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Virtual Student Engagement & Traditions


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Connect with Student Engagement & Traditions

Student Engagement & Traditions is currently open however, you can use our virtual Student Engagement & Traditions page to connect with our staff who can still assist you remotely. Please see contact information below:

Student Engagement & Traditions
757-683-3446
set@odu.edu


  Contact Us

757-683-3446 | set@odu.edu


Schedule a Meeting

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Jen Cohen

General LSI, Scheduling, Fraternity & Sorority Life, Programming



Schedule a Meeting with Jen

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Dionicia Mahler-Rogers

Leadership & Student Organizations


Email: dmahlerr@odu.edu




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Amy Joaquim

Service-Learning, Service & Civic Engagement


Email:

ajoaquim@odu.edu




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Shamiece Banks

Fraternity & Sorority Life



Schedule a Meeting with Shamiece

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Carrie Duran

Finances


Email:

cduran@odu.edu




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Connor Simpson

Finances


Email:

cmsimpso@odu.edu




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Gretchen Gregor

Programming & LSI Virtual Office


Email:

ggregor@odu.edu






Working to engage every student to achieve success!

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ENGAGE ANYWHERE WITH VIRTUAL SEES!

ENGAGE ANYWHERE WITH VIRTUAL SEES!

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Current Status for In-Person Student Organization Operations


During this academic year, limited face-to-face opportunities will occur with planned virtual opportunities as well.




Resources for Continuing Virtual Operations

Where to Start

Mission

  • How can your organization's mission be continued virtually?
  • Be creative

Events

If you had events scheduled and they were publicized, update their status to cancelled, postponed, or how you are continuing virtually.

Virtual Programming

  • Consider your previously scheduled spring programs
    (What needs to be postponed or could it be offered virtually as a resource or community building activity)
  • Plan "Senior Send-Offs"/awards/banquets/end of year hang outs virtually. Be creative!

Planning Ahead


  • Organizations should be planning a semester in advance, take this as an opportunity to create a well thought out plan for the fall
  • Advanced scheduling starts April 15 for Fall 2020
  • Review constitution and bylaws
  • Take the opportunity to update any online presence locations


Technology for Operations

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Zoom

  • Host a meeting with video on or off or screen share
  • Schedule meetings for a certain day or time
  • Record meetings
  • Breakout rooms
  • Use advanced settings for closed captioning
  • Use waiting rooms, passwords, and lock meetings for added security


Google Hangouts

Google Hangouts & Documents

  • Create, broadcast, and/or record an online meeting for up to 15 people
  • File storage
  • Multiple users accessing and editing the same documents simultaneously



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Microsoft Teams

  • Through Office 365 portal
  • Chat-based collaboration tool
  • Video meeting capabilities


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Monarch Groups

  • Build out your Monarch Groups portal
  • File storage
  • Workflows to help manage projects
  • Virtual training for Monarch Groups offered virtually through the end of the semester



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Group Me

  • Communication tool
  • Poll features
  • Calendar feature


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Slack

  • Communication tool
  • Project management tool with channels for managing communication and documents



Tips for Hosting Virtual Meetings

  1. Meeting vs. webinar

  2. Have an agenda

  3. Assign topics to different members

  4. Set perimeters for meeting engagement

    • Decide on muting or not using video
  1. Call on different participants

  2. Have an interactive portion

  3. Use polls/comments

  4. Use breakout rooms for interactive discussion or committee work


Professional Development

  • Many companies and associations are offering webinars and other often free access to professional development
  • Take advantage of online programming offered by ODU


Social & Connection

  • Virtual game nights
  • Virtual movie viewing events
  • Video gaming
  • Host a coffee/meal and chat with members
  • Offer an activity hour drop in virtually for members to connect


Public Relations

  • Incoming students are already looking at what student organizations they may want to join. This is a great opportunity to connect with them through your online platforms
  • Build a larger social media following
  • Use interactive posts
  • Use all available platforms
  • Shout-outs to members or member takeovers
  • LSI is looking for ways to highlight student organizations
    (Request to host an activity hour drop by or highlight)




Remote Service Opportunities


Monarchs care about their communities. In response to COVID-19, our engineering faculty and students have worked with local hospitals to use 3D printers to create and invent critically important devices, while student nurses have provided their services to these same facilities. There are ways you can still contribute to your community while at home.



Resources for Mind & Body

  Learn Something New



Additional Resources for Leading Virtually

  1. A Guide to Working from Home

  2. Strategies to manage your newly remote employees

  3. COVID-19 has my teams working remotely: a guide for leaders

  4. Your team is now working remotely 5 ways to strengthen communication and team cohesion in the COVID-19 World

  5. Leading through COVID-19