The Board of Visitors of Old Dominion University met for its Annual Meeting on Thursday, June 20, 1991, at 3:00 PM in the Athletic Administration Building on campus. Present were:
George Dragas, Jr., Rector
Richard F. Barry III
Gene R. Carter, Sr.
Albert B. Gornto, Jr.
James K. Hall
Gabriel Kavadias
Ann H. Kilgore
Hugo A. Owens, Sr.
Jackson K. Parker
J. Michael Pitchford
H. B. Price III
Robert E. Washington
Brenda T. Williams
Absent were:Beverley R. Lawler
Arnold B. McKinnon
Sybil M. Walker
William C. Wiley
Also present were:James V. Koch, President
Ted Atkinson
Dana D. Burnett
Paul J. Champagne
Elizabeth Clarke
Stephen P. Daniel
David F. Harnage
Myron S. Henry
Patrick B. Kelly
Kay A. Kemper
Donna W. Meeks
Donna S. Morris
Richard A. Staneski
Edward A. Staylor, Jr.
Philip R. Walzer
APPROVAL OF MINUTES OF THE REGULAR MEETING OF APRIL 11, 1991
Rector Dragas called the meeting to order and asked for approval of the minutes of the regular meeting of April 11, 1991. Upon a motion duly made and seconded, the minutes were approved as distributed.
RECTOR'S REPORT
The Rector announced that Donna Meeks has had a change of plans and will be staying at ODU. He then turned the Board's attention to the 1991-92 calendar of meetings which was distributed with the agenda, and asked the Board to adopt same. After some discussion, it was decided to change the date of the September meeting from September 26 to September 19. The Board adopted the following calendar:
BOARD OF VISITORS CALENDAR
1991-1992
Board of Visitors Meetings
Thursday, September 19, 1991
Thursday, December 5, 1991
Thursday, April 9, 1992
Thursday, June 18, 1992 (Annual Meeting)
Executive Committee Meetings
Monday, July 15, 1991, 3:00 p.m.
Monday, August 12, 1991, 3:00 p.m.
Monday, October 14, 1991, 3:00 p.m.
Monday, November 11, 1991, 3:00 p.m.
Monday, January 13, 1992, 3:00 p.m.
Monday, February 10, 1992, 3:00 p.m.
Monday, March 9, 1992, 3:00 p.m.
Monday, May 11, 1992, 3:00 p.m.
Mr. Dragas commented that although he will have served his eight years on the Board as of June 30, he still has one year left of his term as Rector which he cannot serve. In April the Board elected a nominating committee, chaired by Mr. Barry, to recommend someone to fill this unexpired term. He called on Mr. Barry for his report.
Mr. Barry reported that the nominating committee, consisting of Gene Carter, Mike Pitchford and himself, suggests for the Board's consideration the nomination of James K. Hall to fill the remaining unexpired term of Mr. Dragas as Rector, for one year, beginning today and terminating at the end of the next annual meeting. Mr. Barry put the report in the form of a motion, which was seconded by Mr. Pitchford, and unanimously approved.
Mr. Dragas congratulated Mr. Hall, who expressed his thanks to the Board for the confidence placed in him. He commented that he would not take himself too seriously in the role, but will take the position seriously and do the best job possible.
PRESIDENT'S REPORT
The Rector called on President Koch for his report. President Koch welcomed the Board to the new Athletic Administration Building. He commented that scheduling the board meeting in this building under-scores ODU's commitment to excellence in intercollegiate athletics. Intercollegiate athletics are perhaps the most visible activities of the University, so there is great concern that it is done well and correctly in terms of academics and the standards set for coaches and athletes. Each of the committees today were presented with academic information concerning intercollegiate athletics, including discussions about academic services, tutoring, Proposi-tion 48 issues, and graduation rates. One of the things that ODU takes great pride in is the fact that it is exiting the Sun Belt Conference this year with the highest graduation rate for student athletes than any of the other schools in the confer-ence.
The annual meeting is the time during which the Board traditionally considers the University's budget and spends time talking about resource allocation and related issues. One of the issues of concern to the administration is pricing; that is, how much does it cost a student to attend Old Dominion University. The university administration attempts to pursue, over a period of time, a tuition and fee policy that would make the University competitive. However, room and board as well as tuition and fees must be taken into account to understand what the total cost of attendance is for a student.
Although the Board approved a tuition increase of 11.3 percent for 1991-92 for in-state under-graduates, there were no fee increases, nor were there any increases in room and board rates for the resident students. As a consequence, the net increase of educational costs for an in-state undergraduate student at Old Dominion University for 1991-92 will be approximately $290, or 4.33 percent. When compared with ODU's major competitors in the state, that's the lowest percentage increase of any of those institutions in terms of overall cost of attendance. When one talks about out-of-state undergraduates, much the same picture emerges. For out-of-state students, all of the institutions were required over a period of time to charge the full cost of education to out-of-state students. Old Dominion University has chosen to do that in a single year and, because of that, had a 17.54 percent tuition increase. But again, there were no increases in fees and in room and board rates. So, the net increase in cost of attendance for an out-of-state under-graduate is 10.31 percent. Old Dominion University ranks among the middle of its state competitors for out-of-state students, but, since several of these institutions did not choose to take their entire out-of-state tuition increases in a single year, ODU will compare favorably in subsequent years. President Koch commented on his concern over the likely effects of these increases over time, particularly how they will affect the percentage out-of-state students, which is currently 20 percent.
Another issue confronting the administration is the University's basic resource allocation; that is, the amount of money devoted to each basic task at the University by classification. The institution's primary duty is to teach students and to teach them well. Therefore, the amount of money being devoted to instruction is crucially important. Over the last two years, the administration has increased the proportion of the University's budget which is devoted to instruction by almost two and one-half percent by reallocating those funds from administrative areas. Funds allocated for research have also increased by one-half percent.
The State Council for Higher Education has recommended capital improvements to Old Dominion University totalling almost $85 million over the next decadem adding over 400,000 square feet to the campus. According to the State's formula by which space needs are determined, ODU is currently lacking approximately 300,000 square feet of space. The State Council's recommendation would bring the University up to standards, plus add additional space which would accom-modate anticipated enrollment growth in the future. The University's highest priorities include the addition to the Library and Phase I of the Oceanography and Physical Sciences Building. SCHEV has also recommended that the University pursue a renovation to the Health and Physical Education Building. A project not included in SCHEV's recommendations but the University may want to consider requesting is an addition to the Child Study Center. The University has been in the process of raising private funds for this project and hopes to raise $1 million from private sources and request the additional $4 million necessary from the Commonwealth. The University has already raised approxi-mately $750,000 for this project. Although there have been preliminary discussions on campus about a Convocation Center, Old Dominion University's first priority will be the addition and renovation of academic buildings on the campus.
The President reported that he spent some time last week in Northern Virginia visiting members of the General Assembly. Nearly everyone agrees that the General Assembly will be asked to consider several capital project proposals during its next session, including the $400 plus general obligation bond issue that Senator Hunter Andrews proposed this past year and was approved by the Senate. Whatever the outcome, there is widespread agreement that buildings need to be built on college campuses.
REPORTS OF THE STANDING COMMITTEES
ACADEMIC AFFAIRS COMMITTEE
Mr. Dragas called on Mr. Carter for a report of the Academic Affairs Committee. Mr. Carter reported that the Academic Affairs Committee heard a presentation from Ms. Mikki Flowers, Associate Athletic Director, on academic support services for student athletes at Old Dominion University. These support services include academic counseling, study halls, tutoring, communication with instructors with letters of introduction and progress forms twice per semester, academic recognition programs, dean's list receptions, special get-togethers with the athletic director, and individual meetings. Ms. Flowers said that she would like to add two items to sup-port the program, both of which were suggested by the student athletes. They are the inclusion of a quiet area to be used at any time by the athletes, and access to a computer laboratory. She also briefed the Committee on the NCAA's Proposition 48 guidelines.
