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Consortium/Cross Registration


Old Dominion University participates in several student exchange and consortium programs with area colleges and universities. These programs allow ODU students to take courses at participating institutions, and students of member universities may attend classes at ODU.

Each of the programs above has specific requirements and restrictions, and students should always consult with their academic advisor, site director, or graduate program director for the most current information.

Please note that students are not required to cross-register to take courses at a participating institution. However, you should review the guidelines below to determine when it is appropriate to cross-register.


When to Cross-Register

Do you need the grade to transfer to ODU and/or the credit hours to count toward full-/part-time status at ODU for financial aid purposes?

YES NO

You need to cross-register.

You do not need to cross-register.

You will pay the ODU tuition rate.  Note: If you are under the ODU distance learning rate and are domiciled as out-of-state, you will incur out-of-state charges for cross-registered courses.

You will register at the host school (e.g., TCC) and pay the host school's tuition rate.

Your grade will be sent to the ODU Office of the Registrar by the host institution, for posting to your academic record.

The grade you earn does not transfer, only the credits, and the credit hours will not count toward ODU full-/part-time status for financial aid purposes.

  To transfer the credits back to ODU, you must earn a grade of C or better in the course and request an official transcript at the end of the term, sent to the ODU Office of Admissions.

Consortium Enrollment Form

Old Dominion University will register a student for courses at consortium institutions if the student presents a properly signed Tidewater Consortium Student Cross-Registration Form listing the course or courses to be taken. The Cross-Registration Form must be signed by the Registrar and advisor of the home institution before the host institution can approve the request.

This form is NOT available online. Students who wish to cross register must obtain the form from the Registrar's Office (or the home institution if applicable), Rollins Hall, on the main campus. If you are a distance learning student (outside the Hampton Roads area) planning on cross-registering at Tidewater Community College, Thomas Nelson Community College, or Paul D. Camp Community College, please email crossreg@odu.edu or call the Registrar's Office (757) 683-4425 for additional information.

Registration for courses at any consortium institution must be done through the Office of the University Registrar, Rollins Hall. Some host institutions require students to hand carry the Consortium Registration Form to them to complete the registration process. Others allow Old Dominion University to mail the forms for final processing.

Students are advised that grades earned for these courses are usually released two to three weeks later than those earned for courses taken at the home institution. The grades are transmitted automatically to the home institution, after all grades have been posted. Please note that cross-registration is not recommended for students in their final semester, as courses completed or grades received late may impact degree conferral.


Policies/Procedures and Frequently Asked Questions

Virginia Tidewater Consortium Exchange Program - Policies and FAQ

The purpose of cross-registration is to provide opportunities for enriched education programs by permitting students at any of the eleven Virginia Tidewater Consortium institutions participating in the program to take courses at any other VTC institution.

The signature of a course department's chairperson must be obtained if the ODU equivalent of the course you are planning to take at the host institution is offered at ODU during the same semester you are planning to take it elsewhere. Even if the offered ODU sections do not fit with your course schedule, are not offered online, or are closed, you must still obtain the course department chairperson's signature.
(Distance Learning Students: If you are a distance learning student (outside the Hampton Roads area), you do not need to obtain the chairperson's signature on your form.)

