Budget Unit Director (BUD)
What is a Budget Unit Director?
A Budget Unit Director, commonly referred to as a BUD, is the person ultimately responsible and in charge of the fiscal integrity of a budget. Every department has one BUD.
Budget Unit Directors are responsible and accountable for all budget and fiscal matters associated with their respective department/college or unit. As stewards of funds provided by the Commonwealth and the University, they must be familiar with all financial policies and procedures. Please refer to University Policy #3001, Responsibility of Budget Unit Directors on Use of Funds (Expenditures).
NEW! BUD Crash Course Video Training Series
The BUD Crash Course series was created to help new Budget Unit Directors (BUDS) across campus better understand what is required of this role. The series is broken down into 4 videos and covers: What a BUD is; Budget Process Overview; Budget Utilization, Management, & Basics; & a Final Wrap Up and Resource Guide.
There are a number of documents, trainings, and resources referenced throughout each video. Each video discription below includes a list with links to each of these resources. The video pages themselves also contain clickable links to these resources.
For any questions throughout the process, please don't hesitate to contact us at BannerHotline@odu.edu.
TUTORIAL
This video is the first in a series of Budget Unit Director resources for Old Dominion University. It reviews the general details about the Budget Unit Director role, how BUDs are designated, policies guiding this role, and what to do with all of this information after being assigned this role.
Forms & Links Discussed in this Video (in order as mentioned in the video):
TUTORIAL
This video is the second in a series of Budget Unit Director resources for Old Dominion University. It reviews the budget process and general organization of funds at ODU.
Forms & Links Discussed in this Video (in order as mentioned in the video):
- University Policy 3001: Responsibility of Budget Unit Directors on Use of Funds (Expenditures)
- University Policy 1002: ODU Code of Ethics
- Request to Change the Budget Unit Director of a Budget
- Request to be Added to the Master Signature List
- Request to Be Added to the Master Signature List - continuation sheet
- MIDAS Account Request Process
- Finance Training Page
- Procurement Training Page
- Budget Office Contact
- ePrint Payroll Report Request Form
TUTORIAL
This video is the third in the series of Budget Unit Director resources for Old Dominion University. It reviews, details about budget systems and accesses, monitoring, reconciliation, money transfer requests, and purchasing and approval cycles.
Forms & Links Discussed in this Video (in order as mentioned in the video):
TUTORIAL
This video is the final in a series of Budget Unit Director resources for Old Dominion University. It reviews Financial Services, training resources for various departments including travel, employing students and other position actions, as well as other details and points of contact.
Designating a Budget Unit Director
To officially designate an individual as a Budget Unit Director, someone higher in the organizational structure must send the complete Request to Change the Budget Unit Director of a Budget form to the Finance Systems Manager, Data Control, Office of Finance. In Banner, the system shows the main BUD of record.
Please note that adding an individual to the Master Signature List does not officially designate an individual as a Budget Unit Director (BUD).
BUD Delegates
Budget Unit Directors may assign responsibility to Budget Delegates. These delegates are able to approve all transactions/changes in the place of the main BUD or responsibilities can be restricted to certain areas (i.e., Computer Account Requests). These delegates are maintained in MIDAS and by the Finance Systems Manager. Ultimate responsibility for departmental budgets rests with the primary BUD.
To request a BUD Delegate, please complete the Request to Change the Budget Unit Director of a Budget form and send it to budrequest@odu.edu.
Changing your Budget Unit Director
Sometimes the Budget Unit Director for an area changes; it is important to remember that these newly appointed Budget Unit Directors must be loaded into Banner. In order to change the BUD for your area, please complete the Request to Change the Budget Unit Director of a Budget form. The form will be submitted to either the current outgoing BUD, the supervisor of the new BUD, or an official BUD Delegate before being forwarded to budrequest@odu.edu..
The form is used to add or delete individuals currently listed in Banner as the Budget Unit Director. This authority will only be granted to Old Dominion University employees.