Provost Myron Henry briefed the Committee on Old Dominion University's final response to the Report of the Commission on the University of the 21st Century (U-21). In this report, the University outlined a number of actions that have been and will be taken that are consistent with the report's recommendations, and notes how U-21 funds have been utilized. Dr. Henry also indicated that pilot projects were in place.
Dr. Henry also provided an update on the accreditation process with the Southern Association of Colleges and Schools. He said that fifteen committees studying the criteria areas have submitted reports to a writing committee, which is drafting the final report. The draft report will be shared with the university community early in the fall. A site visitation committee will visit Old Dominion University in March 1992.
The Committee discussed reports on promotions in academic rank for 1991-92, the annual report on committee actions for 1990-91, and approved the minutes of the meeting held in April.
The following resolutions were brought forth as recommendations from the Committee and were unanimously approved:
PERSONNEL APPOINTMENTS
RESOLVED, that upon the recommendation of the Academic Affairs Committee, the Board of Visitor approves the following personnel appointments:
Name and Rank - Salary - Effective Date- Term
Mr. Stephane Charitos - $29,000 - 8/1/91 - 10 mos.
Instructor of Foreign Languages and Literatures
(Tenure Track)
Mr. Charitos received a B.S. in Data Processing and Quantitative Analysis and an M.A. in French Literature in 1981 and 1983 respec-tively from the University of Arkansas. He is currently working on his Ph.D. in French Literature from the University of North Carolina at Chapel Hill. During the 1988-89 academic year Mr. Charitos was employed as a lecturer in the Department of Foreign Languages at Hollins College. From 1989 to 1990 he was employed as a lecturer in the Department of Modern Languages and Literatures at the University of North Carolina-Wilmington. Since 1990 Mr. Charitos has been employed as a graduate fellow in the Department of Modern Languages at Trinity College. He has several publications to his credit. Mr. Charitos is a member of the Modern Language Association of America, American Association of Teachers of French and the South Atlantic Modern Language Association.
Dr. John R. Donat - $17,000 - 1/1/92 - 5 mos.
Assistant Professor of Chemistry and Biochemistry
(Tenure Track)
Dr. Donat received a B.S. in Chemical Oceanography in 1978 from Humboldt State University and a Ph.D. in Chemistry in 1988 from the University of California at Santa Cruz. Dr. Donat has been employed since July 1989 as a postgraduate research marine scientist at the University of California at Santa Cruz. His employment at the University of California will end in November 1991. Dr. Donat has numerous publications to his credit and has given several presentations at professional meetings and conferences. He is a member of the American Chemical Society, the American Geophysical Union and the Oceanography Society.
Ms. Stephanie Finley-Croswhite - $31,000 - 8/1/91 - 10 mos.
Instructor of History
(Tenure Track)
Ms. Finley-Croswhite received a B.A. in History in 1981 from the University of Richmond and an M.A. in History in 1984 from Emory University. She is currently working on her Ph.D. in Early Modern European History from Emory University. From 1985 to 1986 she was employed as a teaching assistant at Emory University. She was also employed from May 1988 to December 1988 as a library systems specialist/researcher at the National Association of Temporary Services. Ms. Finley-Croswhite has three publications to her credit and has given several presentations at professional meetings and conferences. She is a member of the Renaissance Society of America, the Western Society for French History, and the Society for French Historical Studies.
Ms. Agnes M. Fuller - $20,000 - 8/1/91 - 10 mos.
Instructor of Music
Ms. Fuller received a B.A. in Vocal Performance in 1973 from Westhampton College and an M.M. in Vocal Performance in 1978 from the University of Maryland. From 1985 to 1987 Ms. Fuller was employed as an adjunct instructor in the Community Music Academy at Old Dominion University. Since Fall 1987 she has been employed with the Governor's Magnet School for the Arts as a voice faculty. She is a member of the National Association of Teachers of Singing and the Westhampton College Alumnae Association.
Dr. Helen Taylor Greene - $37,500 - 8/1/91 - 10 mos.
Assistant Professor of Sociology and Criminal Justice
(Tenure Track)
Dr. Greene received a B.S. in Sociology in 1972 from Howard Univer-sity, an M.S. in Administration of Justice in 1976 from American University, an M.A. in Government and Politics and a Ph.D. in Criminal Justice in 1978 and 1988 respectively from the University of Maryland. From August 1988 to August 1989 she was employed as an Assistant Professor of Criminal Justice at the University of Tampa. Since August 1989 she has been employed as an Assistant Professor of Criminal Justice at North Carolina Central University. Dr. Greene has numerous publications to her credit. She is a member of the American Society of Criminology.
Dr. Michael Hucles - $35,000 - 8/1/91 - 10 mos.
Assistant Professor of History
(Tenure Track)
Dr. Hucles received a B.A. in Sociology in 1972 from Swarthmore College, an M.A. in History in 1975 from Virginia State University, and a Ph.D. in History in 1990 from Purdue University. From 1981 to August 1990 he was employed as an Assistant Professor of History at Hampton University. Since August 1990 Dr. Hucles has been employed as an Assistant Professor of History at Old Dominion University. He has numerous publications to his credit and has given presentations to professional organizations and conferences. He is a member of the Southern Historical Association, the Organiza-tion of American Historians, and the Virginia Society of History Teachers.
Dr. Winston Roberts - $41,250 - 8/1/91 - 11 mos.
Assistant Professor of Physics
(Tenure Track)
Dr. Roberts received a B.S. in Physics in 1983 from Dalhousie University (Canada) and an M.Sc. and Ph.D. in Physics in 1985 and 1988 respectively from the University of Guelph (Canada). He was employed as a graduate research assistant from 1984 to 1988 at the University of Guelph. From 1988 to 1989 he was employed as a research associate at the Institut des Sciences Nucleaires (France). Since 1989 Dr. Roberts has been employed as a post-doctoral research fellow at Harvard University. He has numerous publications to his credit.
Dr. Sukhamoy Som - $37,800 - 8/1/91 - 10 mos.
Visiting Assistant Professor of Electrical and Computer Engineering
Dr. Som received a BTEE in Electrical Engineering in 1980 from Indian Institute of Technology (India) and an M.E. in Electrical Engineering and a Ph.D. in Electrical and Computer Engineering in 1984 and 1989 respectively from Old Dominion University. From Summer 1985 to Spring 1989 Dr. Som was employed as a research and teaching assistant at Old Dominion University. Since April 1989 he has been employed as a research assistant professor at Old Dominion University. Dr. Som has numerous publications to his credit and has given presentations at professional meetings and conferences. He is a member of the Institute of Electrical and Electronics Engineers.
Dr. Charles Edgar Wilson, Jr. - $39,000 - 8/1/91 - 10 mos.
Assistant Professor of English
(Tenure Track)
Dr. Wilson received a B.A. in English in 1982 from West Georgia College, an M.A. in English in 1984 from North Carolina State University, and a Ph.D. in English in 1988 from the University of Georgia. From 1984 to 1988 Dr. Wilson was employed as a teaching assistant at the University of Georgia. Since 1988 he has been employed as an Assistant Professor of English at Christopher Newport College. Dr. Wilson has several publications to his credit and has presented papers at professional conferences.
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APPOINTMENT OF DIRECTOR OF STUDENT FINANCIAL AID
RESOLVED, that upon the recommendation of the Academic Affairs Committee, the Board of Visitors approves the appointment of Ms. Helga Greenfield as Director of Student Financial Aid, with the rank of instructor, effective July 1, 1991.
Ms. Greenfield received a B.S. in Business Administration in 1972 from Shaw University and an M.S. in Business Administration in 1986 from Norfolk State University. She served as Director of Financial Aid at Norfolk State University from 1987 to 1989. From 1989 to 1991 Ms. Greenfield was employed as Associate Director of Student Financial Aid at Old Dominion University. Since February 1991, she has been employed as Acting Director of Student Financial Aid at Old Dominion University.
Salary: $53,000 for 12 months
Rank: Director of Student Financial Aid/Instructor
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APPOINTMENT OF HEAD MEN'S BASKETBALL COACH
RESOLVED, that upon the recommendation of the Academic Affairs Committee, the Board of Visitors approves the appointment of Mr. Oliver G. Purnell as Head Men's Basketball Coach and Intercollegiate Coach, with the rank of instructor, effective April 1, 1991.
