The Board of Visitors of Old Dominion University met in regular session on Thursday, December 2, 1993, at 3:00 P.M. in the Board Room of Webb University Center on the Norfolk campus. Present from the Board of Visitors were:
Arnold B. McKinnon, Rector
Lillie M. Babalas
Gilbert T. Bland
Arthur Diamonstein
Irvine B. Hill
Gabriel Kavadias
Hugo A. Owens, Sr.
J. Michael Pitchford
William L. Rueger
Anne B. Shumadine
Sybil M. Walker
Anne Marie Whittemore
Absent were:Gene R. Carter, Sr.
Henry E. Howell, Jr.
Jack O. LeFlore
Robert J. O'Neill, Jr.
Robert E. Washington
Also present were: James V. Koch, President
Ann B. Bohannon
Dana D. Burnett
Harry P. Creemers
John Dever
Jo Ann M. Gora
Patrick B. Kelly
Kay A. Kemper
Donna W. Meeks
Donna S. Morris
Elizabeth Ownley
A. Sidney Roberts
Richard A. Staneski
Cecelia T. Tucker
CALL TO ORDER AND APPROVAL OF MINUTES
Rector McKinnon called the meeting to order and asked for approval of the minutes of the regular meeting of September 23, 1993. Upon a motion duly made and seconded, the minutes were approved as distributed.
RECTOR'S REPORT
The Rector welcomed Ms. Whittemore to her first board meeting. He also commented on the good attendance at today's meeting.
PRESIDENT'S REPORT
The Rector called on President Koch for his report. President Koch mentioned that the Monarchs basketball game against the University of California-Santa Barbara was being broadcast live on ESPN at midnight tonight. The men's team also plays Hofstra University on Saturday night in Santa Barbara. An Alumni Association-sponsored ski trip is planned during the holidays in conjunction with the men's games in Wyoming and the Lady Monarchs' games in Montana.
President Koch reported that the University has received a $200,000 gift from the estate of Celia Stern, which is being handled by Attorney Peter Decker. Board member Irvine Hill has been very instrumental in obtaining this gift. The majority of the $200,000 gift will be used to begin the campus signage project. This project, along with the Hampton Boulevard widening and University Wall projects, should improve the appearance of the campus and increase its accessibility. The remaining funds will be used to help fund the chair in Hellenic Studies. The University is currently seeking $1,000,000 to establish an Hellenic Studies Center. To aid in that effort, the University recently hosted a dinner for approximately 225 members of the Hampton Roads Greek and Greek Cypriot communities. So far the University has received a couple of significant gifts and should be able to attain the goal. The Center's initiative is not only to teach the Greek language and culture, but also to begin an exchange program for our students and faculty.
The President discussed his approach to the Governor-Elect and members of the General Assembly on budgetary matters. He has written to these individuals suggesting that certain activities of the colleges and universities be decentralized; for example, travel reimbursement procedures and computer, paper, and furniture purchases. His point in writing the letter was to demonstrate ways in which the Commonwealth can save resources as well as streamline processes. Although it is entirely appropriate that the University and all state institutions be held accountable to the management standards determined by the Commonwealth, it is not necessarily appropriate for the Commonwealth to be quite so involved in the micro-management of each of the institutions. This and other universities are audited thoroughly each year and if it is found that an institution is not doing things correctly, the authority could then be taken away. The President commented that he is hopeful that this particular approach to managing the Commonwealth's affairs will receive more support in the years ahead.
In the months ahead, as the University takes action to deal with the impending budget reductions, the Board of Visitors, as a whole and as individuals, will likely receive comments relating to the solutions that the University considers. President Koch reiterated the University's philosophy of prioritizing and identifying those programs which are least essential for possible elimination. Eventually, the Board will receive the administration's final recommendations for cuts in academic programs. In the interim, however, the administration will follow the clearly identified process to involve the campus governance in reaching these decisions.
REPORTS OF STANDING COMMITTEES
ACADEMIC AFFAIRS COMMITTEE
The Rector called on Mr. Arthur Diamonstein for the report of the Academic Affairs Committee. Mr. Diamonstein, reporting on behalf of both the chair and vice chair, who were absent, stated that Provost Gora provided an update to the Committee on the Univer-sity's strategic planning process. The academic strategic plan, completed in October and distributed to all committee members, will provide a basis for the strategic plans being developed in student services, administration and finance, university relations, international programs, and athletics. The University's strategic plan should be completed during the spring semester.
The following resolutions, presented as recommendations of the Academic Affairs Committee, were unanimously approved:
FACULTY APPOINTMENT
RESOLVED, that upon the recommendation of the Academic Affairs Committee, the Board of Visitors approves the following faculty appointment.
Name and Rank - Salary - Effective Date - Term
Dr. Atul G. Kelkar - $28,000 - 9/1/93 - 10 mos.
Visiting Assistant Professor in Aerospace Engineering
Dr. Kelkar received a B.S. in Mechanical Engineering in 1984 from the University of Poona (India), and an M.S. and Ph.D. in Mechanical Engineering, in 1990 and 1993 respectively, from Old Dominion University. Since 1990, he has been employed as a Research Associate at Old Dominion University Research Foundation. Dr. Kelkar has several publications to his credit and has presented papers at conferences.
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APPOINTMENT OF CERTIFIED NURSE PRACTITIONER
RESOLVED, that upon the recommendation of the Academic Affairs Committee, the Board of Visitors approves the appointment of Ms. Ann Durham as Certified Nurse Practitioner in the Student Health Center, with the rank of instructor, effective September 20, 1993.
Ms. Durham received a B.S. in Nursing in 1981 from the University of Virginia and an M.S. in Nursing in 1993 from Old Dominion University. Since August, 1992, she has been employed as a Home Health Nurse with Interim Health Care. She is a member of the American Nurses Association and the Virginia Nurses Association.
Salary: $14,310 for the period September 20, 1993 through June 30, 1994 based on an annual salary of $18,250 for 12 months
Title/Rank: Certified Nurse Practitioner and Instructor
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APPOINTMENT OF THE DIRECTOR OF THE UNIVERSITY TESTING CENTER
AND COORDINATOR OF DEVELOPMENTAL READING
RESOLVED, that upon the recommendation of the Academic Affairs Committee, the Board of Visitors approves the appointment of Ms. Joanne Paul as the Director of the University Testing Center and Coordinator of Developmental Reading, with the rank of lecturer, effective October 1, 1993.
