Faculty Handbook

Table of Contents

I. THE UNIVERSITY

History

Mission of the University

Major Goals of the University

Code of Ethics

Reaffirmation of University Policy Prohibiting Discrimination

Administrative Organization

The Board of Visitors

President

Provost and Vice President for Academic Affairs

Vice President for Administration and Finance

Vice President for Development and Alumni Relations

Vice President for Institutional Advancement and Admissions/Chief of Staff

Vice President for Research

Vice President for Student Services/Dean of Students

Academic Organization

Colleges and Departments of Instruction

College of Arts and Letters

College of Business and Public Administration

Darden College of Education

Frank Batten College of Engineering and Technology

College of Health Sciences

College of Sciences

University Governance

Consultative and Deliberative Bodies

University Organizational Chart

II. THE FACULTY

Statement of Work Values

Policy on Faculty and Faculty Administrator Hiring

Hiring Procedures for Instructional and Administrative Faculty

Academic and Professional Preparation Requirements for Faculty

Initial Appointment of Teaching and Research Faculty

Special Appointments

Reappointment or Nonreappointment of Faculty

Academic Rank and Promotion in Rank

Policy on Conversion of a Non Tenure Eligible Position to Tenure-Eligible and Appointment to the Rank of Assistant Professor

Tenure-Track Positions Funded by Research Centers

Eminent Scholars

University Professors

University Professor Nomination Guidelines

Guidelines for Selection of Named Chairs

Guidelines for Selection of Named Professorships

Emeritus Appointments

Administrative and Professional Faculty

Administrators Returning to Faculty Positions

Guidelines for Appointment and Promotion of Librarians

Tenure

Composition of Tenure Committees

Evaluation of Faculty

Policy and Procedures on Post-Tenure Review

Post-Tenure Review Grievance Timeline

University Policy on the Evaluation of Teaching

Faculty Salary Increments

Evaluation of Academic Deans

Policy for Department Chair Evaluation

Faculty Administrator Performance Appraisal

Compensation and Human Resources Administration Plan for Administrative and Professional Faculty

Declaration of a State of Bona Fide Financial Exigency or Severe Financial Difficulty

Dismissal of Faculty from Employment Due to Financial Exigency or Discontinuance of a Program of Study or a Department of Instruction

Faculty Sanctions

Faculty Grievance Policy

Faculty Grievance Committee and Hearing Panels: Composition and Procedures

Grievance Policy for Faculty Administrators

Notification Requirements For Separating Faculty and Staff

Academic Freedom

Professional Ethics

Statement on Freedom of Expression

Faculty Performance Period

Faculty Teaching Load

Policy on Workload and Compensation for Televised Instruction

Academic Advising

Academic Advising Mission Statement

Class Audit (Non-Formal) by Faculty, Spouses, and Retired Faculty

Class Attendance by Guests

Full-Time Faculty Member as a Degree Candidate

Faculty Class Attendance

Final Examinations

Faculty Office Hours

Course Outlines

Class Rosters

Grades and Grade Sheets

Academic Functions

Remunerative Outside Employment

Faculty Responsibilities: Outside Employment

Extra Compensation

Faculty Incentive Options Policy

Extra Compensation for Administrators with Faculty Rank

Procedures for Compliance with the Virginia State and Local Government Conflict of Interests Act

Personal Use of University Materials or Funds

Telephone Usage

Faculty Records

Discrimination Complaint Procedure

Sexual Harassment Policy and Procedures

Disruptive Behavior Policy for Faculty and Faculty Administrators

Communications With The Board of Visitors

The University's Name and Identification

Authority to Act on Behalf of the University

Development Policy

Advisory Councils

Institutional and Individual Memberships in Professional Organizations and Social Clubs

Procedure for Approval and Reimbursement of Consultants

ODU Faculty Receiving Nationally Competitive Fellowships

Faculty Exchange Between Norfolk State University and Old Dominion University

Department Chairs

Graduate Program Director

Certification of Faculty for Graduate Instruction

Graduate Assistantship Grievance Procedure

III. ACADEMIC POLICIES

General Statement on Program Review

Policy for the Review of Academic Programs, Departments or Colleges for the Purpose of Possible Curtailment or Discontinuance

Guidelines for the Establishment of University Centers and Institutes

Curricular Information

Policies and Procedures for Academic Degree Program Approval

College and Department Curricular Recommendations

Certificate Policy

Approval of New Courses, Course Changes, and Curricular Changes

Policy On Accelerated Courses

Bookstore Policy and Procedures

Textbook Adoption Guidelines

Accommodations for Faculty and Administrators with Disabilities

Accommodation of Students with Disabilities

Honorary Degrees: Criteria and Procedures

Inclement Weather and Emergencies

IV. RESEARCH POLICIES

University Research Administration

Policy on Patents and Copyrights

Copyright Ownership and Royalty Rights for Technology-Based Instruction

Sponsored Research Guidelines

Review of Research Proposals

Policy for Responding to Allegations of Misconduct in Scientific Research and Scholarly Activity

Procedures for Responding to Allegations of Misconduct in Scientific Research or Other Scholarly Activity