Mr. Purnell received a B.S. in Health and Physical Education in 1975 and an M.S. in Physical Education Administration in 1981 from Old Dominion University. For the past three years Mr. Purnell has been the Head Basketball Changed bottom margin to 5Coach at Radford University and Director of the Radford University basketball camp. Prior to that he has held the positions of Assistant Basketball Coach at the University of Maryland for three years, and Assistant Basketball Coach at Old Dominion University for ten years. Mr. Purnell became a member of Old Dominion University's Hall of Fame in 1988 and was selected to Who's Who in American Colleges and Universities in 1975.
Salary: $21,250 based on a salary of $85,000 for 12 months
Rank: Head Men's Basketball Coach and Intercollegiate Coach/Instructor
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APPOINTMENT OF ASSISTANT MEN'S BASKETBALL COACH
RESOLVED, that upon the recommendation of the Academic Affairs Committee, the Board of Visitors approves the appointment of Mr. George "Tic" Price as Assistant Men's Basketball Coach, with the rank of assistant instructor, effective April 11, 1991.
Mr. Price received a B.S. in Education in 1979 from Virginia Polytechnic Institute and State University. From August 1984 to March 1989 he was employed as Assistant Basketball Coach at the University of Tennessee. Since May 1989 Mr. Price has been employed as Assistant Basketball Coach at Virginia Polytechnic Institute and State University. He is a member of the National Association of Basketball Coaches and Black Coaches Association.
Salary: $9,886.37 based on a salary of $45,000 for 12 months
Rank: Assistant Men's Basketball Coach/Assistant Instructor
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APPOINTMENT OF ASSISTANT MEN'S BASKETBALL COACH
RESOLVED, that upon the recommendation of the Academic Affairs Committee, the Board of Visitors approves the appointment of Mr. Peter M. Strickland as Assistant Men's Basketball Coach, with the rank of assistant instructor, effective April 12, 1991.
Mr. Strickland received a B.A. in Speech and Theatre Arts in 1979 from the University of Pittsburgh. He is currently working towards an M.F.A. from New York University. From 1987 to August 1988, Mr. Strickland was employed as Head Coach of Varsity Basketball and Coordinator of Boys' Basketball at Ravenscroft School in Raleigh, North Carolina. Since September 1988 he has been employed as Assistant Men's Basketball Coach at Virginia Military Institute.
Salary: $8,636.37 based on a salary of $40,000 for 12 months
Rank: Assistant Men's Basketball Coach/Assistant Instructor
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APPOINTMENT OF ASSISTANT TO THE PRESIDENT
FOR COMMUNITY RELATIONS
RESOLVED, that upon the recommendation of the Academic Affairs Committee, the Board of Visitors approves the appointment of Cecilia T. Tucker as the Assistant to the President for Community Relations, with the rank of Instructor, effective July 1, 1991.
Ms. Tucker received a B.S. in Biology at Virginia Union University in 1960 and an M.S. in Biology from Michigan State University in 1965. She began her career as a Biology teacher and has since had extensive public relations experience serving as Interim Director of the Hunton YMCA; Marketing Director for Banks Corneille and Associates; Program Director, Women in Transition Program, Tidewater YWCA; Program Director/Acting Executive Director, Urban League of Tidewater. Her awards and volunteer community activities include appointment by Governor Charles S. Robb to the Bi-Racial and Monitoring Committee and Virginia Enterprises Zone Task Force; being honored by the Norfolk Chapter of The Links for Outstanding Accomplishments in Community Activities to promote the philosophy of Martin Luther King, Jr.; Distinguished Leadership Award from the United Negro College Fund; Hampton Roads Black Achievement Award from McDonald's; Secretary-Treasurer of Auxiliary to the Old Dominion Medical Society; Vice President of American Cancer Society, Norfolk Unit; charter member and fund raiser for the Urban League of South Hampton Roads.
Salary: $50,000
Rank: Assistant to the President for Community Relations and Instructor
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EMERITUS APPOINTMENTS
RESOLVED, that upon the recommendation of the Academic Affairs Committee, the Board of Visitors approves the granting of the emeritus rank to the following faculty members upon their retire-ment from the University. A summary of each faculty member's career follows.
Name and Rank
Mr. Ernest J. Mauer
Professor Emeritus of Art
Effective Date
May 31, 1991
Name and Rank
Dr. Leonid I. Mihalap
Associate Professor Emeritus of Foreign Languages and Literatures
Effective Date
May 31, 1991
Name and Rank
Mr. Robert F. Young
Associate Professor Emeritus of Music
Effective Date
May 31, 1991
Ernest J. Mauer
Mr. Mauer received a B.S. in Education with a double studio art major in 1950 from Kent State University and an M.A. in Theatre Design in 1954 from Michigan State College. He joined the faculty at Old Dominion University in 1964 as an Assistant Professor of Art. He was awarded the rank of Professor in 1973.
Mr. Mauer was recruited to the University by Charles Sibley, the department's "founding father," whose hires in the Sixties were largely responsible for shaping content and objectives of the department today. Mr. Mauer was one of the architects of the department's B.F.A. program that was initiated in 1967. He became co-chair of the Art Department in 1970. During that time he initiated the request for unused space under Foreman Field to provide additional studio space for our growing program.
While at Old Dominion University, Mr. Mauer was instrumental in adding a course, Design Application, to the foundation program. One of the initial projects in conjunction with this class was a collaboration with the Norfolk Redevelopment and Housing Authority to design a playground for the Diggs Park housing project.
Mr. Mauer's involvement with the community also included ten years of service (1974-1984) on the Fine Arts Committee of the Norfolk City Planning Commission, acted as design consultant for many Norfolk projects such as the Downtown Norfolk Association, Cultural Experience Unlimited, Artworks Advising Committee and Miracle Mile sponsored by the Tidewater Chapter of the National Multiple Sclerosis Society.
Mr. Mauer has given distinguished service and dedication to the Department of Art, College of Arts and Letters and Old Dominion University. He is respected by his colleagues and students for his contributions to his discipline and dedication as a teacher.
Leonid I. Mihalap
Dr. Mihalap received a B.S. in Russian and German and an M.S. in Russian and Applied Linguistics in 1961 and 1963 respectively from Georgetown University School of Languages and Linguistics, and a Ph.D. in 1973 from the University of North Carolina at Chapel Hill.
Dr. Mihalap is a native of the Soviet Union and joined the faculty of Old Dominion College in 1963. He is a member of various professional organizations and has been very active in the community, volunteering his service as a Russian linguist to civic, religious, and military organizations.
Dr. Mihalap is a co-translator of a four-volume history of the reign of The Last Tsar, Nicholas II (a monarchist interpretation; first western language publication).
Dr. Mihalap has given distinguished service and dedication to the Department of Foreign Languages and Literatures, the College of Arts and Letters and Old Dominion University. He is respected by his colleagues and students for his contributions to his discipline and dedication as a teacher.
Robert F. Young
Mr. Young received a B.M. and an M.M. in Voice in 1949 and 1950 respectively from Syracuse University. He joined the faculty at Old Dominion University in 1956 as an Assistant Professor of Music. He was promoted to Associate Professor and tenured in 1965.
While at Old Dominion University, Mr. Young taught applied music (voice) and voice related subjects. He has performed as baritone soloist in many voice recitals and has appeared in many operas both at Old Dominion University and with the Virginia Opera. Mr. Young has performed the National Anthem and the Alma Mater at every commencement and formal University function.
Mr. Young has served as chairman of the Music Department and has served on the Dean's Advisory Council, the Promotion and Tenure Committee, and several departmental committees.
Mr. Young has given distinguished service and exceptional dedica-tion to the Department of Music, College of Arts and Letters and Old Dominion University. He is respected by his colleagues and students for his contributions to his discipline and dedication as a teacher.
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ADMINISTRATIVE TITLE CHANGES
RESOLVED, that upon the recommendation of the President and the Academic Affairs Committee, the Board of Visitors ratifies the changes in administrative titles for the individuals indicated below. These changes shall be effective immediately and reflect changes in assignment, role, scope of responsibilities, and organizational structure.
