Vehicle Use Policy

Monarch Transit

Policy #3250

The purpose of this policy is to establish requirements and procedures for the use of University vehicles, including those controlled by departments, offices, and sanctioned groups with the University community for University business.


This policy applies to all employees, students, volunteers, agents, and visitors to the institution. Employees include all staff, administrators, faculty, full- or part-time, and classified or nonclassified persons who are paid by the University. Students include all persons admitted to the University who have not completed a program of study for which they were enrolled; student status continues whether or not the University's programs are in session. Visitors include vendors and their employees, parents of students, volunteers, guests, uninvited guests and all other persons located on property, owned, leased, or otherwise controlled by the University.

Policy Statement

All employees, students and agents of the University who operate a State-owned Licensed Motor Vehicle ("State-owned Vehicle"), vehicle leased by the University, or are on loan to the University must be authorized by their unit in coordination with the Office for Risk Management (ORM) which is responsible for the administration of this policy. Once authorized they are required to obey all traffic laws, rules, policies, and procedures governing the operation and use of such vehicles. If involved in an accident while operating a State-owned vehicle, the operator shall follow established procedures of the policy. This policy serves as the minimum requirements for all units. It is understood units may have additional driver requirements and driver training specific to their operational needs.