Ms. Paul received a B.A. in English in 1966 from Hartwick College and an M.S. in Reading Education in 1982 from Old Dominion University. She has been employed at Old Dominion University as a Reading Specialist in Student Support Services (1982-84); Coordinator of the Academic Opportunity Program (1985-92); Academic Advisor (1984-present); and Coordinator of PREVIEW (1992-present). She has given numerous presentations both on campus and off, and has co-authored a text for college-level developmental reading. Her administrative work has included managing the PREVIEW personnel, budget, and program materials; selecting, hiring, and training counselors and graduate interns; developing customer service guidelines; and overseeing the development of computerized files for data management.
Salary: $26,250 for the period October 1, 1993 through June 30, 1994 based on an annual salary of $35,000 for 12 months
Title/Rank: Director of the University Testing Center and Coordinator of Developmental Reading and Lecturer
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APPOINTMENT OF COORDINATOR OF DISTANCE LEARNING
RESOLVED, that upon the recommendation of the Academic Affairs Committee, the Board of Visitors approves the appointment of Ms. Jeanie P. Kline as Coordinator of Distance Learning in Lifelong Learning and Academic Television Services, with the rank of instructor, effective September 1, 1993.
Ms. Kline received a B.S. in Business Administration in 1976 from Virginia Polytechnic Institute and State University and an M.S. in Business Administration and an M.Ed. in Education, in 1984 and 1989 respectively, from Virginia Commonwealth University. She also received an Educational Specialist degree in Higher Education Administration in 1991 from The College of William and Mary and is currently working on a Ph.D. in Higher Education Administration from The College of William and Mary. Since 1992, Ms. Kline has been employed as a Realtor for GSH Real Estate.
Salary: $20,833 for the period September 1, 1993 through June 30, 1994 based on an annual salary of $25,000 for 12 months
Title/Rank: Coordinator of Distance Learning and Instructor
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APPOINTMENT OF COUNSELOR IN STUDENT SUPPORT SERVICES
RESOLVED, that upon the recommendation of the Academic Affairs Committee, the Board of Visitors approves the appointment of Ms. Arminda Israel as Counselor in Student Support Services, with the rank of instructor, effective November 1, 1993.
Ms. Israel received a B.S. in Spanish in 1983 from East Carolina University and an Ed.M. in Counseling in 1987 from Boston University. From 1990 to 1992 she was employed as a Guidance Counselor at John the Baptist High School. Since 1992, Ms. Israel has been employed as a Career Specialist and Job Developer at Thomas Nelson Community College. She is a member of the Cooperative Education Association.
Salary: $21,250 for the period November 1, 1993 through August 31, 1994 based on an annual salary of $25,500 for 12 months
Title/Rank: Counselor in Student Support Services and Instructor
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APPOINTMENT OF ADMISSIONS OFFICER
RESOLVED, that upon the recommendation of the Academic Affairs Committee, the Board of Visitors approves the appointment of Ms. Jennifer Owen as Admissions Officer, with the rank of assistant instructor, effective October 1, 1993.
Ms. Owen received a B.A. in Speech Communication in 1992 from Old Dominion University. Since 1992, she has been employed as an Admissions Counselor at Old Dominion University. She served as an orientation counselor and was very involved in student activities during her studies at Old Dominion. She is a member of the Virginia Association for Collegiate Registrars and Admissions Officers and the Southern Association for Collegiate Registrars and Admissions Officers.
Salary: $13,500 for the period October 1, 1993 through June 30, 1993 based on an annual salary of $15,000 for 10 months
Title/Rank: Admissions Officer and Assistant Instructor
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APPOINTMENT OF ASSISTANT ATHLETIC DIRECTOR
FOR OPERATIONS AND FINANCE
RESOLVED, that upon the recommendation of the Academic Affairs Committee, the Board of Visitors approves the appointment of Mr. Mark R. Brown as the Assistant Athletic Director for Operations and Finance, with the rank of assistant instructor, effective November 16, 1993.
Mr. Brown received a B.S. in Management in 1987 from Georgia Institute of Technology. Since January, 1989, he has been employed as Manager of Customer Service (1/89-12/89), Business Manager (1/90-12/91), and Assistant General Manager (1/92-11/93) for the Norfolk Tides Baseball Club.
Salary: $24,375 for the period November 16, 1993 through June 30, 1994 based on an annual salary of $39,000 for 12 months
Title/Rank: Assistant Athletic Director for Operations and Finance and Assistant Instructor
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APPOINTMENT OF COUNSELOR AND COORDINATOR
FOR THE UPWARD BOUND PROGRAM
RESOLVED, that upon the recommendation of the Academic Affairs Committee, the Board of Visitors approves the appointment of Mr. Martin F. Campbell as Counselor and Coordinator for the Upward Bound Program in the Office of Student Services, with the rank of instructor, effective November 8, 1993.
Mr. Campbell received a B.A. in Psychology in 1981 from Iona College and an M.Ed. in General Counseling in 1982 from Boston University. From March 1990 to March 1993 Mr. Campbell was employed as a Head Coach for Boys Varsity Volleyball and Head Coach for Girls Varsity Basketball at Niskayuna High School (New York). Since March, 1993, Mr. Campbell has been employed as Counselor 1 with the Southeastern Virginia Job Training Administration and as a Counselor with the Educational Opportunity Center since September 1993.
Salary: $20,551 for the period November 16, 1993 through August 31, 1994 based on an annual salary of $25,959 for 12 months
Title/Rank: Counselor and Coordinator for the Upward Bound Program in the Office of Student Services and Instructor
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APPOINTMENT OF THE DIRECTOR OF PUBLIC INFORMATION
RESOLVED, that upon the recommendation of the Academic Affairs Committee, the Board of Visitors approves the appointment of Mr. John R. Broderick as the Director of Public Relations, effective August 23, 1993.
Mr. Broderick received a B.A. in Journalism in 1978 from Northeastern University and an M.S. in Education in 1987 from St. Bonaventure University. Since August of 1989, he has been employed as Program Director and Assistant Professor of Public Relations at the University of Pittsburgh. Mr. Broderick is a member of the Public Relations Society of America.
Salary: $48,885 for the period August 23, 1993 through June 30, 1994 based on an annual salary of $57,000 for 12 months
Title/ Rank: Director of Public Information and Instructor
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EMERITUS APPOINTMENTS
RESOLVED, that upon the recommendation of the Academic Affairs Committee, the Board of Visitors approves the granting of the emeritus rank to the following faculty members upon their retirement from the University. Summaries of their careers follow.