Office of Student Services
George W. Thompson From Director, Center for Major Exploration, to Director of Transfer Student Center
Office of Administrative Services
David F. Harnage From Associate Vice President for Computing and Communication Services to Associate Vice President for Administration and Finance
Office of Development and Alumni Relations
Donna Morris From Director of Alumni Relations, Assistant Vice President for Development to Director of Alumni Relations
Sandra Ray From Director of Development to Director of Annual Giving
Alice Virga From Director of Development for Annual Giving to Associate Director of Annual Giving
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ADMINISTRATIVE TITLE CHANGE FOR THE ASSISTANT VICE PRESIDENT
FOR LIFELONG LEARNING AND ACADEMIC TELEVISION SERVICES
RESOLVED, that upon the recommendation of the President and the Academic Affairs Committee, the Board of Visitors approves the change in the administrative title for Dr. Anne Raymond-Savage from Assistant Vice President for Lifelong Learning and Academic Television Services (Interim) to Associate Vice President for Lifelong Learning and Academic Television Services (Interim), effective immediately.
Rationale: This title change should not be interpreted as a promotion. Rather, it more accurately reflects the complexity and scope of Dr. Savage's assignment. The directors of Academic Television Services, Regional Programs, the Peninsula Graduate Center, and the Virginia Beach Graduate Center are among those who report to Dr. Raymond-Savage.
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APPOINTMENT OF THE VICE PRESIDENT
FOR ADMINISTRATION AND FINANCE
RESOLVED, that upon the recommendation of the Academic Affairs Committee, the Board of Visitors approves the appointment of Mr. Richard A. Staneski as the Vice President for Administration and Finance, with the rank of Assistant Professor, effective June 1, 1991.
Mr. Staneski received a B.A. in Psychology in 1972 from Claremont McKenna College and an M.A. in Psychology in 1974 from San José State University. He has held numerous positions at Old Dominion University which include University Financial Planning Analyst (1980-81), Director of Planning and Analysis (1981-82), Director of Planning and Budget (1982-1985), Assistant Vice President for Planning and Budget (1985-86), Executive Assistant to the President for Resource Management (1986-1989), and Vice President for Resource Management (1989-Present).
Salary: $97,500 for 12 months
Rank: Vice President for Administration and Finance and Assistant Professor
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RESOLUTION TO APPROVE PARTICIPANTS
FOR THE RETIREMENT INCENTIVE PROGRAM FOR FACULTY
RESOLVED, that upon the recommendation of the Academic Affairs Committee, the Board of Visitors approves the following participants and the terms of their individual contracts for the retirement incentive program for faculty.
Harry S. Kuper
Department of Chemistry and Biochemistry
Donald K. Marchand, Jr.
Department of Psychology
Ernest J. Mauer
Department of Art
Leonid I. Mihalap
Department of Foreign Languages and Literatures
Robert F. Young
Department of Music
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REVISION TO THE BOARD OF VISITORS POLICY AND PROCEDURES
ON PATENTS AND COPYRIGHTS
RESOLVED, that upon the recommendation of the Academic Affairs Committee, the Board of Visitors approves the revision to the Policy and Procedures on Patents and Copyrights. This revision will supersede policy number 1422 on Copyrights and policy number 1423 on Patents, approved by the Board of Visitors on April 10, 1975. This revision will be effective immediately. A complete copy of the revised policy and procedures follows.
Rationale: SCHEV requested that policies on patents and copyrights be updated and made consistent with other universities and with new technologies. The revised policy better defines those intellectual properties that the University has an interest in, provides more incentive for faculty to disclose inventions and pursue copyrights, and covers media involving new technology such as video disks, software, etc.
OLD DOMINION UNIVERSITY
POLICY ON PATENTS AND COPYRIGHTS
APPROVED BY THE BOARD OF VISITORS
June 20, 1991
OFFICE OF THE ASSOCIATE VICE PRESIDENT
FOR RESEARCH AND GRADUATE STUDIES
OLD DOMINION UNIVERSITY PATENT AND COPYRIGHT COMMITTEE
DECEMBER 1990
PREAMBLE
Old Dominion University's support of the research efforts of its employees creates an intellectual environment that fosters the commercial development of new discoveries and creations which may be enhanced by patents and copyrights. As a state-supported institution of higher education, Old Dominion University has the responsibility of ensuring that these discoveries and creations are protected in the best interests of our researchers, the University, and the public, in compliance with the laws of the Commonwealth of Virginia. At the same time, Old Dominion University recognizes the importance of its commitment to the principles of academic freedom and the tradition of free and open discussion of research and scholarly investigation. For the reasons specified in this preamble, the Old Dominion University Patent and Copyright policy was written.
_______________________________________________________________
This policy may be amended, from time to time, upon recommendation to the Chairperson of the University Patent and Copyright Committee, subject to approval by the President of Old Dominion University.
________________________________________________________________
OLD DOMINION UNIVERSITY
POLICY ON PATENTS AND COPYRIGHTS
TABLE OF CONTENTS
Section Page
I. PURPOSES 1
II. DEFINITIONS 1
III. APPLICABILITY 2
IV. OWNERSHIP 2
A. Inventions
B. Original Works of Authorship
V. ADMINISTRATION 4
A. University Patent and Copyright Committee
B. University Designated Research Officer
VI. NOTIFICATION 5
VII. PROTECTION AND COMMERCIALIZATION 5
A. Inventions
B. Original Works of Authorship
VIII. ROYALTY DISTRIBUTION 6
IX. TRANSFER OF INTELLECTUAL PROPERTY 6
X. DISPUTE RESOLUTION AND RIGHT TO APPEAL 7
OLD DOMINION UNIVERSITY
POLICY ON PATENTS AND COPYRIGHTS
I. PURPOSES
The purposes of this policy are to encourage research and scholarship by protecting the interests of creators and the University in inventions and original works of authorship; to define the responsibilities, rights and privileges of Old Dominion University, and those individuals covered under this policy; and to provide basic guidelines for the administration of patents and copyrights in which the University has a proprietary interest in accordance with the policy guidelines developed by the State Council of Higher Education in Virginia (SCHEV) and as required by state law.
II. DEFINITIONS
A. Copyrighted Work - An original work of authorship fixed in a tangible medium of expression, including literary, dramatic, musical materials or works, computer software programs, sound, visual, audio-visual, and television films, disks, tapes, kinescopes, or other recordings or transcripts, published or unpublished, and which property rights are protected by common law and federal copyright law.
B. Creator - Either an inventor in the context of an invention, or an author in the context of a copyrighted work.
C. Disclosure - A report of a development, invention or creation of an original work of authorship.
D. Intellectual Property - An invention or work of authorship developed by anyone covered under this policy.
E. Invention - A potentially patentable machine, article of manufacture, composition of matter, process, or improvement of any of these.
F. Net Royalties - Gross royalties less the costs of direct support of the materials subject to patent or copyright, and less the costs of patent or copyright administration, acquisition, commercialization and management.
G. Patent Management Agent - An organization which specializes in review of inventions, patent administration and commercialization of intellectual property, such as the Virginia Center for Innovative Technology (CIT), or Research Corporation Technologies (RCT).
H. Royalties - Any value received from the sale or other transfer of intellectual property. (NOTE: value includes non-cash as well as cash payments -- for example, stocks, bonds)
I. Sponsored Research - Research performed under the support of, and compensated by, an external sponsoring agency.
J. Significant Use of University Facilities or Equipment - The use of facilities or equipment owned by or under the control of the University of a reasonable value of $1,000 or more.
K. University - Old Dominion University, its Board of Visitors, and any and all subagencies of the University.
L. University Designated Research Officer - The Associate Vice President for Research and Graduate Studies will serve as the University's authorized agent for matters regarding the application of this policy.
M. University Research - Research and allied activities which are directly related to the normally expected or assigned duties and responsibilities of University employees.
N. Work Made for Hire - A creation or original work of author-ship created by a University employee within the scope of his or her employment, or specified by agreement.
