Forms/Policies/Procedures

Click to download the appropriate form below.

Faculty Research

For further information contact Lee Furr, Research Development Coordinator, at (757) 683-3148 or email rfurr@odu.edu.

Intramural Programs

• Summer Research Fellowship Program (SRFP) Request for Proposals 
• SEECR Request for Proposal
• Summer Research Programs: Administrative Comments (needed for comments from the the department chairs and college deans)

ODU Research Foundation

• ODURF Proposal Transmittal Form (for questions, contact ODURF)
• ODURF Proposal Transmittal Instruction Sheet (for questions, contact ODURF)

Other

• Indirect Cost Recovery University Policy
• Matching Funds and Cost Sharing
• ODU Policy on Self-Supporting Research Professional Positions
• Qualifications for Serving as a Principal Investigator
• Sponsored Programs vs Gifts

Research Compliance

For further information contact Adam Rubenstein, Research Compliance Coordinator, at (757) 683-3686 or email arubenst@odu.edu.

Animal Subjects

• Annual Review Form
• IACUC Protocol Review Form
• Program of Animal Care Use
• Qualifications for Working with Animals

Consulting

• Extra Compensation
• Remunerative Outside Employment 

Controlled Substances

• Controlled Substance Protocol Review Form
• ODU Policies and Procedures for Using Controlled Substances in Research (2004) 
• The Pharmacy Act and the Drug Control Act with Related Statutes (54.1-3400 et seq. of the Code of Virginia
• Title 21 CFR, Part 1300-1399
• Virginia Board of Pharmacy Laws and Regulations

Hazardous Materials, Chemicals,  Carcinogens & Toxins

• Chemical Hygiene Plan
• Hazard Communication Program (1995)

Human Subjects

• Adverse Event Reporting Form
• Application Form for Exempt Research
• Assent Form Guidelines
• Biological Materials Form
• Drugs, Agents and Devices Form
• Human Subjects Research Close-Out Report Form
• Human Subject Research Decision Tree
• Human Subjects Research Directions
• Human Subjects Research Progress Report Form
• Human Subjects Research Review Application Form
• Informed Consent Checklist
• Informed Consent Document (Sample) 
• Informed Consent Document for Parents (Sample)
• Informed Consent Document for Use of Photo/Video Materials
• Request for Waiver of Informed Consent    
• Procedures for Review of Human Subjects Research
• Sample Flyer and Sign-up Sheet for Psychology Department

Laser Safety

• Laser Safety Forms
• Laser Safety Manual

Misconduct/ Responsible Conduct

• Policy for Responding to Allegations of Misconduct in Scientific Research and Scholarly Activity
• Procedures for Responding to Allegations of Misconduct in Scientific Research or Other Scholarly Activity

Radiation Safety

• Radiation Protection Program Forms/Pamphlets
• Radiation Safety Policies and Procedures Manual

Recombinant-DNA, Biohazards & Bloodborne Pathogens

• Application for the Use of Recombinant-DNA in Research Form
• Biosafety Level 2 Form
• Biosafety Manual
• Bloodborne Pathogens Exposure Control Plan (2002)
• Notice Pertinent to the April 2002 Revisions of the NIH Guidelines for Research Involving Recombinant DNA Molecules [NIH Guidelines]
• Principal Investigator's Statement of Exemption Form (Recombinant DNA)
• Recombinant DNA Research Protocol/ Renewal Amendment Form

Intellectual Property

For further information contact Zohir Handy, Licensing Manager, at (757) 683-5052 or email zhandy@odu.edu

Conflicts of Interest

• Conflict of Interest and/or Commitment Disclosure Statement
• Conflict of Interest/Commitment Management Plan  
• ODU Policy on Financial Interests in Sponsored Programs  
• ODU Procedures for Compliance with the Virginia State and Local Government Conflict of Interests Act
• ODU Screening Form for Identifying Conflicts of Significant Financial Interests
• Secretary of the Commonwealth's Conflict of Interest's webpage
• Virginia State and Local Government Conflict of Interests Act
• Virginia's Statement of Economic Interest Disclosure Forms

Invention Disclosure

• Assignment of Ownership in a Copyrightable Work Agreement
• Assignment of Ownership in an Invention Agreement
• Foreign Patent Filing Check List
• Invention Disclosure Form  
• Royalty Sharing Agreement
• Technology Evaluation Worksheets

Licensing Agreements

• Application for License to Old Dominion University Inventions
• ODU Formal Licensing Program (University's name, insignia, etc)

Nondisclosure Agreements
Please note that EACH agreement comes with an instruction sheet that MUST be followed. There are a few individuals with signatory authority on behalf of Old Dominion University and the Old Dominion University Research Foundation.

• Non-Disclosure Agreement Checklist of Acceptable Terms
• One-Way Non-Disclosure Agreement to Protect University's Intellectual Property
• Two-Way (aka Reciprocal or Mutual) Non-Disclosure Agreement to Protect both the University's and the Company's (or other organization's) Intellectual Property

Patents

• Provisional Application for Patents

Volunteer or Visiting Scholar Agreement

• Old Dominion University Volunteer or Visiting Scholar Agreement Form