Name and Rank
Dr. James G. Luton
Professor Emeritus of Dental Hygiene and Dental Assisting
Effective Date
December 31, 1993
Name and Rank
Dr. Thomas L. Harris
Professor Emeritus of Educational Leadership and Counseling
Effective Date
December 31, 1993
Name and Rank
Mr. Edward R. Estes
Professor Emeritus of Engineering Technology
Effective Date
December 31, 1993
James G. Luton
James G. Luton received a B.S. degree in 1949 from the University of South Carolina, a D.D.S. degree in 1962 from the University of Tennessee, and an M.A. in Teaching in 1972 from The Citadel.
Dr. Luton joined the School of Dental Hygiene and Dental Assisting on August 1, 1990 as Professor and Chair. His primary role has been that of teacher in the area of dental materials, laboratory techniques, dental anatomy and morphology, medical emergencies and nutrition.
Professor Luton has served the university, college and school through his continued participation in the promotion and tenure committee at all of these levels. In 1991, Dr. Luton received the prestigious Gene W. Hirschfeld Faculty Excellence Award for the College of Health Sciences. This past year, Dr. Luton, along with three colleagues, published an article on lasers in dentistry in the General Dentistry Journal.
Dr. Luton has given distinguished service and dedication to the school, college and university. His years at Old Dominion University are very much valued and appreciated by his colleagues and students.
Thomas Lewis Harris
Thomas Lewis Harris received a B.S. degree in 1950 from East Carolina University, a Certificate in 1952 from Denver University, an M.A. degree in 1957 from East Carolina University, and a Ph.D. in 1968 from the University of North Carolina at Chapel Hill. Dr. Harris joined the faculty at Old Dominion University in 1967 as Associate Professor and served as Graduate Program Director in Guidance and Counseling for thirteen years. He achieved the rank of tenured professor in 1980.
During his tenure at Old Dominion University, he was also instrumental in developing an Advanced Certificate Program in Counseling, an undergraduate program in Human Services Counseling, a cognate in counseling at the doctoral level, and other certificates in specialized areas of counseling. Dr. Harris worked with local public schools, industry, and community agencies in improving their counseling services for clients. His commitment to counseling as a profession made it possible for counseling to be recognized as an important academic discipline within and outside of the university.
Dr. Harris has given distinguished service and dedication to his department, college and university. He is highly respected by his colleagues and students for his contribution to his discipline and dedication as a teacher.
Edward R. Estes, Jr.
Edward R. Estes received his B.E. in Civil Engineering in 1945 from Tulane University and an M.S. in Applied Mechanics in 1947 from Virginia Polytechnic Institute. He joined the Department of Civil Engineering Technology of Old Dominion University in 1978 with the rank of Professor and received tenure in 1982.
Prior to coming to Old Dominion University, Professor Estes was employed as an Adjunct Lecturer at Youngstown State University, School of Engineering and as an Assistant Professor at the University of Virginia, School of Engineering. His industrial experience included serving as a Consulting Engineer with Estes & Associates, an Engineering Manager at Republic Steel Corporation and Chief Research Engineer at American Iron and Steel Institute.
Professor Estes was recruited by the University as Chair of the Civil Engineering Technology Department more than fifteen years ago, and following this service he was designated Associate Dean of the College of Engineering. He has been consistently effective in difficult management positions and he has performed exceptionally well as a teacher and mentor for a large number of students. Professor Estes has taught a variety of courses through the curriculum and received a teaching award from the Civil Engineering Technology student body. He is active on a number of national committees dealing with standards for construction materials.
Professor Estes has given distinguished service and dedication to the department, college and university. His years at Old Dominion University are very much valued and appreciated by his colleagues and students.
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REVISIONS TO THE POLICY AND PROCEDURES
ON EVALUATION OF FACULTY
RESOLVED, that upon the recommendation of the Academic Affairs Committee, the Board of Visitors approves the revisions to Paragraphs II.D., II.F., and II.K. of the Policy and Procedures on Evaluation of Faculty, approved by the Board of Visitors on June 12, 1980; revised September 14, 1984, November 19, 1987, December 3, 1992 and April 8, 1993. The recommended additions are shaded and deletions are crossed through and listed below. (A copy of the complete policy is enclosed with the Academic Affairs Committee Agenda.)
II.D. (After revisions)
In the case of tenured faculty members, the department chair will also conduct annual evaluations. These evaluations will be based on the Faculty Information Sheet, student evaluations of teaching, up-to-date curricula vitae, peer evaluation of course portfolios, and such other information as the faculty member or the chair wishes to include. The evaluation will comment on the performance of the faculty member in teaching, research, and service and on progress toward meeting individual goals resulting from previous evaluations. (See section F below.) The chair and the dean will interpret the cumulative record of annual evaluations along with the performance of the tenured faculty member during the previous year (see section C), so that a clear picture of positive contributions and any deficiencies will emerge. An in-depth evaluation (as described in paragraph K below) will be conducted if requested by the faculty member, the chair, or the dean. In no case will a faculty member be considered for promotion or other major personnel decision (such as designation as an eminent scholar) unless an in-depth evaluation as described in paragraphs E or K has been conducted in the previous twelve months.
Rationale: II.D.
This section continues chair-written evaluations referenced in II.C. to apply specifically to tenured faculty. The attention of chair and dean is drawn to the evidence of productivity accumulated in the annual evaluations. An in-depth evaluation, if called for, will proceed normally according to the rigorous procedures of Section II.E. or will be conducted under Section II.K. in case the continuous record of performance points to persistent deficiencies.
II.F. (After revisions)
After completing the evaluation of the faculty member's activities, the chair gives the faculty member a copy of the evaluation and discusses it with the faculty member. At this time, the faculty member and chair agree on a written set of goals for the coming year. If appropriate, the chair should make suggestions for improvement and give the faculty member a clear idea of ways in which the performance might be improved in future years. Where deficiencies are noted, the chair should work with the faculty member to develop a plan to address the deficiencies and either provide resources to implement the plan, if necessary, or if resources are not available in the department recommend to the dean and provost that such resources be provided. If a pattern of deficiency in the performance of a tenured faculty member is documented from the cumulative annual evaluations, for a period of at least two years, the chair or dean shall call for an in-depth evaluation of the faculty member as described in section K below. The chair should take particular care in the counseling of non-tenured faculty members who are working toward the criteria for tenure.
Rationale: II.F.
In this section, a statement is added regarding working through performance deficiencies so that the chair or dean may call for a special (section K) in-depth evaluation in the event there is a documented, cumulative record of performance deficiency.
II.K. (After revisions)
Where a pattern of performance deficiency has been noted on the part of a tenured faculty member, the chair and dean will conduct an in-depth evaluation. An in-depth evaluation of each tenured faculty member should be conducted by the chair and dean at least once every five years. This evaluation is analogous to the pre-tenure review of non-tenured faculty members described in the previous section. In addition to examination of the teaching, research, and service record of the faculty member since the previous in-depth review from previous evaluations, the chair and dean should evaluate the overall contribution of the faculty member to the university. If requested by the faculty member, the chair, or the dean, one or more external evaluators may be brought into the process.