III. APPLICABILITY
This policy applies to all University employees and may also apply to any individuals who utilize facilities and equipment owned or otherwise made available by the University.
IV. OWNERSHIP
A. Inventions
An invention developed by a University employee shall be the exclusive property of the inventor unless the development or invention is a product of University or sponsored research, or was developed with the significant use of University facilities or funds, or employee time. Rights to inventions which are subject to the terms of an agreement approved by the University will be governed by the terms of the agreement. Nothing contained in this policy shall be construed as prohibiting the University's acceptance of an agreement which requires a different disposition of patents or patent rights. In the absence of terms in an agreement governing the disposition of patents, or patent rights, this policy shall apply.
Release of Rights to the Inventor - If the University elects not to file a patent application for an invention in which it has a proprietary interest, rights to the invention may be released to the inventor who may file for a patent subject only to restrictions which may be imposed by prior agreement.
B. Original Works of Authorship
As a matter of policy the University does not seek ownership of such original works as lecture notes and outlines, papers, books, articles, computer software, and similar works intended to fulfill the normally expected teaching and research responsibilities of its employees, especially when such works are not expressly made for hire. In the case of a work made for hire the work belongs to the University as the employer of the author, and the University will be considered the author for purposes of copyright. The University will exercise its rights as an employer under the concept of work-for-hire only when the materials subject to copyright represent work performed by an employee under the direction of, or assignment by, the University. Ownership of copyrights concerning works developed in the course of an agreement shall be determined in accordance with the agreement. Nothing contained in this policy shall be construed as prohibiting the University's acceptance of an agreement which requires a different disposition of copyrights in which the University has a proprietary interest.
Videotaping and Related Classroom Technology - When a faculty member has been assigned to teach a specific class, which will be transmitted electronically to another site, on or off campus, a recording is made simultaneously with such transmission and the resulting fixed work shall be considered University property. Faculty whose creative efforts these recordings represent shall have the right to obtain copies of the recording(s) for personal, teaching, or other non-commercial use.
Release of Rights to the Author - If the University does not wish to exploit copyrighted works in which it has a propriet-ary interest, it may convey the copyrights to the original author.
Review for Obsolescence - Materials in which the University has a proprietary interest, but which are the result of the individual initiative of any employee, may be reviewed for obsolescence by the employee after five (5) years. If the employee considers the material to be obsolete, he or she has the right to refer the matter to the University Patent and Copyright Committee Chairperson, with a recommendation for disposal of the material.
V. ADMINISTRATION
A. University Patent and Copyright Committee
The University Patent and Copyright Committee shall be appointed by the President of Old Dominion University. The Committee shall consist of no more than eleven (11) members, a majority of which will consist of full-time faculty members, each from a different University department or school, with representation from all colleges, and one faculty member who shall serve as Committee Chairperson. Members shall be appointed by the President of the University to serve staggered three (3) year terms. The University's Designated Research Officer and the General Counsel shall serve as ex-officio members.
The University Patent and Copyright Committee shall have the following responsibilities:
1. Recommend to the President any amendments to the policy;
2. Review disputes involving university-owned intellectual property and make recommendations to the President concerning their resolutions;
3. Provide guidance and assistance to the University Designated Research Officer in matters involving university-owned patents and copyrights.
4. Perform such other responsibilities as the President of the University may assign.
B. University Designated Research Officer
The University Designated Research Officer shall be the Associate Vice President for Research and Graduate Studies and shall have the following responsibilities:
1. Assure compliance with patent and copyright provisions of University and sponsored research grants and contracts;
2. Establish and distribute procedures for the reporting of intellectual properties in which the University has a proprietary interest;
3. Perform initial reviews of the disclosures submitted to the University to determine the subsequent rights thereto;
4. Submit disclosures of inventions in which the University has a proprietary interest to a designated patent management agent for purposes of review for patentability and commercialization;
5. Function as the liaison between the designated patent management agent and inventors;
6. Insure that required agreements regarding the administration of intellectual property in which the University has a proprietary interest, and consequent rights of all parties concerned, are properly executed;
7. Assist in increasing patent awareness among faculty and staff;
8. Provide annual reports of intellectual property in which the University has a proprietary interest to SCHEV in accordance with state law; and
9. Perform such other responsibilities as required to comply with state law with regard to university intellectual properties and this policy.
VI. NOTIFICATION
Those inventors and authors subject to the provisions of this policy shall report their inventions and original works of authorship in which the University has a proprietary interest to the University Designated Research Officer prior to any public release of the materials.
VII. PROTECTION AND COMMERCIALIZATION
A. Inventions
The University, at its discretion, through the University Designated Research Officer, may submit any disclosure of a new development or invention in which it has a proprietary interest to a patent management agent for a determination of patentability and commercialization. The University may also direct negotiations, through the University Designated Research Officer, with profit, non-profit, or governmental entities, desiring to utilize and/or further develop and market an invention in which the University has a proprietary interest. An invention which is the sole property of the inventor normally will not be accepted by the University for review or administration. The inventor, however, may request that the University Designated Research Officer review his or her invention for patentability, in which case, the inventor must be willing to assign the rights to his or her invention to the university.
B. Original Works of Authorship
The University requires employees to affix a copyright notice on any original works of authorship which they have developed and in which the University has a proprietary interest. The copyright notice should be affixed to the work in the form of a small "c" in a circle, or the word "Copyright," the year of publication, and the name of the University.
VIII. ROYALTY DISTRIBUTION
Where the University has a vested interest in a patent or copyright, the inventor or author and the University will share in any royalties received by or on behalf of the University after the deduction of expenses incurred to administer, protect, or develop the invention or copyright.
Payments received by the University for intellectual property that is not yet protected by patent or copyright shall be distributed in accordance with the royalty calculations in this policy.
The calculation of net royalty shares is
Inventor/Author - 50%
University - 50%
University-Developed Video Courses:
Faculty member - 25% of net proceeds
Department - 25% of net proceeds
College - 25% of net proceeds
Production Agency - 25% of net proceeds
IX. TRANSFER OF INTELLECTUAL PROPERTY
Except when the Governor's prior written approval is required, the University's governing board may transfer ownership of any intellectual property in which it claims an interest.
The Governor's prior written approval is required for transfers of title to patents and copyrights that were:
A. developed wholly or significantly through the use of State general funds, by an employee of the University acting within the scope of his assigned duties; or
B. developed wholly or significantly through the use of State general funds, and are to be transferred to an entity other than the following:
-- The Innovative Technology Authority; or
-- an entity whose purpose is to manage intellectual proper-ties on behalf of nonprofit institutions; or
-- an entity whose purpose is to benefit the transferring institution.
When prior written approval is required, the University should send a description of the intellectual property and the proposed transaction to the State Council of Higher Education for Virginia. Within thirty (30) days, the Council will recommend action to the Governor, including any conditions the Council thinks should be attached to the proposed transfer. The Governor also may attach conditions to the transfer.
It should be noted that the Governor's approval is not required for the granting of a license to use an intellectual property, but only when the actual title is to be transferred.
X. DISPUTE RESOLUTION AND RIGHT TO APPEAL
Individuals covered by this policy shall have the right to appeal the application of this policy regarding ownership, equity, classification, sharing of royalties, disposition, management, or exploitation of any patent or copyright, or any procedure relating thereto, to the University Patent and Copyright Committee. A written request for appeal must be made to the Chairperson of the University Patent and Copyright Committee and a copy of the appeal forwarded to the University Designated Research Officer. The request must contain a statement of the specific nature of the appeal, the grounds upon which the appeal is based, and a summary of the facts supporting the applicant's position, and any material the applicant believes is relevant.
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EDITORIAL REVISIONS TO BOARD OF VISITORS POLICIES
AND PROCEDURES WHEN THERE ARE TITLE CHANGES
AND CHANGES IN OFFICE NAMES
RESOLVED, that the Board of Visitors approves editorial revisions to Board of Visitors policies and procedures when there are title changes and changes in office names. The Office of the Provost and Vice President for Academic Affairs and the Office of the General Counsel have authority to make these kinds of revisions to Board policies without presenting individual policies to the Board of Visitors for approval.