Frequently Asked Questions

  1. Which institutions participate in cross-registration?
    Old Dominion University students may take courses at any of the following Consortium host institutions: Christopher Newport University (Newport News), Eastern Shore Community College (Melfa); Eastern Virginia Medical School (Norfolk), Hampton University (Hampton); Joint Forces Staff College (Norfolk), Norfolk State University (Norfolk); Paul D. Camp Community College (Franklin); Regent University (Virginia Beach), Thomas Nelson Community College (Hampton); Tidewater Community College (all campuses); and Virginia Wesleyan College (Norfolk).
  2. Am I eligible to participate in cross registration?
    Cross-registration is limited to degree-seeking students with cumulative ODU GPA of 2.00 or better (graduate students must have a GPA of 3.0 or better) who are eligible for registration. If you do not yet have an ODU GPA, you cannot cross-register.
  3. When can I begin the cross-registration process?
    You can obtain the form at any time as long as you are eligible, but we cannot process it until registration begins for the semester (first day of pre-registration). We cannot process the form before this time. Also, please make sure all holds have been removed from your record.
  4. How many credits can I take via cross-registration?
    Cross-registration is limited to 30 credit hours total. Courses that are not approved by the appropriate parties, and orientation or developmental courses, may not be taken via cross-registration.
  5. Can I use cross-registration courses for grade forgiveness?
    No. Courses taken through cross-registration cannot be used for grade forgiveness, nor will grade forgiveness apply to any course taken via cross-registration.
  6. What if I decide to drop/withdraw from my cross-registered courses?
    Students must notify both institutions if dropping or withdrawing from a course, and must follow the drop/withdrawal regulations at both ODU and the host institution. ODU drop/withdraw deadlines are published in the academic calendar.
  7. Can I add a course to the cross-registration form?
    No. If you wish to add a class after you obtain the required signatures on the form, you will need to complete a new cross-registration form for the additional course(s).
  8. Which tuition rate will I pay, and to whom do I pay tuition?
    You will pay ODU tuition rates for the cross-registered course, and you will make payments to the ODU Finance Office for the course, just as you would for your normal courses at ODU.
    Note: If you are under the ODU distance learning rate and are domiciled as out-of-state, you will incur out-of-state charges for cross-registered courses. Tuition will be charged by the HOME institution for a cross-registered course (e.g., ODU students pay ODU tuition rates for cross-registered courses, and make payment to the ODU Finance Office for the course, as you would for your normal courses at ODU). The student assumes all costs of transportation, books, materials, lab fees, applied music fees, etc. All cross-registration courses are treated as on-campus courses regardless of delivery method and will incur fees applicable to on-campus courses.
  9. Will these courses count toward my financial aid at ODU?
    Yes, the credits count toward your financial aid at ODU.
  10. How will cross-registered courses appear on my ODU transcript?
    All cross-registered courses will appear (and remain) on your ODU transcript with a course number ending in "29." For example, if you take a course at TCC Portsmouth that is the equivalent of ODU's English 110C, the course will show on your transcript as follows: ENGL 129 TCCP-English Composition I. The grade for the course will also be calculated into your ODU GPA. Please note: Since these courses do not show up on your record as regular ODU courses would, they may not be recognized by the system as prerequisites for other courses. Please contact the course instructor(s) for a prerequisite override if this occurs.
  11. I am utilizing GI Bill benefits. How will my cross-registered course be certified?
    ODU will certify your credit hours for a cross-registered course just as we would a normal ODU course (same credit hours, ODU semester date range, tuition, etc.). If you have any questions about certification for your cross-registered course(s), please contact us at (757) 683-4425 or vaservices@odu.edu. You may not use cross-registration if you are using a supplemental/parent letter.

Cross-Registration Policies and Procedures -- Steps to complete the cross-registration form

NOTE:
Please complete the form at ODU prior to registering at the host institution.
If you are cross-registering at a TCC campus, please list on the form the campus at which you will register, and take your signed form to THAT campus for processing after we have processed it at ODU. This will allow for a smoother exchange of grades at the end of the semester.

  1. If you meet eligibility requirements, pick up a cross-registration form at the ODU Registrar's Office. Please ensure that you meet eligibility requirements and do not have any registration holds on your record.
  2. Complete the top portion of the form with your personal information. Then complete the chart with the host institution's course information.
  3. Take the form to your advisor for signature. At this time, please discuss with your advisor the course you're planning to take at the host institution to make sure it will meet your degree requirements.
  4. Obtain the course department chairperson's signature if necessary (please see above). In many cases, you will need this signature.
  5. Return the form to the Registrar's office at ODU. We will sign it and register you in a placeholder course at ODU. This placeholder course allows us to attach your grade to your ODU transcript at the end of the semester, and allows ODU tuition to be assessed.
  6. Take the signed form to the Registrar's office at the host institution. They will sign it and attempt to register you for the course you wish to take at the host institution.
  7. If the registration is successful, please return the white copy of the signed form to the Registrar's office at ODU. Please notify ODU if you are unable to register for the course at the host institution, or if you drop or withdraw from your course at the host institution during the semester.
  8. The host institution is responsible for reporting your grades to ODU at the end of the semester.

Additional policies:

  • Cross-registration is generally limited to courses not available to students at the home institution during the current semester.
  • When a student enrolled at a home institution cross registers at a host school, the credit is earned at the home institution and the grade will be posted on the student's home transcript. A host institution will not issue a transcript to a cross-registered student.
  • The grading system of the home institution applies to the cross-registered student.
  • Students will be governed by the administrative rules and regulations of the host institution while in attendance.
  • A Tidewater Consortium Student Cross-Registration Form must be completed and signed by the appropriate individuals at the home and host institutions. Where necessary, the student will certify that she or he has met course prerequisites.
  • If you wish to participate in cross-registration for a given semester, please complete the process prior to the add/drop date for that semester. Retroactive processing of cross-registration is not permitted. The add/drop dates for each semester are published at http://www.odu.edu/academics/calendar.
  • The cross-registration agreement cannot be cancelled after the add/drop deadlines for both institutions pass. If you decide that you do not wish to participate in cross-registration, please notify both institutions prior to the add/drop date.

The Tidewater Consortium Student Cross Registration Form is not available online. Students can obtain the form in the Office of the University Registrar, 1009 Rollins Hall.

More information is available at the VTC website.

Consortium Financial Aid Agreement

Please note: If you are planning on taking courses at Tidewater Community College, Thomas Nelson Community College, or Paul D. Camp Community College, please do NOT complete the Old Dominion University Consortium Agreement for financial aid. Instead, please contact crossreg@odu.edu) for information on the Virginia Tidewater Consortium process.

The Consortium Agreement represents an agreement between Old Dominion University's Office of Financial Aid and the community college's financial aid office. It enables Old Dominion University to verify what courses the student is enrolled in so that financial aid may be provided.

