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Staff meeting

What is a Project

A project is defined as a temporary endeavor undertaken by or on behalf of Old Dominion University that:

  1. Has a clearly defined beginning and ending date;
  2. Provides tangible and unique technology products or services;
  3. Fulfills a defined business objective to substantially improve business processes to a department or to the university;

Project Classification Scorecard

Use the table below to calculate a classification score for your project. This score will determine your project's tier.


Add 1 Point

Add 2 Points

Add 3 Points

Work Hours

Between 80 and 150 hours

Between 150 and 400 hours

Over 401 hours

Technology Needs

In-house Expertise


New to ODU or requires system-wide change/training

Organizational Impact

Serves 1 department external to ITS

Serves 2-4 departments external to ITS

Campus wide


Well-defined solution; few problems expected

Solution is known; some implementation challenges expected

Solution is unknown or not clearly defined; significant research and planning entailed

Cross-functional ITS Workgroups/Teams




Final Scoring

Use the total score from the above table to determine what scale-tier your project falls in to.

Score Required Documentation for PMO

5 - 7

Tier 1 - Small Project

  1. The project charter
  2. Project resource forecasts
  3. PRT risks score
  4. Procedural approval from PRT and portfolio review (directors)
  5. Documented project kick-off
  6. A basic plan
  7. Project status updates

8 - 11

Tier 2 - Intermediate Project
Additional documentation:

  1. Requires CIO approval
  2. Timeline and resource updates
  3. Closure agreement from sponsor

12 - 15

Tier 3 - Large Project
Additional documentation:

  1. Detailed project plan
  2. Formal communication plan