Special Events

Mission:

• Plan and implement institutional events and ceremonies to support the mission and academic priorities of Macon & Joan Brock Virginia Health Sciences at Old Dominion University.
• Provide consultation, training, and resources to departments or organizers engaged in planning to ensure protocols and standards of professionalism are upheld in campus events.
• Address systems for improving workflow and campus-wide effectiveness between planners and supporting departments.
• Work with external partners to facilitate events that align with the university's mission, vision, and values.

The Special Events team is available to consult on venue setups, logistical operations, and to provide guidance on campus protocols and procedures.

For questions or assistance, please contact VHS-Events@odu.edu or 757-446-6070.

Special Events Task Force

The Special Events Task Force is an interdepartmental work group that meets monthly to address issues pertaining to the planning and implementation of successful special events on campus - whether a meeting, academic activity or social function. We help improve workflow, communications and processes between planners and supporting departments to ensure favorable event outcomes.

Task Force Members include representatives from the following departments: Special Events, Media Services, Police & Public Safety, Emergency Management & Fire Safety, Housekeeping, Parking, Facilities & Maintenance, Materials Management and Student Affairs.

Campus event planners are strongly encouraged to attend Special Events Task Force meetings to communicate their event details and service needs directly to the departments involved. These meetings offer a valuable opportunity for face-to-face dialogue with representatives from all supporting service departments, helping to ensure thorough coordination and favorable outcomes for campus events.

Please find the list of meeting dates below. All meetings will be held at 10:00 a.m. via Zoom. To receive the calendar invitation for an upcoming meeting, please email VHS-Events@odu.edu.