Timeline & Roadmap

Phase 1 Milestones & Activities

Project Initiation & Procurement (January – March 2026)

• During this phase, the project was formally initiated and foundational activities were completed to prepare for implementation.
• Key activities included:
• Engagement with Digital Transformation & Technology (DTT) to establish project support and governance
• Development and approval of the project Statement of Work (SOW)
• Completion of security and risk review activities for the Coursedog platform
• Procurement review and contract execution for a multi-year implementation partnership with Coursedog
• Project team formation and implementation planning

Planning, Discovery, & Design (March – June 2026)

This phase focused on understanding current business processes, identifying requirements, and preparing the technical environment for implementation.

Key activities included:

• Review and documentation of existing academic scheduling processes and workflows
• Stakeholder discovery sessions with Registrar and Academic Affairs teams
• Single Sign-On (SSO) implementation within the Coursedog staging environment
• Provisioning of staging access for project team members
• Banner Ethos integration setup and configuration
• Data review, validation, and mapping activities
• Solution design and implementation planning

Configuration & Integration (May – July 2026)

This phase focuses on configuring the Academic Scheduling and Course Demand Projections modules and integrating the platform with Banner.

Key activities include:

• Coursedog platform configuration
• Workflow and approval process setup
• Classroom, room feature, and scheduling data configuration
• Banner integration development and testing
• User role and security configuration
• Dashboard and reporting setup

Testing & Validation (June – July 2026)

This phase ensures the system functions as expected and meets business and technical requirements prior to production deployment.

Key activities include:

• Functional testing
• Integration testing
• User Acceptance Testing (UAT)
• Data validation and reconciliation
• Issue resolution and retesting
• Production readiness review

Administrator Training (July 2026)

Training will be conducted for designated system administrators and functional leads.

Key activities include:

• Vendor-led administrator training sessions
• Configuration and platform management training
• Security and access management training
• Train-the-trainer knowledge transfer approach

End User Training (August 2026)

Training will be provided to end users who will utilize Coursedog for academic scheduling activities.

Key activities include:

• Registrar Office training sessions
• Department scheduler training
• End-user guides and documentation
• Process walkthroughs and readiness activities

Production Go-Live (September 2026)

The Academic Scheduling and Course Demand Projections modules will be deployed to production and prepared to support Spring 2027 scheduling activities.

Expected outcomes include:

• Academic Scheduling available for operational use
• Course Demand Projections available for planning and forecasting
• Banner integrations validated and operational
• Users trained and ready to perform scheduling activities
• Support transition to operational ownership