In addition to a thorough assessment of faculty performance, a major outcome of this process is a strategic plan indicating the faculty member's expected long-range contributions to the university in specific terms. Where If deficiencies or areas for possible improvement are noted, the strategic plan should address ways of dealing with these problems, measures of expected outcome, and a timetable for accomplishing these outcomes. The strategic plan, including measures of expected outcomes, if appropriate, will be detailed in a signed agreement among the faculty member, the chair, and the dean. The full text of this agreement is submitted to the provost.
Annual evaluations in succeeding years and the next in-depth evaluation will specifically address progress toward meeting the goals outlined in the agreement. A faculty member who fails to achieve the outcomes identi-fied in the an in-depth evaluation within the agreed upon timetable may be subject to discip-linary actions up to and including a major sanction as described in the section of the Faculty Handbook entitled "Faculty Sanctions."
As noted above, an in-depth review may be initiated more frequently than every five years at the request of the faculty member, the chair, or the dean. In the event of an in-depth review under this section the "Faculty Sanctions" and "Faculty Grievance" policies may be implemented. The policies are intended to insure academic due process and fair treatment for faculty.
Rationale: II.K.
This section sets out the special in-depth evaluation procedure with a lead sentence change maintaining the sense of the original policy, but again referring to a "pattern of performance deficiency."
Minor syntax correction is made to continue the concept of addressing deficiencies before sanctions may be invoked. A final paragraph reminds all parties that in the event of a dispute over the "signed agreement" that the tenured faculty member has an appeal process through the Faculty Grievance policies of the university.
Overall Rationale:
The proposed changes to the Policy and Procedures on Evaluation of Faculty achieve the following: 1) recognize and emphasize that annual evaluations of tenured faculty are appropriate, and imply that performance will be found to be good to excellent for the most part; 2) reduce the burden on chairs particularly, by only calling for in-depth evaluations of tenured faculty in special cases (major personnel decision and pattern of performance deficiency); and 3) give faculty members every opportunity to be reconciled to their responsibilities via annual written evaluations and discussions with department chairs, but also remind interested parties that a faculty member has recourse through the Faculty Grievance policy if a dispute arises regarding an in-depth evaluation (Section K).
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REVISIONS TO THE POLICY AND PROCEDURES ON ANNUAL, MILITARY
AND CIVIL LEAVE POLICY FOR ADMINISTRATIVE AND PROFESSIONAL
FACULTY AND FACULTY ON TWELVE-MONTH CONTRACTS
RESOLVED, that upon the recommendation of the Academic Affairs Committee, the Board of Visitors approves the addition of a new paragraph 9, and the redesignation of the current paragraphs 9 and 10, consecutively, as 10 and 11 of the Policy and Procedures on Annual, Military, and Civil Leave Policy for Administrative and Professional Faculty and Faculty on Twelve-Month Contracts, approved by the Board of Visitors on September 16, 1983; revised August 27, 1987, June 15, 1989, September 29, 1989, and September 23, 1993. The recommended addition is shaded.
Rationale:
The addition of paragraph 9 will add job security protection in the event covered faculty members are called to active military duty. The policy statement parallels that for classified employees. It is recommended, where possible, the same procedures be used.
NUMBER: 1491
TITLE: Annual, Military, and Civil Leave Policy for Administrative and Professional Faculty and Faculty on Twelve-Month Contracts
APPROVED: September 16, 1983; Revised August 27, 1987; Revised June 15, 1989; Revised September 29, 1989; Revised September 23, 1993
1. Administrators and professionals who hold faculty rank and faculty on twelve-month contracts earn two (2) days annual leave per month, normally twenty-four (24) working days per year. This annual leave is in addition to the eleven (11) holidays observed by the state. Administrative and professional faculty employed on less than a twelve-month basis receive all state holidays scheduled during their employment period and annual leave at the rate of two days per month.
2. Annual leave days are to be accrued monthly on the first of the month. Leave may be taken at any time subsequent to being earned but should be planned with regard to workload and office schedules. The dates of the leave must be approved in advance by the supervisor. Annual leave will not be accrued during any month in which the faculty member is on a leave without pay status.
3. A vice president may authorize annual leave advances, i.e. granting of leave prior to it being earned, when unusual circumstances dictate. Covered faculty members should submit a written request to the vice president which explains the reasons for the request. Should a faculty member resign prior to working the entire period during which the leave would have been earned, a payroll deduction will be initiated to recover the salary amount of the leave advance.
4. Workload and office schedules should be arranged so as to allow each member full benefit of his/her annual leave. It is not in the best interest of either the university or the indi-vidual member for the employee to work a full year with less than full annual leave. However, to allow for special univer-sity requirements, a maximum of thirty-six (36) days may be carried forward from one fiscal year to the next. Annual leave balances may exceed thirty-six (36) days during the fiscal year as a result of monthly accruals.
5. Those whose initial appointment or contract period begins in the middle of a month will accrue annual leave for the month during which he/she is hired.
6. Those who terminate employment or administrative assignment prior to the end of the appointment or contract period will be compensated for any accrued but unused annual leave days, not to exceed the thirty-six (36) day maximum speci-fied above. See paragraph 7 for exceptions. Faculty administrators/ professionals who change employment status, i.e., return to teaching or accept a classified position, will be paid annual leave balances in accordance with this policy. The supervisor must certify that the terminal annual leave balance is accurate. Departing members may choose to be paid accumulated leave in a lump sum payment or may be continued on the payroll until the expiration of the leave days. When opting to con-tinue on payroll, there will be no accrual of leave following the faculty member's last workday.
7. Covered faculty members employed on July 1, 1993 or later are eligible to receive compensation for accrued but unused annual leave at a rate of five days per completed year of service up to a maximum of 20 days.
8. Administrators who hold faculty rank and faculty on twelve-month appointments who are members of any reserve component of the armed forces of the United States, such as National Guard, Naval Reserve, Air Force Reserve and Army Reserve, will receive full pay for any federally funded military training duty for up to a maximum of fifteen (15) work days per contract period. Other voluntary, military-related training such as the Virginia State Defense Force and the National Defense Executive Reserve are also included in this policy. Annual leave need not be used for military reserve or volun-tary, military-related training except in circumstances where more than fifteen (15) training days per appointment or contract period are needed.