Rationale: There are times when the title of University administrators and the names of University offices changes. Recent examples include changing the title of the Vice President for Academic Affairs to Provost and Vice President for Academic Affairs, and changing the name of the Office of Affirmative Action/ Equal Employment Opportunity to the Office of Equal Opportunity/ Affirmative Action. These titles and office names may appear many times in Board policies and procedures. Allowing these editorial changes to be made without presenting individual policies to the Board each time a change is made keeps the information in the policies and procedures current, and allows the Board to spend its time on more substantive issues.
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REVISION TO THE BOARD OF VISITORS POLICY AND PROCEDURES
ON GUIDELINES FOR PROFESSIONAL LIBRARIANS
RESOLVED, that upon the recommendation of the Academic Affairs Committee, the Board of Visitors approves the revision to the Policy and Procedures on Guidelines for Professional Librarians, approved by the Board of Visitors on June 14, 1979. This revision will be effective immediately. The revised policy and procedures follow.
Rationale: Editorial changes were made to bring the Guidelines in line with current University policies and practice. While the revised Guidelines are more concise and rigorous, there are no major changes.
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GUIDELINES FOR APPOINTMENT AND PROMOTION OF LIBRARIANS
I. Appointment and Promotion in Rank
All appointments to and promotions in rank are based upon the evaluation of the librarian's professional performance and the established requirements for each rank. The library rank structure is equivalent to the teaching/research faculty rank structure.
The following ranks are established for librarians at the Old Dominion University Library:
A. Librarian IV. Appointment or promotion to this rank is the highest honor that the University can bestow upon academic librarians. These are librarians who have made outstanding contributions to the University and to their profession. They shall have demonstrated excellence in professional performance, continued academic study, and additional professional service. Although few will excel equally in all three areas, those appointed or promoted to the rank of Librarian IV shall have made demonstrable contributions in each area. A candidate with a doctorate and a minimum of ten years of professional library experience may be appointed or promoted to this rank. As an alternative, a candidate with the master's degree in librarianship, a second master's degree, and six years as a Librarian III or an equivalent rank may also be appointed or promoted to Librarian IV in cases of unusual merit.
For initial appointment to the position of University Librarian, the candidate should meet the requirements for Librarian IV. In the event of an opening in that position, the librarians shall have input toward the selection of the new University Librarian and shall meet with all final candidates.
B. Librarian III. Appointment or promotion to the rank of Librarian III is based upon established excellence of professional performance, continued academic study, and professional service, with pre-eminence and/or high quality contributions in one or more of these areas. Degree requirements for this rank include the master's in librarianship and either a second master's degree or thirty credit hours approved by the University. The candidate is considered for promotion during the fifth year in rank as a Librarian II or may be appointed to this rank after nine years of professional library experience. Exceptions should be made only in cases of unusual merit.
C. Librarian II. Appointment or promotion to the rank of Librarian II requires a master's degree in librarianship, a minimum of fifteen credit hours approved by the University, and three years of professional library experience. A candidate with a master's degree in librarianship and five years of professional library experience is also considered. Evidence of promise in professional performance, continued academic study, and additional professional service are also required.
D. Librarian I. Appointment to the rank of Librarian I requires a master's degree in librarianship from a library school accredited by the American Library Association. Evidence of promise in professional performance is also required.
To be considered for promotion in rank, the librarian must make written application to the Library Promotion Committee. The librarian will follow the application procedures and calendar as given in the Administrative Faculty Handbook. The Library Promotion Committee is responsible for initial consideration of all applications for promotions in rank, appointments to rank for newly hired librarians, and also requests for extended contracts. The committee consists of five members elected by the Library faculty and chosen from those librarians with rank of Librarian II or above with one or more years of experience in the Library. The committee reviews the application and documentation and forwards its recommendation to the University Librarian. The University Librarian forwards his or her recommendation and that of the Library Promotion Committee to the Provost and Vice President for Academic Affairs ("the Provost"). On the basis of all the evaluations and recommendations, the Provost makes a decision concerning promotion for the coming year. If the Provost decides against promotion, the librarian may request a review by the President. The decision of the President is final.
II. Evaluative Criteria for Promotion
An annual review of the performance of each librarian of the Old Dominion University Library staff will be conducted in order that he or she may receive full credit and reward for his or her contribution to the Library and to the University. The criteria on which this evaluation will be based are as follows:
A. Professional Performance. The basic quality which must be evident for promotion in academic rank is the ability to perform at a high professional level in areas which contribute to the educational and research mission of the University such as reference service, collection development, management, bibliographic organization and control. Each librarian should have the maximum possible latitude in fulfilling these responsibilities.
Demonstration of high standards of professionalism should include:
1. Demonstrated in-depth knowledge of job.
2. Effectiveness in providing information to the university community and in the development and use of library resources.
3. Performance characteristics such as innovativeness and creativity, adaptability and acceptance of responsibility.
4. Demonstrated ability as an administrator, if applic-able to the librarian's position description.
Additional evidence for promotion in rank may include:
B. Continued Academic Study. This category includes a formal, practical effort to broaden one's academic base, to acquire an additional graduate degree, or to pursue a course of study related to professional growth.
C. Additional Professional Service. This category includes activities, beyond those of required professional performance and continued academic study, in which the librarian exercises professional expertise in the service of the Library, the University, the profession, or the community.
The following activities will be among those considered in evaluation of additional professional service:
1. Teaching
2. Organization of workshops, institutes or similar meetings.
3. Public appearances, such as presenting book reviews or addresses.
4. Contributions to the advancement of the profession such as active participation in professional and learned societies as a member, as an officer, as a committee member, or as a committee chairperson.
5. Activities related to inquiry and research, such as writing, editing, abstracting or reading for a professional journal, publishing in scholarly journals, presenting papers, reviewing books and other literature, developing grant proposals, serving as a member of a team of experts, review committee or similar body, developing or applying computer programs, etc.
6. Preparation of library in-house publications such as manuals, guides, bibliographies, newsletters, etc.
7. Active and effective service to the Library, to the University, to University-related agencies or other community agencies.
The application and interpretation of all guidelines used in the evaluation of the librarians should be consistent with the principles of academic freedom as stated in the 1940 "Statement of Principles of Academic Freedom and Tenure."
The basic responsibility for the evaluation of the librarian's performance rests on the University Librarian, Assistant University Librarian, and/or the department head.
Evaluation will be based on the aforementioned criteria with evidence supplied by each librarian. Additional evidence may be supplied by request of the Library Promotion Committee. The evaluation process will conform with the Faculty Administrator Performance Appraisal Bottom margin changed to 5Program as stated in the latest edition of the Faculty Handbook.
III. Salary Increments
Annual salary increments for librarians are based on the "Board of Visitors Policies and Procedures on the Compensation and Personnel Administration Plan for Administrative and Professional Faculty" in the latest edition of the Faculty Handbook. Initial recommendations for salary increments are made by the University Librarian, who determines the salary increments from information supplied by the Librarian's supervisor. The salary increments for librarians are within the total salary budget assigned to the Library by the Provost. After being notified by the University Librarian of the salary increment, any librarian may request that the salary decision be reviewed by the Provost. The decision of the Provost is final.
IV. Grievance Policy
Grievance policy and procedures for librarians follow the "Grievance Policy for Faculty Administrators" as found in the latest edition of the Faculty Handbook.
V. Renewal and Non-Renewal of Appointments
Two types of appointments are normally awarded to librarians: (1) annual appointment, and (2) extended appointment.
A. Annual Appointment. The University Librarian recommends to the President or his or her designee all librarian appointments, either initial appointment or renewal. For renewal, the University Librarian writes each individual a letter in early spring indicating intent to recommend same. Prior to the beginning date of employment or normally during the month of June for renewal appointment, each individual is sent a "Notice of Appointment."