Financial Interests in Sponsored Programs

Faculty Research Time

Qualifications for Service as a Principal Investigator

Faculty Purchased Release Time

Research-Funded Conversion to a 12-Month Faculty Contract

Policy on Self-Supporting Research Professional Positions

Research Review Boards

Faculty Research and Development Assignments

Guidelines for the Establishment and Operation of Research Centers

Priority for External Funding on Limited Submissions

Guidelines For Export-Controlled Research

Intramural Summer Research Fellowship Programs

Research Foundation

V. LEAVE AND BENEFIT POLICIES

University Policies

Annual, Military and Civil Leave Policy for Administrative and Professional Faculty and Faculty on Twelve-Month Contracts

Sick Leave Policy

Leave of Absence Without Compensation

Telecommuting Policy

Tuition Assistance Program for Faculty and Faculty Administrators

Tuition Assistance Program for Dependents and Spouses of Faculty and Faculty Administrators

Policy for Faculty Development Funds

Participation in Learned Societies

Fee Waivers for Full-time Faculty, Staff and Dependents

Federal and Commonwealth Policies

Virginia Sickness and Disability Program

Family and Medical Leave

Payroll Deductions

Income Tax Withholding

Social Security Tax

Fringe Benefits

Virginia Retirement System

Optional Retirement Plans

Virginia Retirement System Group Term Life Insurance

Optional Benefits Through Payroll Deduction

Health Insurance Benefits

Pre-Tax Program

Flexible Spending Accounts

Health Insurance Coverage

Tax Sheltered Annuities

Employer Cash Match Program

Optional/Additional Life Insurance

Short-Term Disability Insurance

Long-Term Disability Insurance

Personal Accident Insurance

Long-term Care Insurance

Prepaid Legal Assistance Plan

United States Savings Bonds

Changing Beneficiaries

Workers' Compensation

Child Support Withholding Disclosure

Liens and Garnishments

Unemployment Compensation

Insurance

Personal Property Insurance

Liability Insurance

VI. OTHER INFORMATION

Immigration Reform and Control Act

Manner and Schedule of Payment to Faculty and Faculty Administrators

Extra Compensation in Off-Term Sessions

Responsibility of Budget Unit Directors

University-Related Travel

Motor Vehicle Requests

Breakdowns

Accidents

State Employee Safety Seat Belt Policy

Travel Policy

Travel Regulations

Travel Arrangements

Internet Usage to Purchase Travel Services

American Express Corporate Travel Charge Cards

Nonrefundable Airline Tickets

Estimated Cost of Proposed Travel

Business-Related Travel Allowance

Out-Of-Country Travel

Convention and Conferences (Attendee Limit)

Policy on the Use of Computing Resources

IT Access Control Policy

IT Operations Management Policy

Data Classification Policy

Electronic Messaging Policy for Official University Communication

Smoking Policy

Old Dominion University Alcohol and Drug Policies

Drug-Free Workplace

Drug and Alcohol Testing Policy and Procedures

Firearms Policy

Guidelines for Children in the Workplace

Use of Facilities

Use of University Equipment Off Campus

Webb Center Scheduling Policy and Procedures

Reserving Space in Academic Buildings for Temporary Use

Bulletin Boards and Posting of Materials

Solicitation Policy

Issuing of University Facilities Keys

Old Dominion University Identification Card Program

Procedures for Student Suicidal and Emotionally Disruptive Behavior

Guidelines and Policy on Dealing with Disruptive Students

Student AIDS Policy

Sexual Assault Policy

Stalking Policy

Student Disciplinary Policies and Procedures

Student Record Policy

Certificate of Recognition or Achievement for Terminally Ill and Deceased Students

APPENDIX

Schedules for Faculty Personnel Actions

Schedule of Reappointment/Nonreappointment of Nontenured Faculty Members in the First Year of Service and Lecturers and Senior Lecturers in their First Year of Employment

Schedule of Reappointment/Nonreappointment of Nontenured Faculty Members in the Second and Subsequent Years of Service (Non-Tenured and Non-First Year Faculty) and Lecturers and Senior Lecturers Beyond their First Year of Employment

Schedule For Faculty Seeking Conversion of a Non-Tenure Eligible Position to Tenure-Eligible and Appointment to the Rank of Assistant Professor

Schedule for Pre-Tenure Review (Non-Tenured and Non-First Year Faculty)

Schedule for Pre-Tenure Review for Faculty Appointed at Mid-Year (Non-Tenured and Non-First Year Faculty)

Schedule for Faculty Seeking Tenure

Schedule For Faculty Seeking Tenure Mid-Year

Schedule of Tenured Faculty For Eminent Scholar Designation

Schedule of Tenured Faculty For University Professor Designation

Schedule For Faculty Seeking Promotion In Rank

Schedule for Lecturers Seeking Promotion to Senior Lecturer

Schedule Of Annual Evaluation For Tenured Faculty

Schedule For The Fifth-Year Major Evaluation of Lecturers and Senior Lecturers

Old Dominion University Faculty Senate Constitution

Bylaws for the Faculty Senate of Old Dominion University

Index