9. Faculty members covered by this policy will be granted unconditional military leave without pay for the duty indicated in their military orders that is not covered by military leave with pay, normally for up to four years. Details on the status of benefits coverage during active military duty and reinstatement are available through the University's Office of Personnel Services.
10. Full pay will be allowed for those serving on a jury or attend-ing court as a witness under a formal subpoena. In these instances, accrued annual leave need not be used. Any other instances requiring court appearances outside the nature of university employment will require the use of annual leave.
11. The above provisions refer to annual, civil, and military leave only. Provisions concerning other types of leave are covered in separate policies.
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POLICY AND PROCEDURES ON
INTEGRITY IN RESEARCH AND SCHOLARLY ACTIVITY
RESOLVED, that upon the recommendation of the Academic Affairs Committee, the Board of Visitors approves the Policy and Procedures on Integrity in Research and Scholarly Activity, effective December 2, 1993. The policy in its entirety follows.
Rationale:
The existing interim policy is inadequate for the following reasons: it only applies to NIH sponsored research; it does not provide a procedure to investigate charges of misconduct; and it does not sufficiently protect faculty from malicious charges of misconduct in research and scholarly activity. The proposed policy meets all of these concerns. First the guidelines will apply to all research and scholarly activities, independent of funding sources. The policy will meet all specific requirements of both NSF and NIH, and presumably any other funding agency which may require a policy in the future. The policy provides a procedure for both a formal and informal investigation of charges of misconduct. The policy also provides several safeguards for faculty who might seriously be charged with misconduct.
POLICY AND PROCEDURES ON INTEGRITY IN
RESEARCH AND SCHOLARLY ACTIVITY
It is the responsibility of researchers, scholars, and administrators to recreate and sustain an atmosphere where honesty and integrity in the conduct of research and scholarly activity are paramount.
On the part of individual researchers, integrity requires concern for quality of published works, generosity in recognizing and citing the accomplishments of others, careful review of manuscripts, conferring of co-authorship only to those who have made a significant contribution, and the ability and willingness of all authors to publicly defend published results. Students doing research or scholarly activities are expected to uphold the same standards of academic integrity as are the faculty and staff.
It is the responsibility of the University administration to make faculty and students aware of the University policies governing the conduct of research and scholarly activities.
GUIDELINES AND PROCEDURES IN RESEARCH AND SCHOLARLY ACTIVITY
A. Definition of Misconduct
Misconduct in research is defined to mean fabrication, falsification, plagiarism, or other practices that seriously deviate from those that are commonly accepted within the scholarly and scientific community for proposing, conducting, or reporting research. It does not include honest error or honest differences in interpretations or judgment of data.
B. Duty to Report Misconduct
It should be emphasized that reporting misconduct in scholarly work is a responsibility shared by everyone at the University. However, frivolous, mischievous or malicious misrepresentation in alleging misconduct cannot be tolerated.
C. Procedures to be Followed for Alleged Misconduct
1. Procedures Governing Faculty. Any member of the University community who becomes aware of an apparent instance of misconduct in research or scholarly activity has the responsibility to try to resolve the issue directly with the party(ies) involved. If direct consultation is inappropriate or unsuccessful, an informal inquiry shall be initiated.
a. Informal Inquiry. The incident must be reported in writing to the appropriate dean who will appoint a review committee. At the time the committee is appointed the dean will notify the Office of Academic Affairs, through the Associate Vice President for Research and Graduate Studies, that an informal inquiry has been initiated. The Dean, in consultation with the Associate Vice President for Research and Graduate Studies, will apppoint a committee consisting of a tenured faculty member from the department or program of the individual whose conduct is in question, two additional tenured faculty members from the University-at-large and a tenured faculty member selected by the individual under review. A faculty member in the specific discipline from outside the University may be appointed to serve in an advisory capacity. The nature of the informal inquiry and the proceedings are to be considered strictly confidential.
The committee will be convened, charged and given available data by the dean after which the committee will elect a chair and review the claims of misconduct. The review may include interviews and collections of additional data. Adequate documentation will be maintained of all proceedings such that a record will exist that will support the committee's recommendation that a formal investigation should be initiated or the matter dropped.
The committee will attempt to resolve the issue to the satisfaction of all parties involved. If no resolution of the matter between the parties can be accomplished, the committee will assess the allegations to determine if there is sufficient reason to recommend a formal investigation be initiated. The informal inquiry is to be completed within 60 calendar days of its initiation. For good cause the Dean may extend the period of inquiry, but not to exceed 30 days. When the informal inquiry has been concluded, the confidential record of the inquiry will be forwarded through the Dean to the Provost and Vice President for Academic Affairs along with a recommendation of a majority of the committee that either (1) the matter be considered closed and nothing be placed in the personnel files of the person who was charged with misconduct, or (2) that reasonable evidence of misconduct exists, and that a formal investigation be initiated. The recom-mendation of the Committee will be forwarded to the accused.
b. Formal Investigation. A formal investigation will be initiated by the Provost and Vice President for Academic Affairs following the receipt of the recommendation from the Informal Inquiry Committee that a formal investigation be initiated. The Provost will appoint an administrator to formally review the recommendations of the informal inquiry, and the supporting evidence, and to gather such other evidence and testimony regarding the misconduct that the administrator can reason-ably obtain. The administror will prepare a report of the formal investigation which will be directed to the Provost with a copy to the accused. The report will conclude (a) whether there is evidence of misconduct in research as defined in Section A, (b) what the specific acts of misconduct in research are, and (c) what effect the misconduct has or, if completed, had on the results of the research. Based upon the findings report, the Provost and Vice President for Academic Affaris will determine whether to recommend to the President that a sanction be imposed upon the accused in accordance with the University sanction policy or to formally drop the matter and discontinue the proceedings. If there is no recommendation to impose a sanction, then the evidence gathered during the informal investigation should be maintained in a Confidential file separate from the personnel records.
2. Procedures Governing Students. Misconduct in research or scholarly activity by students is considered to be a violation of the honor code.
The policies and procedures for such violations will be followed and disciplinary actions will be in accordance with such policy. In handling a matter involving misconduct in research or scholarly activity as a violation of the student conduct code, the Vice President for Student Services will inform the Office of Academic Affairs, through the Associate Vice President for Research and Graduate Studies, of the status and results of the proceedings.
PUBLIC RECORD
Where misconduct results in the imposition of a sanction, the University shall notify the sponsor/grantor funding research, if any, that the University's name should be removed from the research without explanation.