B. Extended Appointment. The main purpose of the extended appointment is to provide and protect academic freedom and job security for librarians. The extended appointment is a pledge by the University of continuing employment to a librarian for a period of three years. The extended appointment is not a pledge of a specific administrative position or job assignment. Annual salary for each year of the extended appointment shall be in accordance with Section III, Salary Increments. Changes in rank or position shall not affect the extended appointment.
The terms of the extended appointment are as follows:
1. Librarians at the Librarian I rank are not eligible for extended appointment.
2. Librarians at the Librarian II or III ranks are eligible for extended appointment after five full years of service in the Library.
3. Librarians at the Librarian IV rank are eligible for extended appointment after two full years of service to the Librarian.
The Library Promotion Committee considers the applications for extended appointments using the same criteria as stated in Section II, Evaluative Criteria for Promotion. The committee will recommend to the University Librarian that the librarian be considered for an extended appointment or that the librarian remain on an annual appointment basis.
C. Resignation and Release from Appointment. The obligation to give due notice of termination of employment is reciprocal. A librarian, as part of his or her responsibility to the University and the profession, should make every effort to give the library administration adequate time to find a replacement if he or she desires to leave Old Dominion University. Release from a Notice of Appointment will be granted by the University only in exceptional cases, normally involving circumstances beyond the individual's control. In the case of a librarian who has signed a reappointment notice, release from appointment to take another position will be considered if (1) the offer of or the invitation to apply for another position did not come as a result of any solicitation or encouragement by the librarian, or (2) the position in question represents an opportunity for significant professional advancement.
When a librarian is unable to complete the term of service specified in the "Notice of Appointment," he or she must request release from the terms of that appointment. To request a release from appointment, the librarian should submit a letter to the University Librarian for his or her review and approval. The letter should state the reason for the release, the release date and the last actual working day, if remaining annual leave must be utilized. A minimum of 30 days' notice, in addition to accrued leave, is expected.
Release from appointment is recommended by the University Librarian and is subject to the approval of the Provost or his or her designee.
A librarian may voluntarily resign from his or her appoint-ment, by June 30th. A minimum of 30 days' notice, in addition to any accrued leave days, is expected. The letter of resignation, including the reason for and the effective date of resignation, should be sent to the University Librarian.
D. Non-Renewal of Appointment. The University Librarian may recommend the non-renewal of appointment for the librarian whose evaluated performance is below acceptable professional standards. Said recommendation is made by the University Librarian to the Provost or his or her designee in accordance with the following timetable established by the University and published in the latest edition of the Faculty Handbook:
1. At least ninety (90) days for librarians in their first twenty-four months of service.
2. At least one hundred and eighty (180) days for librarians with more than twenty-four months of service.
E. Termination with Cause. The procedures for termination with cause for librarians follow the procedures for "Notice of Termination of Administrative Faculty Members" holding rank without departmental designation as found in the latest edition of the Faculty Handbook.
Mr. Carter reported that the Committee recessed and reconvened in executive session to discuss personnel matters, specifically the appeal case of one faculty member for tenure. Once the Committee reconvened into open session, it was reported that action was postponed on the tenure appeal until a later date. The Committee also requested that the President and Provost be prepared to discuss with the Academic Affairs Committee current policies and procedures related to the evaluation of tenured faculty at the next meeting.
ADMINISTRATION AND FINANCE COMMITTEE
The Rector asked Mr. Hall to give the report of the Adminis-tra-tion and Finance Committee. Mr. Hall reported that the Committee had four items for the Board's consideration, the first of which pertains to the University's operating budget for 1991-92. The budget will increase from $117.3 million to $121.5 million for 1991-92. Budget increases are driven primarily by funding to support the Commonwealth Center in Coastal Physical Oceanography, increased support for student financial aid, and debt service for auxiliary construction projects such as the Athletic Administration Building, Webb Center addition, and a new parking deck. When viewed across the 1990-92 biennium, there has been a significant redistribution of resources away from the administrative function and towards instructional and research activities. Revenues to support these increases are from increased tuition and fee authority, and in the case of the Commonwealth Center and student financial aid, new general fund appropriations.
The following resolution was brought forth as a recommendation from the Committee and was unanimously approved:
RESOLUTION APPROVING 1991-92 OPERATING PLAN
RESOLVED, that upon the recommendation of the President and the Administration and Finance Committee, the Board of Visitors approves the proposed expenditure plan as displayed below and as contained in Report 3 of the University's 1991-92 Operating Budget and Plan.
REPORT 3
UNIVERSITY EXPENDITURE SUMMARY
(in thousands)
| Expenditure Categories | Budgeted
1989-90 | Actual
1989-90 | Budgeted
1990-91 | Estimated
1990-91 | Proposed
1991-92 |
| Expenditures and Transfers |  | | | | |
| Educational Programs | | | | | |
| Instruction | $48,284 | $48,010 | $51,146 | $51,033 | $51,459 |
| Research & Sponsored Prog. | 1,656 | 1,653 | 1,489 | 1,489 | 2,172 |
| Public Service | 402 | 394 | 372 | 355 | 448 |
| Academic Support | 9,649 | 9.573 | 9,443 | 9,376 | 9,500 |
| Student Services | 6.099 | 6,086 | 5,973 | 5,922 | 5,803 |
| Institutional Support | 13,393 | 13,296 | 12,569 | 12,510 | 12,656 |
| Operations & Maintenance of Plant | 7,643 | 7,528 | 7,189 | 7,189 | 6,799 |
| Scholarships & Fellowships | 6,617 | 6,615 | 7,187 | 7,187 | 9,073 |
| Transfers | | | | | |
| Mandatory Transfers | 1 | 1 | 0 | 0 | 0 |
| Non-Mandatory Transfers | (804) | (804) | 432 | 432 | (1,299) |
| Total Educational Programs | $92,940 | $92,350 | $95,800 | $95,493 | $96.611 |
| | | | | |
| Auxiliary Enterprises | | | | | |
| Expenditures | 16,018 | 14,497 | 17,105 | 16,219 | 16,989 |
| Mandatory Transfers | 2,702 | 2,691 | 3,712 | 3,717 | 4,284 |
| Non-Mandatory Transfers | 3,803 | 3,730 | 1,831 | 1,831 | 3,665 |
| Total Auxiliary Enterprises | $22,523 | $20,918 | $22,648 | $21,767 | $24,938 |
| Total Expenditures & Transfers | $115,463 | $113,268 | $118,448 | $117,260 | $121,549 |
| | | | | |
| Summary of University Revenues, Expenditures and Transfers | | | | | |
| Revenues | $114,312 | $112,802 | $118,418 | $117,534 | $120,771 |
| Expenditures and Transfers | 115,463 | 113,268 | 118,448 | 117,260 | 121,549 |
| Contributions to/(Use of) Fund Balance | ($1,151) | ($466) | ($30) | $274 | ($778) |
Mr. Hall indicated that the second item for the Board's consideration deals with the financing of the properties which the University had purchased at a cost of approximately $1.8 million on the south side of 43rd Street. Initially, it was proposed that 9D bonds be sold to purchase the property, to be retired from excess auxiliary enterprise revenue. An analysis of the long-term financial implications of this purchase supports the outright purchase rather than using a revenue bond.
The following resolution was brought forth as a recommendation from the Committee and was unanimously approved:
RESOLUTION TO RESCIND RESOLUTION TO
FINANCE 43RD STREET PROPERTY ACQUISITIONS
RESOLVED, that upon the recommendation of the Administration and Finance Committee, the Board of Visitors rescinds the Resolu-tion of June 20, 1990 to finance the purchase of land on 43rd Street by selling 9D bonds serviced by excess bookstore revenues. The property will be purchased using available auxiliary fund balances.
Background: In June 1990, the Board approved a resolution author-izing the University to use excess bookstore revenues to pay debt service on 9D bonds which were to have been sold to purchase property on the south side of 43rd Street. The cost of the property was approximately $1.9 million. In working with bond counsel and potential underwriters of the bond, it was determined that the interest and other costs associated with this transaction are quite costly. It is proposed that the University use fund balances to pay cash for the property and not incur the long term debt inherent in the bonding approach.
