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Setting User Preferences

Prior to creating your first reservation, it will be beneficial for each user to set their system preferences. The system preferences for each user are remembered by the VCL and will provide connectivity information for your session.

When connecting to the VCL you will be using Remote Desktop (RDP). There are a number of options that can be set with RDP that can make your experience using the system more fruitful and easier to manage. These settings include screen size, resolution, local drives, printers and speakers to name a few. An explanation for each and how to set each is provided. To set your User Preferences you must log into the VCL:

  • Go to https://vcl.odu.edu/vcl
  • Make sure drop down says 'ODU LDAP' and click Proceed to Login
  • Log in with your MIDAS ID and Password

In the left hand menu, click on the menu item User Preferences. The main screen will automatically open to the User Preferences screen. This screen will allow the user to change their "preferred name" from the standard to what they desire within this system. If you wish to change your Preferred name enter it and click the Submit Changes button. The System will ask to confirm the change, click Submit to approve the change or Cancel to dismiss it.

Once you are back to the User Preference screen click on the RDP File Preferences on the left hand side of the main screen. This section will take you to a menu that will allow you to update your RDP Preferences. Those preferences include the following options:

This parameter will resolve itself as the screen size of the window that is open when Remote Desktop launches. It CANNOT be changed while in an RDP session. The resolution can be selected all the way up to full screen.

This setting will share your local speakers with any sound generated from the VCL.

This setting will allow RDP to share your local drives (drives on the computer you are sitting at) with the machine that is running in the VCL. This will provide the ability to retrieve, copy and move data from your local drives up to the VCL machine. These drives can be accessed by using Windows Explorer or My Computer on the VCL machine. The local drives will be displayed as "C on <Machine Name>" or "D on <Machine Name >" etc. in the drive menu.

This setting allows RDP to map and use any local printers you have physically configured on your local machine. All VCL machines are configured with a PDF writer that will let you print output to a .pdf file without any other changes. If you are sitting at a computer that has a physical printer configured and you wish to print to it for a paper copy, by setting this item to Yes the VCL will allow you to print to your local printer. Please remember that the print job must be transmitted over your network connection before it can be printed to the local printer.

This setting allows RDP to map your local serial ports for use in the RDP session. Typically, serial ports will have local devices attached such as scanners or hand held devices. With USB being so prevalent, this option is rarely used.


After you have set the parameters to what you believe you need, click Submit Changes to apply them. The System will ask to confirm the change, click Submit to approve the change or Cancel to dismiss it.

The last section in the User Preferences that users can set is in the General Preferences section. This section details whether you will see all groups from your affiliation and whether you wish to receive email notifications from the VCL system about reservations. ODU currently implements only a single affiliation, so changing the selection offered will produce no visible change. Adjusting the email notification option is based on user preference. The VCL will email each user immediately on configuration of a session for use. This email contains a link back to the VCL to connect to that session.

To change the either option, simply make the desired selection in the radial buttons and click the Submit General Preferences button. This will save all preferences change.

If you are having problems with the directions above, the following files provide a full featured guide on how to perform these tasks: