Out-of-Area Clinical Rotation Student Housing
Macon & Joan Brock Virginia Health Sciences at Old Dominion University maintains partnerships with healthcare facilities nationwide who provide educational experiences to our students. When students enrolled in programs with the 'Off-Site Education Fee' are placed at distant sites by their educational program for a required clinical rotation, the Experiential Learning Housing Supervisor locates safe and secure student housing in the area. This includes evaluating the location for safety and accessibility to the clinical site, determining student housing assignments, and communicating all pertinent housing information to the students for each rotation. Housing for elective rotations is typically not facilitated by the school.
Student housing is limited to what can be provided based on the associated fee pool. Each academic program participating in the fee determines the fee applied to their students. Housing assignments are completed 6 to 12 weeks in advance of the rotation start date. Extended hotel stays may be reserved on a case-by-case basis. We currently maintain long-term housing leases in several local cities in Virginia to include:
- Onancock
- Richmond
- Roanoke
- Fairfax
- Falls Church
Accommodations are fully furnished and students are assigned a bed in the shared dwelling when staying in one of our long-term leased residences. Reservation requests are submitted by the academic program, not directly from the student, to ensure requests are appropriate and necessary. Students from multiple academic programs share the same residence at the same time. The accommodations are a mix of single (1 queen) and double (2 twin) bedrooms with students of the same gender sharing the same bedroom (though students of all genders will share the same apartment). Students are to bring their personal belongings (clothes, study materials, computers, phone chargers, etc.), food items and disposables (toiletries, etc.).
An email will be sent to students 1-2 weeks prior to the start of each rotation that contains the assigned residence information, parking details, instructions for picking up keys, and a form that must be signed and returned (via email is fine).
Check-in = Saturday (before 4pm) / Check-out = Saturday (at any time).
Guests: Overnight guests are prohibited. Students are held fully responsible for any and all visitors or guests and their actions.
Pets: Animals are not permitted in the apartment, with the exception of approved services animals with qualifying paperwork.
Travel Reimbursement: Travel expenses, with original receipts, for move-in travel day and move-out travel day (not daily gasoline expenses or tolls while on rotation) will be reimbursed. Original receipts are to be brought to the Experiential Learning Office in Waitzer Hall, Suite 1002c (or mailed to our Housing Supervisor at the end of the rotation). Receipts must be received within 60 days of travel per tax regulations.
The Housing Supervisor works directly with the program directors, property managers, and students to ensure efficient management of the entire out-of-area housing process. For more information or assistance with housing for out-of-area clinical rotations please contact Natasha McCoy-Porter.