In particular, the offices overseeing scientific integrity of the agencies funding the research shall be fully informed in order to comply with applicable laws, regulation and contractual agreements. All pending abstracts and papers emanating from the fraudulent research shall be withdrawn and editors of journals in which reports, papers, or abstracts of such work have appeared shall be notified in sufficient detail to correct the public record. This notification shall be done by the Provost and Vice President for Academic Affairs.
If the proceedings are discontinued, or if misconduct is not established through the sanctions process, the University in consultation with the accused individual(s) shall consider whether a public announcement would be appropriate.
Mr. Diamonstein reported that the Committee recessed and reconvened in executive session to discuss a possible review of a negative tenure decision. but took no action once it reconvened in open session.
Pat Kelly, the University's General Counsel, reviewed with the Committee the Board of Visitors' obligation to approve faculty appointments. He noted that the obligation of the Board to approve such appointments was required by Board policy, which is mandated by the state statute creating the University. Mr. Kelly also reviewed letters of appointment for faculty which expressly provide for board approval as a condition of employment. Provost Gora then reviewed the salary and benefit information for eminent scholars.
ADMINISTRATION AND FINANCE COMMITTEE
Mr. McKinnon called on Mr. Pitchford for the report of the Administration and Finance Committee. Mr. Pitchford reported that the Committee reviewed two actions items. The first item dealt with a certification of signatures for purposes of executing financial transactions with Signet Bank. It was pointed out that the resolution also allows for personnel changes in the positions listed, so that the Board will not have to approve a new resolution each time there is a personnel change.
The following resolution, brought forth as a recommendation from the Administration and Finance Committee, was unanimously approved:
RESOLUTION TO AUTHORIZE THE TRANSFER OF UNIVERSITY FUNDS
WHEREAS, the University has established a new banking relationship with Signet Bank of Virginia; and
WHEREAS, Signet Bank of Virginia requires a Board of Visitors Resolution as authority for University officers to execute fund transfers.
NOW, THEREFORE, BE IT RESOLVED, that any of the persons listed below are author-ized to: i) execute on behalf of the University agreements with the Bank for the purpose of effecting wire transfers of funds from the University's accounts with the Bank, and ii) appoint and delete such persons, including themselves, from time to time, who may request and/or verify wire transfers from the University's accounts with the Bank, all in accordance with the terms of the Bank's agreements which govern such requests:
1. Richard A. Staneski
Vice President for Administration and Finance
2. David F. Harnage
Associate Vice President for Administration and Finance
3. Catherine S. Austin
University Controller
4. Marc J. Stein
Reconciliations Manager
5. Vanessa Y. Walker
Grants and Contracts Senior Accountant
BE IT ALSO RESOLVED, that this Resolution shall remain in full force and effect and the Bank shall be fully protected in acting thereon until written notice of change or revocation has been duly delivered to and received by the Bank; and the Bank is authorized to accept, and the Secretary or other authorized office of the University shall from time to time provide signed certificates for change of names of officers and other persons authorized to act hereunder on behalf of the University, which certificates shall become part of this Resolution.
Mr. Pitchford indicated that the second action item is a resolution to approve a lease of the higher education equipment trust fund. As pointed out by President Koch, this higher education equipment trust fund is one of the bright spots in an otherwise bleak economic environment.
The following resolution, brought forth as a recommendation from the Administration and Finance Committee, was unanimously approved:
RESOLUTION REGARDING EDUCATIONAL FACILITIES REVENUE BONDS
WHEREAS, pursuant to Chapter 3.2, Title 23 of the Code of Virginia of 1950, as amended (the "Act"), Chapter 994 of the 1993 Virginia Acts of Assembly (the "Appropriation Act"), and such other appropriation acts as may be enacted by the General Assembly of Virginia in the future ("Future Appropriation Acts"), the General Assembly of Virginia has authorized and may authorize in the future the acquisition and installation of scientific, technical and other equipment (the "Equipment") for training, research and related activities by the Virginia College Building Authority (the "Authority") for lease or sale to educational institutions enumerated in Section 23-14 of the Code of Virginia of 1950, as amended; and
WHEREAS, the Authority intends to issue its Educational Facilities Revenue Bonds (Equipment Leasing Program) Series 1994 A (the "1994 Bonds") and to issue from time to time additional educational facilities revenue bonds to finance the acquisition and installation of Equipment in furtherance of the purposes of the Act (the "Future Bonds"); and
WHEREAS, the General Assembly of Virginia has approved and may approve in the future the participation of Old Dominion University (the "Institution") in the equipment financing program (the "Equipment Financing Program"), and the Institution desires to participate in accordance with the Act, the Appropriation Act, as applicable, Future Appropriation Acts, the Equipment Trust Fund Procedures adopted by the State Council of Higher Education and any future law or regulations applicable to the Equipment Financing Program; and
WHEREAS, the 1993 General Assembly has allocated $1,553,045 to the Institution in Fiscal Year 1993-1994 for the acquisition of Equipment in the Equipment Financing Program; and
WHEREAS, in order to participate in the Equipment Financing Program and to receive a portion of the proceeds of the 1994 Bonds, it will be necessary for the Institution to enter into a lease agreement by and among the Authority, the Institution, and the Commonwealth pursuant to which the Authority will lease the Equipment to the Institution and pursuant to which the Institution will pay rentals and other sums sufficient to pay the principal of, premium, if any, and interest due on the portion of the 1994 Bonds issued to finance the Equipment leased to the Institution (the "1994 Lease"); and
WHEREAS, in order to participate in the future in the Equipment Financing Program as may be authorized by the General Assembly of Virginia, it will be necessary for the Institution to enter into subsequent lease agreements by and among the Authority, the Institution and the Commonwealth pursuant to which the Authority will lease Equipment acquired by the Authority in accordance with Future Appropriation Acts of the General Assembly of Virginia to the Institution and pursuant to which the Institution will pay rentals and other sums in the future sufficient to pay the principal of, premium, if any, and interest due on Future Bonds issued to finance Equip-ment leased to the Institution (the "Future Leases"); and
WHEREAS, there has been presented to the Board of Visitors of the Institution a proposed form of the 1994 Lease; and
WHEREAS, it is the desire of the Board of Visitors of the Institution to approve the participation by the Institution in the Equipment Financing Program and the execution and delivery of the 1994 Lease on terms and conditions substantially in accordance with the form presented at this meeting and, similarly, to authorize officers of the Institution to execute and deliver in the name of and on behalf of the Institution, the 1994 Lease and any and all documents necessary to effectuate the Equipment Financing Program; and
WHEREAS, it is the desire of the Board of Visitors of the Institution to approve the future participation by the Institution in the Equipment Financing Program as may be authorized by the General Assembly of Virginia and to authorize the execution and delivery of such Future Leases on terms and conditions substantially in accordance with the 1994 Lease and to similarly authorize certain officers of the Institution to execute and deliver in the name of and on behalf of the Institution, any Future Leases and any future documents necessary to effectuate the Equipment Financing Program.
