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ODU Field Experience Clearance Procedures

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Old Dominion University candidates in approved professional educational programs are required to provide a clearance check when registering for a course that requires a field experience.

THE CLEARANCE PROCESS CAN TAKE UP TO EIGHT (8) WEEKS.

The clearance process includes:

  • fingerprinting
  • a social service/child protective service check
  • a review of each candidate's name through the Virginia State Police: Sex Offender Registry
  • ALL search results must be received and reviewed by ODU to determine successful completion of the clearance process for placement

Once a candidate is cleared by ODU, additional clearance will not be required unless there is a break in attendance that requires the candidate to go through reactivation or readmission process with the Old Dominion University admissions office.

Procedures for Obtaining Clearance

Every candidate's name will be reviewed in the VIrginia State Police Sex Offender Registry.

Every candidate must complete:

1. Central Registry Release of Information Form (Child Protective Services)

  • Complete this fillable form.
  • Purpose of Search, check "Volunteer"
  • Search Results
    • Mail search results to: Dr. Leigh L. Butler, Old Dominion University, Education Building, Room 152, Norfolk, VA 23529, Tel.# 757-683-3348, lbutler@odu.edu
  • Complete all answers requested. If any answer is none, write "N/A"
  • Print the form after you complete it front to back in one page. DO NOT print two pages.
  • Print this form in full size, 8.5 x 11 inches. This is required by the Virginia Department of Social Services
  • Notary Public
    • Sign the form in the presence of an official Notary Public
    • The Notary Public may be available for a fee at a bank, credit union, UPS store, FedEx store, or an attorney's office
    • Notary Public available on campus: Mondays and Thursdays, 9:00-10:00 a.m., Education Building, Room 116, Ms. Kim Wint
  • Payment Fee
    • You are responsible for paying the $7.00 fee for the Central Registry Release of Information Form.
    • Payment must be in the form of a money order, company/business check, or cashier's check. Personal checks or cash will NOT be accepted
  • Mail
    Mail the signed and notarized form with fee to Virginia Department of Social Services address on the instructions
  • Military and Military Affiliated Students
    • Notary Public is available at your nearest military base legal services office

2. Fingerprint Clearance Process

These documents SHOULD NOT be mailed to the Virginia State Police by the applicant. Follow instructions below.

ODU Tracking Number: 8298

The Old Dominion University Police provides fingerprinting services via appointment only from 8:30 a.m. to 4:30 p.m. Monday - Friday. Call 757-683-4003

This fingerprint clearance process may also be completed at your nearest Virginia State Police Office.

Complete Form

  • Read the instructions and complete the form: SP-24 National Criminal Background Check for Employees or Volunteer Providing Care to Children, the Elderly and Disabled
  • Print the form
  • Section I
    • Complete and sign Section I
  • Section II
    • Do not complete Section II. Teacher Education Services & Advising Ofice will complete this section
  • Section III
    • Complete and sign Section III as the "Authorized Agent Signature"
    • Payment Fee for Volunteer: $26.00. You are responsible for this fee
    • Payment Options: MasterCard, Visa, Certified Check/Money Order, Business check payable to Virginia State Police
    • Sign on the line: "Authorized Agent Signature"

Fingerprinting Process

  • Take the completed and signed SP-24 Form with you to the ODU Police Department located at:
    4516 Monarch Way, Norfolk, VA
    • You must have an appointment. Each appointment requires fifteen minutes
    • Bring to the appointment two forms of identification, one of which must contain a recent photograph
    • On the fingerprint card DO NOT complete the section for employer/address and the reason fingerprinted

Submit in person or by postal services:

  • Original SP-24 Form
  • Payment
  • Original Fingerprint Card

To: Teacher Education Services & Advising Office, Education Building, Room 152, Old Dominion University, Norfolk, VA 23529

Teacher Education Services & Advising Office will mail the packet directly to the Virginia State Police Headquarters

This fingerprinting clearance process may also be completed at your nearest Virginia State Police Office.

