Forms/Policies/Procedures

Click to download the appropriate form below.

Faculty Research

For further information, contact Karen E. Eck, Director of Research Development at keck@odu.edu

 Intramural Programs

• SRFP Request for Proposal
• SEECR Request for Proposal
• SRFP & SEECR Proposal Transmittal/Administrative Comments Form (required for both SRFP and SEECR submissions)

ODU Research Foundation

• ODURF Proposal Transmittal Form (for questions, contact ODURF)
• ODURF Proposal Transmittal Instruction Sheet (for questions, contact ODURF)

Other

• Indirect Cost Recovery - University Policy
• Matching Funds and Cost Sharing
• ODU Policy on Self-Supporting Research Professional Positions
• Qualifications for Serving as a Principal Investigator
• Sponsored Programs vs Gifts

Research Compliance

Animal Subjects

New IACUC Protocols require submission of (1) an IACUC Protocol Review Form, (2) Attachment(s) as appropriate for the type of research being conducted, and (3) an IACUC Qualifications for Working with Animals Form for each person who will be handling animals as part of the protocol.

Submission deadlines can be found here.  Please submit application materials electronically to kwheeler@odu.edu.  For further information contact Kersten Wheeler, Research Compliance Coordinator, at (757) 683-5451 or kwheeler@odu.edu.

• IACUC Protocol Review Form (updated 5/9/12)
  • Attachment A - Special Husbandry
  • Attachment B - Substances Other than Anesthesia and Analgesia
  • Attachment C - Ante-Mortem Specimen Collection
  • Attachment D - Other Experimental Procedures
  • Attachment E - Surgical Procedures
  • Attachment F - Anesthesia, Analgesia, or Tranquilization
  • Attachment G - Death as an Endpoint (updated 4/24/12)
  • Attachment H - Field Study / Collection (updated 4/24/12)
  • Attachment I - Post-Mortem Specimen Collection (4/24/12)
• IACUC Qualification for Working with Animals
• IACUC Personnel Amendment Form (updated 4/24/12)
• IACUC Protocol Amendment Form (updated 4/24/12)
• IACUC Annual Review / Closure Form (updated 4/24/12) (must be submitted no later than two weeks before the protocol's expiration date

Consulting

• Extra Compensation
• Remunerative Outside Employment 

Controlled Substances

• Controlled Substance Protocol Review Form
• ODU Policies and Procedures for Using Controlled Substances in Research (2004) 
• The Pharmacy Act and the Drug Control Act with Related Statutes (54.1-3400 et seq. of the Code of Virginia
• Title 21 CFR, Part 1300-1399
• Virginia Board of Pharmacy Laws and Regulations

Hazardous Materials, Chemicals,  Carcinogens & Toxins

• Chemical Hygiene Plan
• Hazard Communication Program (HAZCOM)

Human Subjects

For further information contact Adam Rubenstein, Director of Research Compliance, at (757) 683-3686 or arubenst@odu.edu

• Adverse Event Reporting Form
• Application Form for Exempt Research
• Assent Form Guidelines
• Biological Materials Form
• Drugs, Agents and Devices Form
• Human Subjects Research Close-Out Report Form
• Human Subject Research Decision Tree
• Human Subjects Research Directions
• Human Subjects Research Progress Report Form
• Human Subjects Research Review Application Form
• Informed Consent Checklist
• Informed Consent Document (Sample) 
• Informed Consent Document for Parents (Sample)
• Informed Consent Document for Use of Photo/Video Materials
• Request for Waiver of Informed Consent    
• Procedures for Review of Human Subjects Research
• Sample Flyer and Sign-up Sheet for Psychology Department

Laser Safety

• Laser Safety Forms
• Laser Safety Manual

Misconduct/ Responsible Conduct

• Policy for Responding to Allegations of Misconduct in Scientific Research and Scholarly Activity
• Procedures for Responding to Allegations of Misconduct in Scientific Research or Other Scholarly Activity

Radiation Safety

• Radiation Protection Program Forms/Pamphlets
• Radiation Safety Policies and Procedures Manual

Recombinant-DNA, Biohazards & Bloodborne Pathogens

• Application for the Use of Recombinant-DNA in Research Form
• Biosafety Level 2 Form
• Biosafety Manual
• Bloodborne Pathogens Exposure Control Plan 
• Notice Pertinent to the April 2002 Revisions of the NIH Guidelines for Research Involving Recombinant DNA Molecules [NIH Guidelines]
• Principal Investigator's Statement of Exemption Form (Recombinant DNA)
• Recombinant DNA Research Protocol/ Renewal Amendment Form

Intellectual Property

For further information contact Zohir Handy, Licensing Manager, at (757) 683-5052 or email zhandy@odu.edu

Conflicts of Interest

• Conflict of Interest and/or Commitment Disclosure Statement
• Conflict of Interest/Commitment Management Plan  
• ODU Policy on Financial Interests in Sponsored Programs  
• ODU Procedures for Compliance with the Virginia State and Local Government Conflict of Interests Act
• ODU Screening Form for Identifying Conflicts of Significant Financial Interests
• Secretary of the Commonwealth's Conflict of Interest's webpage
• Virginia State and Local Government Conflict of Interests Act
• Virginia's Statement of Economic Interest Disclosure Forms

Invention Disclosure

• Assignment of Ownership in a Copyrightable Work Agreement
• Assignment of Ownership in an Invention Agreement
• Foreign Patent Filing Check List
• Invention Disclosure Form 
• Instructions for Reporting Patentable or Copyrightable Intellectual Property to the Office of Research  
• Royalty Sharing Agreement
• Technology Evaluation Worksheets

Licensing Agreements

• ODU Formal Licensing Program (University's name, insignia, etc)

Nondisclosure Agreements
Please note that EACH agreement comes with an instruction sheet that MUST be followed. There are a few individuals with signatory authority on behalf of Old Dominion University and the Old Dominion University Research Foundation.

• One-Way Non-Disclosure Agreement to Protect University's Intellectual Property
• Two-Way (aka Reciprocal or Mutual) Non-Disclosure Agreement to Protect both the University's and the Company's (or other organization's) Intellectual Property

Patents

• Provisional Application for Patents

Volunteer or Visiting Scholar Agreement

• Old Dominion University Volunteer or Visiting Scholar Agreement Form