NOW, THEREFORE, BE IT RESOLVED that the participation of the Institution in the Equipment Financing Program is hereby approved and that the 1994 Lease in substantially the form presented to the Board of Visitors of the Institution is approved.
BE IT RESOLVED FURTHER, that the President of the Institution and the Vice President for Administration and Finance of the Institution, or either of them (the "Authorized Officers"), also are hereby delegated and invested with full power and authority to execute and deliver, on behalf of the Board of Visitors of the Institution, (a) the 1994 Lease in substantially the form presented at this meeting with such changes, insertions or omissions as may be approved by the Authorized Officers whose approval shall be evidenced conclusively by the execution and delivery of the 1994 Lease and (b) any and all other documents, instruments or certificates as may be deemed necessary to consummate the Institution's participation in the Equipment Financing Program and to further carry out the purposes and intent of this Resolution.
BE IT RESOLVED FURTHER, that the Authorized Officers are hereby delegated and invested with full power and authority to execute and deliver, on behalf of the Board of Visitors of the Institution, (a) such Future Leases in substantially the form of the 1994 Lease with such changes, insertions or omissions as may be approved by the Authorized Officers whose approval shall be evidenced exclusively by the execution and delivery of such Future Leases and (b) any and all other documents, instruments or certificates as may be deemed necessary in the future to consummate the Institution's participation in the Equipment Financing Program as may be authorized by the General Assembly of Virginia and to further carry out the purposes and intent of this Resolution in the future, it being the intent of the Board of Visitions of the Institution that no further action on behalf of the Board of Visitors of the Institution shall be necessary to empower the Authorized Officers to execute and deliver such Future Leases and other documents as may be deemed necessary in order for the Institution to further participate in the Equipment Financing Program.
Mr. Pitchford stated that the Committee reviewed the standing reports and the unaudited financial statements for the fiscal year ended June 30, 1993. According to the financial statements, the University ended the 1993 fiscal year in a good position. He asked Vice President Staneski to tell the Board about an award the Office of Finance recently received.
Mr. Staneski indicated that each year the University recognizes outstanding customer service on the part of one department within the University. It's a competitive situation where various offices are nominated and are judged by their peers. This year, the Office of Finance won the Customer Service Department of the Year award. This is a department that only five years ago was functioning at a level that did not permit the University to meet the State's management standards. The Department has totally turned itself around and the University is now not only meeting those management standards, but is doing so better than many other institutions in this state. The Department has also implemented a Customer Service component to better respond to the needs of its customers. Clearly that has been a successful effort, and the Department received the recognition of the University for that effort. Also of note is that the Department decided to donate the $500 cash award to the University's Merit Scholarship program.
On behalf of the Board of Visitors, Mr. Pitchford congratulated Vice President Staneski for the dramatic turn-around in this area of the University and for his efforts in this regard.
Mr. Pitchford reported that the Committee heard a presentation on plans for the Oceanography and Physical Sciences Building. The University has received preliminary approval from Richmond and the project architects are in the process of completing working drawings. Construction is expected to begin in late spring.
The Committee was also briefed on the current efforts to revise the University's master plan. The University will strive to include its neighbors in the process and will from time to time provide briefings to the Board on the progress of the master plan revisions.
The Committee received an update on the 1994-96 biennial budget. The faculty and staff salary increases, which went into effect on December 1, will, in and of themselves, create the need to raise tuition this spring. President Koch expressed his concern that tuition increases be kept to a minimum. The Board will be asked to approve tuition increases at its meeting in April.
The Committee recessed and reconvened in executive session to discuss some matters with the University Auditor. Following executive session, the committee reconvened in open session. No further action was taken.
STUDENT AFFAIRS COMMITTEE
The Rector called on Dr. Owens for the report of the Student Affairs Committee. Dr. Owens reported that the Committee met with Mikki Flowers, Associate Athletic Director, who introduced three of the nine student athletes who participate in the University's Honors Program.
Sue MacDougall, Director of Webb University Center, led the Committee members on a tour of the various student support services offices located in the building, including advising and career services, student employment, and counseling and psychological services. The committee members had the opportunity to learn a little bit about the activities of each unit during each stop on the tour. Dr. Owens commented that this tour afforded the committee members the opportunity to see some of the factors which have contributed to the University's increasingly positive image.
UNIVERSITY RELATIONS COMMITTEE
Rector McKinnon called on Mr. Diamonstein for the report of the University Relations Committee. Mr. Diamonstein reported that William Battle, President and Chief Executive Officer of the Collegiate Licensing Company, provided an overview of collegiate licensing. Mr. Battle indicated that the University initiated its licensing program to protect the use of the University's name and identifying marks, and to enhance the image of the institution. He explained that the University receives a royalty on all items sold bearing the University's logo. The royalty is approximately 6.5 to 7.5% of the manufacturer's selling price. In 1989-90, the University received $3,755 in royalty payments; in 1990-91, $22,400; in 1991-92, $19,445, and in 1992-93, $27,885. This revenue is used to fund both athletic and academic scholarships.
Mr. Billy Hasty, President of the Alumni Association, reported that the Association chartered its New York Alumni Chapter on November 12, during which Mayor Dinkins issued a proclamation naming November 12 Charter Day for Old Dominion University's Alumni. Chapters are also being organized in San Francisco, Central Virginia, and for M.P.A. graduates. Mr. Hasty also reported on the various activities sponsored by existing chapters, such as pre-game socials prior to the UVA vs. ODU men's basketball game on December 11, Midnight Madness event this evening in Northern Virginia for the ESPN televised game in Santa Barbara, the Association's holiday party on December 16, and a career networking workshop for 60 Old Dominion University students, hosted by the Black Alumni Council on November 13. The Black Alumni Council will hold its reunion the weekend of February 3-5, 1994.
Mr. Hasty reported on the Association's efforts to recruit key alumni and friends of the University to write letters to the editor in support of the University. He specially recognized former Board of Visitors member Ann Kilgore and past alumni president Frank Sellew for their assistance and participation in this effort.
An ambitious alumni travel program was outlined, which includes trips to locations such as Hawaii, San Salvador Island, London and Paris. Most trips will feature a prominent faculty member as a tour guide.
Paige Anderson, Phonathon Director and Assistant Director of the Annual Fund, informed the Committee of a new initiative for raising funds from the senior class for a senior class gift. Ms. Anderson outlined their strategies which will provide the groundwork for increased giving from the seniors who will soon be alumni.
