DEADLINES FOR PURCHASING/ACCOUNTS PAYABLE

 

Purchasing will continue to process order requests until the last day before Christmas break, Thursday, December 22, 2016. If your order needs to be received before the holiday break, please indicate that on the requisition and deliver it to the Research Foundation no later than Thursday, December 15th. Otherwise if there is not a long enough lead time for an order’s receipt by December 22nd, a request will be made with the vendor to delay the processing of an order for delivery January 3, 2017 or thereafter when the campus reopens from the holiday break.

 

Accounts payable will process the last immediate pay check run for this year on Wednesday, December 21st. Any items for this batch such as travel advances/expenses, tuition advances, reimbursements, prepay items, etc. need to be received by the Research Foundation no later than noon on Friday, December 16th. Failure to include the proper documentation, authorization, budget issues, etc. may cause an item not to be paid. The next immediate pay batch will be processed on January 3, 2017. Remember that if you choose to have your check sent to a campus address, it may not be delivered before the holiday break. If you want an item held for pickup before the holiday, please put “HOLD FOR PICK UP” on the paperwork and highlight it so that it will be easily seen. Checks processed on December 21st may be picked up between 4:00 pm and 5:00 pm that day or by noon on December 22nd.

 

Also, please remember to send in all receiving reports and invoices sent for signature back to the Research Foundation as soon as possible. The last check run for this year for vendor invoices is December 19, 2016.

 

All November Visa statements are due no later than Monday, December 19th. All statements must be signed, have project codes listed and all receipts must be attached.

 

If you have any questions, regarding accounts payable contact Patty Diener at 683-7219; regarding purchasing contact Kathy Ganas at 683-7217.