An account is required to access FAS. If you’re having trouble, please refer to the FAQs below for instructions on setting up your account.
The Faculty Activity System (FAS) is a web-hosted system powered by Watermark Faculty Success (formerly known as Digital Measures). FAS is the University's tool for tracking credentials, research activity, creative output, and service activity for instructional faculty. FAS enables faculty to enter scholarly achievements once for use in a variety of ways (department/school, college/school, and university-level reporting, online directory profile pages, faculty individual web pages, and more). FAS also provides a number of custom reporting options for faculty, including teaching history, publication history, curriculum vitae, and NIH and NSF biographical sketches, among others.
Monarch Workflow Manager
An FAS Module
Monarch Workflow Manager (MWM), commonly referred to as Workflow, is a module within FAS that supports electronic workflow processes. To access MWM, log in to FAS and select “Workflow” from the blue navigation bar at the top of the screen. The “Workflow” option is only visible to users who are participants in an active workflow process. Additional information on MWM is available here.
Frequently Asked Questions
Below, you will find some of the FAS-related questions we most frequently encounter. If you have any questions not answered here, please feel free to e-mail us at workflow@odu.edu.
- First Name
- Last Name
- UIN
- MIDAS ID
- Email ID
Note: For faculty members, if you were an Old Dominion University student in the past, or you were provided a student ID initially on hiring, please provide that student ID for e.g.
Student ID: jane001 or john004
If you have a new faculty member or administrative staff member in your department/school and need to have an account created, please have the department/school chair/director contact workflow@odu.edu to request the account.
Include the user's MIDAS ID and account type (faculty or administrative).
Your information is accessible to your department/school administrative staff, including your chair/director, as well as your dean and their administrative staff, and Academic Affairs.
Your information should be up to date by the submission deadline for your Faculty Information Sheet; however, entering activities, such as publications or presentations, throughout the year can help reduce the workload during the evaluation/promotion period.
Some of the information in FAS is imported from other authoritative systems (i.e., BANNER) and cannot be edited. Information such as the highest degrees earned are used in external reporting and may not be edited by faculty members.
If you believe any of the information that is displayed is incorrect, please email workflow@odu.edu.
Data entered in FAS is used to update the University’s online directory on a daily basis. Any information marked for display in FAS should appear on your profile after the next scheduled refresh.
If the updated date does not appear within 48 hours of being entered and marked “Yes” for display, please email workflow@odu.edu.
If you have scholarly work in progress that has not yet been published (for example, if it has been submitted or accepted with revisions), you may enter it into the system and use the “publication status” field to indicate its current stage. When the status changes, you can simply update the existing entry rather than creating a new entry for the publication.
Some information may have been entered on your behalf by administrative staff in your department/school or dean’s office. As a result, duplicate entries may have been unknowingly created if the same activities were later entered into the system by you. Duplicate entries can be selected and deleted from the index and/or summary screens.
The following items are automatically imported from BANNER:
- Name
- UIN
- Email address
- MIDAS ID
Some information on certain screens can be made publicly available if you choose. You can control how your FAS data appears online by setting the “display flag” to ‘Yes’ to show an item or to ‘No’ (or leaving it blank) to keep it private. This setting applies to the University’s online directory, ODU Scholars, and faculty WordPress sites.
The highest degree earned or other relevant credentials are automatically displayed on the University’s online directory for all faculty.
FAS includes a customizable curriculum vitae (CV) feature that allows you to tailor your CV output for different purposes. To access it, select “Run Reports” from the main menu on the left side of the screen, then click “Create a New Report” in the top right corner. Follow the on-screen instructions to generate your custom CV.
A short tutorial video can be found here. Contact us with any questions at workflow@odu.edu.
Find a tool for importing publications into FAS on the Published Works screen, under the heading ‘Third Party Imports.’ The tool allows faculty to import publications based on name, as well as publication date range. More information can be found here: Digital Measures - Web of Science Imports.
Contact us at workflow@odu.edu if you have any questions about using the tool.
The CrossRef tool can be found on the Published Works screen. The tool allows faculty to import based on their name, but also with a Digital Object Identifier (DOI), which is especially helpful for faculty with names similar to other scholars publishing in the same field.
More information can be found here: Digital Measures - Crossref Imports. Contact us at workflow@odu.edu if you have any questions about using the tool.