FISCAL YEAR-END NOTICE - System Availability June 30-July 1, 2016
FISCAL YEAR END NOTICE – system availability June 30-July 1, 2016
The annual fiscal year-end closeout process will occur during the period Thursday, June 30 through Friday, July 1, 2016. We appreciate your patience and cooperation since some disruption of normal administrative systems (Banner, Leo Online payments, Registration and TouchNet) is expected. The process for closing the fiscal year is an ongoing and complex process which requires coordination with the State and University’s Financial Systems, and, therefore, it is necessary to bring these systems off-line for a period of time.
The campus community can expect the following with regard to the availability of key administrative computing systems.
Thursday, June 30, 2016 – the following systems will not be available after 11:30 a.m.
FlexReg/XE Registration
TouchNet
Payment Components in Leoonline
Banner
- No payments will be accepted in Banner or TouchNet until Friday, July 1, 2016 when the systems come back online
- No financial transactions can be processed in the Banner Finance Module until Friday, July 1, 2016.
Notes regarding travel reimbursement – Please contact your Accounts Payable Travel Processor if you have questions about when your travel reimbursement will be processed at fiscal year-end.
http://www.odu.edu/facultystaff/university-business/travel/teams
Deadlines for Web Time Entry Timesheets for Part-Time Employees (no change in published schedule)
- Submission Date for Part-Time Employees (June 16-June 30 pay period) – Submit timesheets no later than 11:59PM July 2, 2016
- Approval Date for Part-Time Employees (June 16-June 30 pay period) – Approve timesheets by 10:00AM July 5, 2016
Friday, July 1, 2016 – All systems will be made available after approximately 11:00AM.
Please share this information with key staff members who use these administrative systems. Closing one fiscal year and starting the new one is a critical and complex process. We hope that by notifying you in advance about the unavailability of the administrative system, you can plan accordingly.
If you have any questions or need any clarification on this information, please send an email to bannerhotline@odu.edu. Thank you.
Posted By: Kathleen Parker
Date: Thu Jun 23 07:37:42 EDT 2016