If negotiating your way through the maze of paperwork required to prepare your annual budget has you confused and intimidated, this seminar is for you. The session provides an overview of the University's annual budget development process which is done in two phases - the development phase and the documentation phase. The focus of this training helps participants understand the budget process and the materials used during the development process, as well as the budget structure at Old Dominion University.

Topics include:

• Annual Budget Development Process (2 phases)
  
• Fund/ledger differences
• Accrual accounting
• Establishing a new budget
• Designating a Budget Unit Director (BUD) & BUD Delegates
• BUD responsibilities
• Guidelines and tools for budget management
• And more!

Audience: Budget Unit Directors and support personnel, and those individuals working to acquire the Certificate in University Financial Management

As part of the Certificate in University Management Program, we offer a brief overview of major Procurement topics. Procurement Services also offers an extensive training in the University's procurement processes, as well as targeted trainings in eVA and eReceiving, PCard, Contract Administration, and SWaM. For more information on the Procurement Training, please visit their training page.

Topics include:

• Commonwealth budget restrictions
• Departmental responsibilities regarding payments
• Worker classification issues
• How to ensure prompt payment
• Obtaining vendor numbers
• Petty cash and small business expense reimbursement
• How to avoid delays in vendor payments
• How to research outstanding bills

Audience: All Personnel, especially those involved in monitoring departmental budgets.

Do you know where you're going, what the reimbursement rates are, or how to be reimbursed for your travel-related expenses? This class will help you if not!

Topics include:

• Overview of the Commonwealth's travel rules
• Individual traveler's responsibilities
• Travel advances
• Meal and lodging limits
• Pre-approvals required
• Requesting reimbursement
• And much, much more!

Audience: All Personnel

Dates: Chrome River training classes will be conducted via Zoom from 11am-12pm on the following dates in 2024:

• January 18
• February 15
• March 21
• April 18
• May 16

Send an email to travel@odu.edu with the date of the session you would like to attend. A confirmation email will be sent once your request is reviewed.

Please contact your Travel Team Processor if there are any questions.

• Shantel Simmons - Monarch Team stsimmon@odu.edu
• Erica Paredes - Lion Blue Team eparades@odu.edu
• Sharon Kelly - Big Blue Team slkelly@odu.edu

Curious about the Payroll Process for all types of employees? What about payment issues or tax information? Do you employ students, whether Graduate Assistants, Federal Work Study Students, or Student Hourly Employees? This class will help make clear all of the guidelines and requirements for each!

Topics include:

• Understanding the payroll process
• Paperwork required to reach payroll status
• Electronic Personnel Actions Forms (EPAFs)
• Web Time Entry (WTE)
• Manual timesheets
• Supervisor/proxy responsibilities
• Monthly payroll reporting
• Different employee types to include all types of student employees (including student eligibility requirements)
• I-9 and E-1S Forms and completion
• Payroll topics specific to student employees (including continuing/terminating students, FY transitions, etc.)
  

Audience: All personnel, especially those who hire or supervise student employees

In preparation for the Capstone Review, please see the Practice Quizzes for each subject below.

• Budget Management & Process Practice Quiz
• Cashiering Practice Quiz
• Procurement Overview Practice Quiz
• Accounts Payable: Travel Practice Quiz
• Employing Students & Payroll Practice Quiz