It also prevents the community college from processing any aid for the student. The community college's Cashier, Registrar, and financial aid officer must sign the form. It must be completed each semester students are receiving financial aid regardless of whether or not they are enrolled in the community college.

Distance learning students should ensure that the site director has the agreement signed by the community college personnel. Many community colleges will not sign these forms after their school's deadline date to drop or add a course.

Concurrent/Consortium Enrollment Form
This form must be completed for students dually enrolled at Old Dominion University and the community college. Students not dually enrolled need not complete this form. The required student signature indicates that the student understands that if financial aid is reduced, he or she is fully responsible for community college debts.

The site director must sign the form verifying that the courses taken are needed to meet Old Dominion University's degree requirements. The community college's Registrar must also sign the form indicating that the student is enrolled in the course(s) so indicated on the form.

For more information, please contact finaid@odu.edu or see the Financial Aid web site.

Interinstitutional Study Program with Norfolk State University

Old Dominion University students have the opportunity to select courses at Norfolk State University through a student exchange program agreed to by the two institutions. The registrar at each institution will register a student for courses at the other institution if the student presents a properly signed Tidewater Consortium Student Cross-Registration Form listing the course(s) to be taken at the other institution. This form is not available online.

The exchange will be honored both in the regular session and in the summer session and applies to both undergraduate and graduate students. All credits earned by students will be considered as resident credit at the home institution for degree purposes. (Courses taken at NSU under this policy will be considered the same as Old Dominion University courses; all other courses are subject to transfer credit policy limitations.)

Regular bus service is provided between campuses but is not available for evening classes.

Students should visit the Office of the University Registrar, Rollins Hall, or call (757) 683-4425 for additional information.

Graduate Student Exchange Policy with William & Mary

The registrars at Old Dominion University and the College of William and Mary will each register students in all departments in the College of Sciences (Old Dominion) and the School of Marine Science (William and Mary) for courses at the other institution, if the student presents a properly signed form listing the course(s) to be taken at the other institution.

The exchange will be honored in both regular sessions and in summer sessions, and will apply to graduate students at the master's, certificate of advanced study, and doctoral levels at both institutions.

The student must have completed prerequisites for the course(s) for which he/she registers. Core curriculum requirements must be met at the home institution. Elective courses and departmental requirements may be satisfied through exchange courses, but approval is required from the student's department. If a particular course is offered at the home institution, it may not be taken for credit at the other institution. All credits earned will be considered as resident credit at the home institution for degree purposes.

The tuition and fees are determined and retained by the student's home institution.

Graduate Student Exchange Policy with EVMS

The registrars of Old Dominion University and Eastern Virginia Medical School will each register a student for courses at the other institution if the student presents a properly signed form listing the course(s) to be taken at the other institution.

The exchange will be honored both in regular sessions and in summer sessions and will apply to graduate students at the master's and doctoral levels at both institutions.

The students must have completed all prerequisites of the courses for which they register. All credit so earned will be considered as resident credit at the home institution for degree purposes. (Courses taken at EVMS under this policy will be considered the same as Old Dominion University courses; all other courses are subject to transfer credit policy limitations.)

Tuition and fees applicable to the courses taken will be handled according to current interinstitutional policies regulating these.

Navy Education Consortium

A consortium of higher education institutions, located near major naval facilities, has developed a means to enhance the opportunities for active duty naval officers to participate in graduate education at the master's level. The institutions are Old Dominion University, George Washington University, Memphis State University, The University of Rhode Island, San Diego State University, and the University of West Florida.

The program areas which may be offered under the auspices of the consortium include international and political studies, computer information sciences, and computer science. These higher education institutions also provide a common curriculum that satisfies competency areas as set forth by the Navy for the ETMS program.

Officers participating in the program are enrolled in the Master of Science in Education degree program with a major in educational administration.

For more information on ETMS, contact Chief of Naval Education and Training, Officer Accessions, or PERS 440 at DSN 922-4994.

Virginia Consortium Program in Clinical Psychology

The Department of Psychology participates in a program leading to the degree of Doctor of Psychology (Ph.D.) in clinical psychology.

This program, under the direction of the Virginia Consortium Program in Clinical Psychology is one unified program offered jointly by three institutions. One transcript is maintained; one degree and diploma are awarded. The program is offered jointly by Old Dominion University, Norfolk State University, and Eastern Virginia Medical School. The emphasis of the program is on the training of highly skilled clinicians who will work in those areas of society where mental health care needs are not being met by the present system.

In 2013, the program received approval from its member institutions and the State Council of Higher Education in Virginia to change its degree model to a Clinical Psychology Ph.D. The Ph.D. program recently received the maximum-duration seven-year accreditation by the American Psychological Association. Applications are being accepted for the Ph.D. program only.

Additional information on the program is available from the College of Sciences.

For details on admission and program requirements, contact the Virginia Consortium Program Office, Norfolk State University, 700 Park Avenue/MCAR-410, Norfolk, VA 23504; telephone (757) 451-7733; fax (757)-823-8919.