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Vendor Responsibilities

Mailing Invoices

All hard copy invoices should be mailed directly to:

Old Dominion University
Finance Office
Rollins Hall, Room 202
Norfolk VA 23529-0047

  • Vendors should never deliver goods/services without first obtaining a purchase order number or corporate charge card number.
  • To ensure prompt payment, the correct purchase order number must be referenced on every invoice.
  • Vendors should understand what constitutes a proper invoice. Without a proper invoice, payment cannot be processed.
  • Vendors may choose to submit electronic invoices to invoice@odu.edu. Vendors who do not wish to use the e-mail option may continue sending paper invoices to the address above. Please remember to include the purchase order number on electronic invoices.

Invoice Requirements

Before payment can be processed, a "proper" invoice must be received by Accounts Payable.

Vendor Payment Information

All vendor payments must be run through the Electronic Data Interchange (EDI) and CDS (Commonwealth Debt Set-Off) programs.

W-9 Request

The University is required to have an IRS form W-9 (Request for Taxpayer Identification) or W-8BEN (international vendors/individuals) or an acceptable substitute form on file for each vendor receiving payments from the University.