  • Virginia State Police Office Locations - Contact your nearest office for hours of operation
  • If using your nearest Virginia State Police Office, you still must submit in person or by postal services:
    • Original SP-24 Form, orignial fingerprint card, and payment to:
      Teacher Education Services & Advising Office
      Education Building, Room 152
      Old Dominion University, Norfolk, VA 23529

Teacher Education Services & Advising Office will mail the packet directly to the Virginia State Police Headquarters

  • Military and Military Affiliated Students
    • Fingerprinting available at your neares military base security office
    • Contact the security office to schedule an appointment
    • Bring two photo identification cards to your appointment (e.g. driver's license, military ID, or passport)
    • Fingerprinting must be completed using:
      APPLICANT FD258 (REV 3-1-10) 1110-0046 fingerprinting card
    • If the military base office does not have this fingerprinting card, you may request a blank one from Teacher Education Services & Advising Office, 757-683-3348

Every candidate's name will be reviewed in the National Sex Offender Registry.

Every candidate MUST complete:

1. Central Registry Release of Information Form (Child Protective Services)

  • Complete this fillable form
  • Purpose of Search, check "Volunteer"
  • Search Results
    • Mail search results to: Dr. Leigh L. Butler, Old Dominion University, Education Building, Room 152, Norfolk, VA 23529, Tel.# 757-683-3348, lbutler@odu.edu
  • Complete all answers requested. If any answer is none, write "N/A"
  • Print the form after you complete it front to back in one page. DO NOT print two pages
  • Print this form in full size 8.5 x 11 inches. This is required by the Virginia Department of Social Services
  • Notary Public
    • Sign the form in the presence of an official Notary Public
    • The Notary Public may be available for a fee at a bank, credit union, UPS store, FedEx store, or an attorney's office
  • Payment Fee
    • You are responsible for paying the $7.00 fee for the Central Registry Release of Information Form.
    • Payment must be in the form of a money order, company/business check, or cashier's check. Personal checks or cash will NOT be accepted
  • Mail
    Mail the signed and notarized form with fee to Virginia Department of Social Services address on the instructions
  • Military Students
    • A notary public is available at your nearest military base legal services office

2. Fingerprint Clearance

ODU Tracking Number: 8298

The Old Dominion University Police provides fingerprinting services via appointment only from 8:30 a.m. to 4:30 p.m. Monday - Friday. Call 757-683-4003

This fingerprint clearance process may also be completed at your nearest Virginia State Police Office.

Complete Form

  • Read the instructions and complete the form: SP-24 National Criminal Background Check for Employees or Volunteer Providing Care to Children, the Elderly and Disabled
  • Print the form
  • Section I
    • Complete and sign Section I
  • Section II
    • Do not complete Section II. Teacher Education Services & Advising Ofice will complete this section
  • Section III
    • Complete and sign Section III as the "Authorized Agent Signature"
    • Payment Fee for Volunteer: $26.00. You are responsible for this fee
    • Payment Options: MasterCard, Visa, Certified Check/Money Order, Business check payable to Virginia State Police
    • Sign on the line: "Authorized Agent Signature"

Fingerprinting Process

  • Take the completed and signed SP-24 Form with you to the nearest Virginia State Police Office
  • You must have an appointment. Each appointment requires fifteen minutes
    • Bring to the appointment two forms of identification, one of which must contain a recent photograph
    • On the fingerprint card DO NOT complete the section for employer/address and the reason fingerprinted
  • Submit in person or by postal services:
    • Original SP-24 Form
    • Payment
    • Original Fingerprint card
      To: Teacher Education Services & Advising Office
      Education Building, Room 152
      Old Dominion University, Norfolk, VA 23529
  • Teacher Education Services & Advising Office will mail the packet directly to the Virginia State Police Headquarters
  • Virginia State Police Office Locations

  • Military and Military Affiliated Students
    • Fingerprinting available at your neares military base security office
    • Contact the security office to schedule an appointment
    • Bring two photo identification cards to your appointment (e.g. driver's license, military ID, or passport)
    • Fingerprinting must be completed using:
      APPLICANT FD258 (REV 3-1-10) 1110-0046 fingerprinting card
    • If the military base office does not have this fingerprinting card, you may request a blank one from Teacher Education Services & Advising Office, 757-683-3348

Every candidate's name will be reviewed in the National Sex Offender Registry.

Every candidate MUST complete:

  • Washington State Candidates are required to complete a pre-certification process. For information on this process, e-mail Dr. Leigh Butler, Assistant Dean, lbutler@odu.edu
  • All other candidates outside the state of Virginia, must complete this clearance process in accordance with their state of residence. For information on this process, e-mail Dr. Leigh Butler, Assistant Dean, lbutler@odu.edu

REQUESTING PLACEMENTS IN PUBLIC SCHOOL DISTRICTS IN THE COMMONWEALTH OF VIRGINIA

For public schools requiring background checks, review the list and contact directly the public school.