Mr. Hall indicated that the third item for the Board's consideration pertains to the University's efforts to refund football fees to students. For the past eighteen months, the University has been involved in processing requests for refunds. Every effort has been made to find students who paid the fees and to give them an opportunity to have it refunded. To date, 24,787 refunds or donations have been processed at a cost of $1.2 million.
The following resolution was brought forth as a recommendation from the Committee and was unanimously approved:
RESOLUTION TO TERMINATE FOOTBALL REFUNDS
WHEREAS, at its November 1989 meeting, the Board of Visitors decided to refund to students football fees paid from Fall of 1986 to Summer of 1989; and
WHEREAS, at its November 1989 meeting, no time limit was set for receiving claims for refunds; and
WHEREAS, every effort was made to properly inform students that the refund effort was being made; and
WHEREAS, due diligence has been expended to identify, locate and refund the football fees to students.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Visitors has deemed that the refund process will be complete and that no further applications for refunds of football fees will be accepted after July 31, 1991.
Mr. Hall reported that the final action for the Board's consideration pertains to the spending rule for the Commonwealth Professorship Endowment. This endowment is matched by state funds to provide salary supplements for eminent scholars. Spendable earnings of $82,100 for the current fiscal year are $17,217 short of matching available state funds. Failure to match the state funds would leave a $34,434 deficit and would likely cause a reduction in future state matching funds.
The following resolution was brought forth as a recommendation from the Committee and was unanimously approved:
RESOLUTION TO APPROVE AN EXCEPTION TO THE SPENDING
RULE FOR THE COMMONWEALTH PROFESSORSHIP ENDOWMENT
RESOLVED, that upon the recommendation of the Administration and Finance Committee, the Board of Visitors approves an exception to the spending rule for the Commonwealth Professorship Endowment to permit an additional $17,217 in earnings to be spent for 1991-92 only. This action will maximize the University's ability to receive matching general funds from the Commonwealth Eminent Scholars Program for 1991-92.
Background: The Commonwealth Professorship Endowment is a University managed fund which supports salary supplements for eminent professors. These funds are matched by State general funds under the Commonwealth Eminent Scholars program. The Board-adopted spending rule for this endowment provides $82,100 in spendable income for 1991-92 to match a like amount of State general funds. A one-year exception to the spending rule to make an additional $17,217 available from the endowment will maximize the University's allocation of State matching funds. This exception will have a negligible impact on future year earnings and State matches.
Mr. Hall reported that the Committee received a report on the closing of the 1990-91 fiscal year. It appears that the closing is moving slowly and that any unexpended balances will be returned to the University in 1991-92 under the management standards policy wherein institutions which meet the management standards may carry over up to 2 percent of their E&G budget.
The Committee received a report on the sale of 9C revenue bonds to support the addition to Webb Center. The bonds sold at 6.47 percent which will lower the cost of debt service by approximately $150,000 per year and will offset future student fee increases. The contract for construction should be awarded shortly and building will begin soon thereafter.
The Committee also reviewed its activities for 1990-91. Following a review of the standing reports which were included with the agenda, the Administration and Finance Committee recessed and reconvened in executive session for the purpose of discussing legal matters within the jurisdiction of the Board. Following the executive session, the Committee reconvened in open session and approved the Five-year Internal Audit Plan.
STUDENT AFFAIRS COMMITTEE
Mr. Dragas called on Mrs. Kilgore for the report of the Student Affairs Committee. Mrs. Kilgore reported that Dana Burnett briefed the Committee on four areas of interest in Student Services. This year Old Dominion University enrolled almost 600 international students from nearly 70 countries, with the largest number coming from the Republic of China. This represents a slight reduction as compared with last year due to the Gulf war and the world economy, but a three-fold increase over the past ten years. For the 1990-91 fiscal year, $27 million in financial aid funds were disbursed to students. More than 50% of this amount was in the form of student loans. Transfer students will be receiving more attention in the future due to the fall opening of the Transfer Student Center. This past year President Koch visited 35 high schools, taught class for 27,034 students and briefed 19,076 faculty about university developments.
Dr. David Hager described the pilot NCAA certification program. This is an intercollegiate athletic program self-study which at a later date may lead to an accreditation of the athletic program by the NCAA.
The Committee heard about and saw a videotaped summary of the athletic year in review. The Committee also toured the new African-American Cultural Center. This center will promote African-American programs and activities, both for African-American students as well as the rest of the university community. The Committee met the staff and some of the African-American student leaders who are actively engaged in the Center's programs.
At the conclusion of her report, Mrs. Kilgore thanked the members of the Board for their help during the years. She commented that she is leaving the Board at a very exciting time, and that she has great confidence in the Board and in President Koch.
UNIVERSITY RELATIONS COMMITTEE
The Rector called on Mr. Barry for the report of the University Relations Committee. Mr. Barry indicated that the Committee had one resolution for the Board's consideration.
The following resolution was brought forth as a recommendation from the Committee and was unanimously approved:
RESOLUTION TO REVISE BOARD POLICY #1820,
"THE UNIVERSITY MEDAL"
RESOLVED, that upon the recommendation of the President and the University Relations Committee, the Board of Visitors approves revisions to Board policy #1820, "The University Medal," approved February 10, 1977. The revised policy, as follows, is effective immediately.
NUMBER: 1820
TITLE: The University Medal
APPROVED: February 10, 1977; Revised June 20, 1991
The university medal shall be a smaller version of the medallion of the presidential office to recognize distinguished friends of the university.
The university medal will be awarded only to individuals who, by their activities, have made a substantial contribution to the university or to society. Current employees of the university will not be eligible to receive the medal.
Nominations for recipients may come from diverse sources and must be presented in writing to the President. The President will select the recipient(s) after consultation with the Rector of the Board of Visitors.
Mr. Barry reported that the Committee heard a presentation from Debbie Bryne from the Athletic Public Relations/Development Office on the fundraising activities in support of athletics. The Committee also received a report on the status of the search for the Associate Vice President for University Relations/Executive Director of Development.
Bill Eisenbeiss updated the Committee on the progress of the Annual Fund campaign. He reported that the fund has now reached approximately 70% of its goal of $1.2 million.
Kay Kemper provided an interesting review of fundrais-ing results at other institutions of higher education in the State which showed how Old Dominion University compared with other institutions in terms of the amount of money collected each year, the endowment, and the percent of participation by alumni in fundraising efforts. The results show that Old Dominion University is developing well as a young institution and has quite a bit of potential remaining in its fundraising area.
The Committee also heard a brief report on the progress of the Alumni Association's strategic planning efforts.
CALL FOR NEW BUSINESS
Mr. Dragas called on Mr. Price who commented that he has seen the University's alumni achieve great-ness over the last eight years, and some of those alumni are now serving on the Board. Although it is good that the percentage of alumni serving on the Board has increased, it is also good to maintain diversity on the Board, just as the University has tried to reach diversity among its students.
The Rector called on President Koch who introduced Ted Atkinson, the newly elected Student Body President. Mr. Atkinson commented that he was looking forward to working with the Board during the coming year.
EXECUTIVE SESSION
The Rector recognized Mrs. Williams who made the following motion: "Mr. Rector, I move that this meeting be recessed and that we reconvene in executive session for the purpose of discuss-ing a personnel matter, specifically the evaluation of the president, as permitted by Subsection (A), Paragraph (1) of § 2.1-344 of the Code of Virginia.
RECONVENE IN OPEN SESSION AND FOIA CERTIFICATION
At the conclusion of executive session, the meeting reconvened in open session and the Rector asked if there were any members who, in their judgment, felt that they could not certify that (1) only public business matters lawfully exempted from the open meeting requirements under the Freedom of Information Act, were discussed and (2) that only such public business matters as were identified in the motion by which the executive session was convened were heard, discussed or considered? If so, he asked such board member(s) to state specifically what he/she felt the departure was. Hearing no dissent, the Rector asked for certification by a vote of Aye. Board members in favor 13; board members opposed 0. The vote on certification passed.
With no further business to be discussed, the meeting was adjourned.
| Contact Info: | Donna Meeks - dmeeks@odu.edu | Copyright Info: | Copyright(c) 1998
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