Harry Creemers, reporting for Annual Fund Chairman Becky Powhatan, stated that the campaign has reached 98.6% of it's $1.6 million goal. He also noted that the major gifts, athletics and faculty/staff divisions have been the most successful components of the campaign and each have topped their respective goals. A special thank you was expressed to all Board members who have supported the campaign.
Barbara Peck, Director of Corporate and Foundation Relations, discussed the details of the newly created Campaign for Distinction in 1994. This plan incorporates all phases of fund development at the University, including annual fund, major gifts, corporate and foundation giving, and special events. The objectives of the new campaign include increasing financial support of the University's needs, enhancing the University's visibility, creating stronger associations and involvement with the University's constituencies, and developing a vision for the future.
Mr. Creemers then discussed a proposed timetable for the University's capital campaign. Objectives of the campaign will be based on the University's strategic plan.
Proposed changes for the recognition of gift benefit levels were reviewed. The following resolution, which was brought forth as a recommendation from the University Relations Committee, was unanimously approved:
RESOLUTION TO REVISE BOARD POLICY AND PROCEDURES
PERTAINING TO GIFT BENEFIT LEVELS
RESOLVED, that upon the recommendation of the University Relations Committee, the Board of Visitors approves the revisions, as indicated below, to the Board of Visitors Policies and Procedures entitled "The President's Council" and "The Heritage Society." (Additions to the policy are redlined and deletions are stricken).
NUMBER: 1830
TITLE: The President's Council
APPROVED: June 22, 1984; Revised April 4, 1986; Revised August 27, 1987; Revised November 19, 1987; Revised December 2, 1993
Since its founding in 1930, Old Dominion University has enjoyed extraordinary support from the Hampton Roads community. The rapid growth and development of the university over the years have been enhanced substantially by the counsel, advice, and support of community leaders, alumni, and friends.
Old Dominion seeks to acknowledge and perpetuate this through the President's Council. In addition to special recognition, the council provides a means to keep leading supporters apprised of academic developments so that the university can continue to benefit from their advice, counsel, and involvement.
Membership
A. All donors of $1,000 or more to the university during a calendar year and those who have made a deferred gift commitment with a present value of $50,000 or more shall be recognized as members of the President's Council.
1. All donors of $2,500-4,999 in a calendar year shall be specially recognized as Fellows of the President's Council.
21. All donors of $5,000-9,999$2,500-24,999 in a calendar year shall be specially recognized as members of the Rector's SocietyPresident's Fellows of the President's Council.
32. All donors of $10,000-99,999$25,000-99,999 in a calendar year shall be specially recognized as members of the Webb Society of the President's Council.
43. All donors of $100,000 or more$50,000-100,000 in a calendar year, or whose cumulative gifts total $100,000 or more, or who have made deferred gift commitments with a present value of $200,000 or more shall be specially recognized as members of the Founders' Societyor cumulatively, shall be specially recognized as members of the Founder's Society of the President's Council.
4. All donors of $100,000-999,999 in a calendar year or cumulatively shall be specially recognized as members of the Commonwealth Society of the President's Council.
5. All donors of $1,000,000 or above in a calendar year or cumulatively shall be specially recognized as members of the Heritage Society of the President's Council.
6. All donors who have made deferred gift commitments with a present value of $50,000-99,999 shall be specially recognized as members of the Pewter Society of the President's Council.
7. All donors who have made deferred gift commitments with a present value of $100,000 or above shall be specially recognized as members of the Silver Society of the President's Council.
B. The chairman or chief executive officer of a qualifying corporation or foundation will be its representative unless otherwise specified.
Meetings
A. Each spring all members of the President's Fellows and higher levels and their spouses will be honored at a formal dinneran event.
B. Each member will be listed in a special publication prepared for the occasion and distributed to all members, and specially recognized in the university's annual honor roll of donors.
Executive Committee
A. Upon the recommendation of the president, the Board of Visitors shall appoint an Executive Committee of no more than 25 members and a chair.
B. The president shall meet with the executive committee as appropriate to keep it informed of the university's plans and progress and to seek its assistance on matters of concern to the university.
C. In consultation with the president and rector, the chair may appoint special ad hoc committees which may include any member of the council to address matters of concern to the president and Board of Visitors.
NUMBER: 1831
TITLE: Heritage SocietyPlanned Gift Levels
APPROVED: June 18, 1987; Revised November 16, 1989; Revised December 2, 1993
RESOLVED, that upon the recommendation of the AdvancementUniversity Relations Committee, the Board of Visitors approves the establishment of the Heritage Societytwo planned gift levels to recognize alumni and friends who have made planned gifts to benefit Old Dominion University.
The Heritage SocietyPewter Society and Silver Society will include all individuals who have given evidence to the university that they have made provisions for Old Dominion University in their wills, given a life insurance policy, created a life-income instrument, or made other beneficial estate plans. Membership will be printed annually in the donor honor roll. When the present value of such a gift plan is $50,000 or more, Heritage Society members will be included as a special group in the President's Council.
Donors who have made deferred gift commitments with a present value of $50,000 to $99,999, shall be members of the Pewter Society, and those with commitments of $100,000 or above shall be members of the Silver Society.
Members will be included as a special group of the President's Council.
Mr. Diamonstein concluded by asking Vice President Kemper to brief the Board members on recent legislative developments. Vice President Kemper indicated that the University's major objective for the next legislative session will be Teletechnet. The program has so far received widespread support among the legislators and the administration, in terms of both operating and capital support.
EXECUTIVE SESSION
The Rector recognized Mr. Pitchford, who made the following motion: "Mr. Rector, I move that this meeting be recessed, and that we reconvene in executive session, for the purpose of discussing personnel matters, specifically, the possible dismissal of university faculty and staff as a result of projected budget cuts, and other reasons; and to discuss personnel in the President's Office and in the Office of University Relations, as permitted by Subsection (A), Paragraph (1), of Section 2.1-344 of the Code of Virginia."
At the conclusion of executive session, the meeting reconvened in open session, at which time the Rector called for the Freedom of Information Act certification of compliance that (1) only public business matters lawfully exempted from the open meeting requirements under the Freedom of Information Act were discussed and (2) only such public business matters as were identified in the motion by which the executive session was convened were heard, discussed or considered. The certification of compliance vote was twelve (12) in favor and none (0) opposed.
NEW BUSINESS AND ADJOURNMENT
Irvine Hill reported on a recent dinner given in honor or Robert Claytor. He thanked the members of Board who were helpful in this endeavor.
With no further business to be discussed, the meeting was adjourned.
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