strongly recommended that all students have completed the background check process by DROP / ADD each semester due to the increased turn around time by the state departments involved. The process is currently taking 8-12 weeks.
The clearance background check process can take up to 8 weeks or longer.
The clearance background check process includes:
fingerprinting
a social service/child protective service check
a review of each candidate's name through the Virginia State Police: Sex Offender Registry
ALL search results must be received and reviewed by ODU to determine successful completion of the clearance process for placement
You can check your Leo Online secure page under Test Scores. A score of 1 means that you are cleared for placement.
Once a candidate is cleared by ODU, additional clearance background check will not be required unless there is a break in enrollment at ODU that requires the candidate to go through reactivation or readmission process with the Old Dominion University admissions office.
Procedures for Obtaining Clearance Background Check
Follow the instructions below. Submit forms and money orders to the Office of Clinical Experience, Education Building, Suite 1107, Old Dominion University, Norfolk, VA 23529:
The Central Registry Release of Information Form with $10.00 money order payable to Virginia Department of Social Services; and
SP-325 National Criminal Background Check for Employees or Volunteer Providing Care to Children, the Elderly and Disabled with the original fingerprint card and a $27 money order payable to Virginia State Police
Follow the instructions below and complete each part of the form:
Purpose of Search, check "Volunteer"
MAIL SEARCH RESULTS TO: Name:Old Dominion University Address: Office of Clinical Experience, Education Building, Suite 1107, Norfolk, VA 23529 Contact Name: Dr. Jennifer Collins Telephone: 757-683-3348 Contact E-mail: oce@odu.edu
PART I - Complete in PART I all answers requested pertaining to YOU
Print your information in the white blank spaces (not in the grey spaces)
If any answer is none, write "N/A"
Print the form after you complete it front to back in one page. DO NOT print two pages.
Print this form in full size, 8.5 x 11 inches paper. This is required by the Virginia Department of Social Services
PART II and PART III
Sign the form in the presence of an official Notary Public
The Notary Public may be available for a fee at a bank, credit union, UPS store, FedEx store, or an attorney's office
Notary Public available on campus:
Registrar Office, Rollins Hall, Customer Relations Desk, Monday-Friday Call in advance Ms. Shirlene Pettaway at 683-5288 to confirm time availability
Payment must be in the form of a money order payable to Virginia Department of Social Services. Credit Card, Personal check or cash will NOT be accepted
Submit in person or by postal services the signed and notarized form with $10 Money Order to (Please include a note with your UIN in your paperwork): The Office of Clinical Experience Education Building, Suite 1107 Old Dominion University Norfolk, VA 23529
**Please do not mail the form directly to the VA Department of Social Services.
Military and Military Affiliated Students
Notary Public is available at your nearest military base legal services office
2. Fingerprint Clearance Process
These documents SHOULD NOT be mailed to the Virginia State Police by the applicant. Follow instructions below.
ODU Tracking Number: 8298
The fingerprint clearance process may also be completed at your nearest local police, ODU police Department or Sheriff's Department.
Do not complete Section II. Office of Clinical Experience will complete this section
Section III
Payment Fee for Employment (effective January 1, 2019): $27.00 You are responsible for this fee
Payment Option: Money Order ONLY payable to Virginia State Police. Personal Check, Credit Card or cash will NOT be accepted.
Fingerprinting Process
Take the completed and signed SP-325 Form with you to your fingerprinting appointment:
You must have an appointment. Each appointment requires fifteen minutes
Bring to the appointment two forms of identification, one of which must contain a recent photograph
On the fingerprint card DO NOT complete the section for employer/address and the reason fingerprinted
Submit in person or by mail to: Office of Clinical Experience, Education Building, Suite 1107, Old Dominion University, Norfolk, VA 23529 (Please include a note with your UIN in your paperwork)
Original SP-325 Form
Payment
Original Fingerprint Card
Office of Clinical Experience will mail the packet directly to the Virginia State Police Headquarters
Military and Military Affiliated Students
Fingerprinting available at your nearest military base security office
Contact the security office to schedule an appointment
Bring two photo identification cards to your appointment (e.g. driver's license, military ID, or passport)
Fingerprinting must be completed using: APPLICANT FD258 (REV 3-1-10) 1110-0046 fingerprinting card
If the military base office does not have this fingerprinting card, you may request a blank one from Office of Clinical Experience, 757-683-3348
Every candidate's name will be reviewed in the Virginia State Police Sex Offender Registry.
Every candidate's name will be reviewed in the National Sex Offender Registry.
Every candidate MUST complete:
Washington State Candidates are required to complete a pre-certification process. For information on this process, e-mail oce@odu.edu
All other candidates outside the state of Virginia, must complete this clearance process in accordance with their state of residence. For information on this process, contact Valerie Taylor, at 757-683-3348 or by email at placements@odu.edu
Starting August 15th, 2022 passing VCLA scores will need to be on file with the university to be considered for acceptance into the Undergraduate Teacher Education Program