POLICY ON INCOMPLETE GRADES

A grade of "I" indicates assigned work yet to be completed in a given course, or absence from the final examination, and is assigned only upon instructor approval of a student request. NEW:The "I" grade may be awarded only in exceptional circumstances beyond the student's control, such as illness, and only after 80% of the time allocated for the course has elapsed and substantial progress has been made toward completion of course requirements with the exception of courses that do not fit within the traditional semester calendar. In cases of exceptional circumstances beyond the student's control, it is the responsibility of the student to approach the instructor to request an "I" grade and to provide documentation, including a written statement of when the work will be completed, to support the request. The authority to award an "I" grade rests with the instructor, whose decision is final.

Students whose requests for "I" grades are approved must not re-register for the class until the "I" grade has been resolved.

The "I" grade becomes an "F" if not removed by the last day of classes of the following term (excluding the exam period) as follows:

• "I" grades from the Fall term become "F" if not removed by the last day of classes of the Spring term.
• "I" grades from the Spring term and Summer session become "F" if not removed by the last day of classes of the Fall term.
• An "I" grade may be changed to a "W" (official withdrawal) only in very unusual circumstances and when the student's situation has changed since the "I" grade was awarded. In these cases, the request for a change to a "W" must be made in writing, documented, and approved by the instructor, department chair, and dean. Students will not be allowed to graduate until all grades of "I" have been resolved.
• Grade changes from "I" (or "I" rolled to "F") to another grade must be made in writing. See Grade Reporting for more information on grade changes.

Questions about "I" grades should be addressed to the course instructor. Grade changes submitted by faculty are processed as soon as they are received in the Office of the University Registrar.

A grade of "II" indicates incomplete work not subject to the time limits described above for "I" grades. The "II" grade can be used only in those courses directly related to the research for and preparation of the graduate thesis/dissertation.