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Directory Set-Up: Academic Department/School

The set-up forms are for one use only. Once your department's directory is set-up, you must use the update forms in the section to make change.

ODU Online Academic Office Directory Listing One-Time Setup Form

The new online directory utilizes position numbers to create the "noted staff" listing for each office. In order to create your office's directory, you must complete the following form.


  • Complete this as though you were submitting the list for the first time. Do not only list people you wish to add.
  • You must enter every position number you wish to have listed in the order you want them to be listed. Be sure to include positions that are currently vacant but you would want to have listed once they are filled (and put them in the correct order).
  • For each position, you may enter a web-friendly version of the position title that will display rather than the abbreviated title that comes across from Banner.
  • Who you choose to list is at your office's discretion. Some offices only list management, while other offices choose to list key people within each area.
  • Position numbers must be complete. Examples:
    • Classified: 00165A
    • Faculty: F0079A, FA071A, FP444A, GA055A, GP013A
    • Other: HR4622, PT0070
  • Acceptable position #s: All classified position numbers (00141A), faculty positions beginning with "F0," "FA," "FP," "GA," and "GP" and part-time positions starting with "PT" and "HR." Other positions cannot be listed in the directory.
  • Web-friendly position titles must be one-offs of what is coming in from Banner.
    • Acceptable: Web Comm Spec -> Web Communications Specialist
    • Not Acceptable: PR/Mrktg Spec III -> Director of Outreach
Only the first form submitted from an office will be accepted.

If you require more than 10 employees listed, please submit a second form and check the "continuation of previous form" box.

Only use this form to list key administrative and chief departmental roles. Do not use it to list your full teaching faculty - the faculty list is generated automatically from Banner.
Important Note: Do not use ampersands on this form. Ampersands truncate your field. All "and"s will be converted to ampersands when your form is loaded into the system.

Continuation of a previous form?

Faculty listing options

Teaching faculty - Lists all faculty teaching courses with the course codes you list in the second field. This uses the same rules as Blackboard (current semester, 2 semesters back and 1 semester forward).

Departmental faculty - Lists all F0 faculty with this department set as their home department

Faculty Listing:*

The course codes will automatically generate your teaching faculty list from Banner.

Your Office's Official Contact Information

Enter the official contact information for your office below. This is the information that will appear in the directory and any place that your office's contact information appears.

Minimum requirements are office location and phone number. The remaining fields are optional.

Your Department's Key Personnel

Enter the necessary information for each key person in your department.

Role Name & Position # are required for each role
If the role is filled by a classified or faculty administrator (FA, FP, GA or GP) position, you may enter a Web-Friendly Title that will override the abbreviated title that HR enters into Banner.

Role #1

Role #2

Role #3

Role #4

Role #5

Role #6

Role #7

Role #8

Role #9

Role #10