Test Proctoring
Students who receive testing accommodations should provide a letter from OEA to each of their instructors every semester which identifies their specific classroom and testing accommodations.
Students who are afforded accommodations should be allowed to complete their tests through the Office of Educational Accessibility's Testing Center unless an agreed-upon alternative is discussed between the student & instructor.
Details about the Testing Center:
- The OEA testing center is open from 8:00 AM-6:00 PM Mon-Fri during the fall and spring semesters, and 8:00 AM-5:00 PM during the summer semester.
- An enclosed room within the Office of Educational Accessibility.
- There are 26 seats (7 open desk spaces and 19 computer stations)
- There is only one point of entry/exit.
- There are 8 surveillance cameras in use 24/7 that stream and record footage.
- The ODU Honor Code is displayed and strictly enforced. Students are expected to refrain from any form of academic dishonesty or deception and to report any suspicious behavior.
- Cell Phones
- Smart Watches/Internet-connected devices
- Bookbags/Purses
- Personal Laptops
- Hats/Baseball Caps*
- Sunglasses*
- Headphones*
- Personal Scratch Paper*
- Any other items deemed inappropriate or unnecessary by the instructor or staff unless to Meet Accommodations
Test Requests
The Office of Educational Accessibility uses RegisterBlast's scheduling system for test requests. In order to ensure we have enough seating to provide students with their double time, we utilize block scheduling.
- MWF blocks are 1 hour, 2 hours, or 4 hours long.
- TR blocks are 1 hour, 3 hours, or 4 hours long.
The Office of Educational Accessibility asks that students put in test requests via the OEA website at least 5 days prior to the test date to begin the official test request process.
- Because the University is obligated to provide the testing accommodations as outlined in the accommodation letter, there may be times when we must accept late test requests.
Once the Testing Coordinator receives the request, the instructor will be contacted as soon as possible via e-mail to arrange to have the test delivered to the OEA prior to the scheduled test date.
- Requests are emailed no more than one week in advance.
- Late requests are sent as soon as possible.
- Pertinent details about the student, course, date, and time of the reservation need to be in the email's subject line.
- Tests should be provided to OEA as an attachment in reply to the email or hand-delivered to the office.
- Please note we do not support sending tests through campus mail or fax because of the integrity of the material and timing constraints.
- Specific instructions regarding test administration (i.e., allotted time, open book, no notes, specific calculator allowed, etc.) should be clearly noted in your reply.
- Once the test is received by the Testing Coordinator, a cover sheet is attached; this is where any special instructions conveyed to the Testing Coordinator will be noted. The test is then kept in a folder in a locked filing cabinet in the Testing Coordinator's office until the day of the reservation.
- If the test has not arrived by the time the student comes to take the test, the Testing Coordinator and supporting staff will make every effort to contact the instructor or department in order to obtain a copy of the test. A staff member from the Office of Educational Accessibility may come to the classroom where you are proctoring the test to obtain a copy from you.
- When a student arrives to take a test, they are first asked to check themselves in and then remove any extraneous items from their person. Students are then given a copy of the test along with any pertinent information from the instructor. While students are testing in the Center, we try to ensure that no two students taking the same test are seated near each other.
- Once the test is completed or the student has reached the maximum amount of time to take the test, the student returns the completed test to the staff. The completed test is then paired back with the cover sheet to be scanned and emailed for return to the instructor.
Test Return
- The Office of Educational Accessibility will scan and email tests back to the listed instructor before the close of business. Instructors may also choose to have the test held for pickup (HFP) or mailed via interoffice delivery. Please specify your method of return when you provide the test to the Office of Educational Accessibility.
- The Office of Educational Accessibility maintains the records of tests proctored for each student. If a problem arises with respect to any test, please contact the Office of Educational Accessibility immediately at x4655.
Extending Time for Canvas Test/Quizzes for Individual Students
Please refer to the Canvas Instructor Guide. Contact the Center for Learning and Teaching if you have further questions.
- Submit the Faculty Help Request Form.
- Email: clt@odu.edu
- Phone: 757-683-3172