The Executive Committee of the Board of Visitors met on Wednesday, October 18, 1989, at 2:00 p.m., in the Board Room of the New Administration Building. The following members of the Committee were in attendance:
Richard F. Barry III, Rector
George Dragas, Jr.
James K. Hall
Ann H. Kilgore
Arnold H. Leon
Brenda T. Williams
Also present from the Board of Visitors were:Gene R. Carter, Sr.
Jackson K. Parker
H. B. Price III
Absent from the Committee were:Arnold B. McKinnon
Joyce Strelitz
Also present at the invitation of the Committee were:William B. Spong, Jr., President
Elizabeth J. Berry
Nina W. Brown
Dana D. Burnett
Elizabeth M. Clarke-Heltz
Stephen P. Daniel
David R. Hager
George R. Healy
E. Wayne Higgins
Ruth C. Jones
Patrick B. Kelly
Kay A. Kemper
Donna W. Meeks
David T. Shufflebarger
Richard A. Staneski
Douglas D. Tudor
Phil Walzer
APPROVAL OF MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF AUGUST 21, 1989
The Rector called the meeting to order and asked for approval of the minutes of the Executive Committee meeting of August 21, 1989. Upon a motion duly made and seconded, the minutes were approved as distributed.
PRESIDENT'S REPORT
SCHEV Recommendations - The President provided a brief review of the recommendations made by the State Council of Higher Education for the Governor's budget and their related priorities. Capital recommendations include equipment for the Fine Arts Building, maintenance reserve, the library addition, and the oceanography building.
Statewide initiatives include faculty salary increases, extension of the equipment trust fund, and continuation of student assessment.
University initiatives include additional faculty posi-tions, libr-ary materials, unavoidable costs (utilities, insurance, etc.), the telecommunications/engineering technology program, equipment maintenance, non-personnel services, expansion of the Virginia Beach Graduate Center, hazardous waste management, and a iber optics communication system.
President Spong commented that Old Dominion University fared well this year compared to previous years. He added that items which received a priority of 1 or 2 are likely to be funded.
Strategic Planning - President Spong suggested that the Board hold a half-day retreat in early spring to discuss academic strategic planning. He suggested that the Board meet at the Wakefield 4-H Center during the "down time" of the General Assembly between February 21 and March 7. He will ask Donna Meeks to work on scheduling a date for the retreat.
ADMISSIONS REPORT
Dr. Dana Burnett reviewed the current enrollment at Old Dominion University and compared enrollment trends over the last five years. He commented that the statewide and nationwide trend is for less undergraduates, more graduates, less freshmen and more transfers, and provided the following explanations for the change in mix of the student body: less high school graduates who will be applying to college, a conscious decision to admit less provisional students, and the decline yields (percent of students admitted who actually enroll).
BUDGET REPORT ON ADMISSIONS
Mr. Richard Staneski commented that, while Dr. Burnett discussed the actual number of students enrolled, or headcount, the FTEs (or number of credit hours generated by those students) determine the University's financial situation. Based on the fall data, revenue-generating credit hours will be up by .5 percent. The University will thus exceed its revenue projections on which the budget was based by a modest amount.
EXECUTIVE SESSION
The Rector recognized Mrs. Williams who made the following motion: "Mr. Rector, I move that this meeting be recessed and that we reconvene in Executive Session for the purpose of discussing personnel matters, specifically to discuss the presidential search, as permitted by Subsection (A), Paragraph (1) of Section 2.1-344 of the Code of Virginia." The motion was seconded and unanimously approved.
RECONVENE IN OPEN SESSION AND FOIA CERTIFICATION
At the conclusion of Executive Session, a motion was made, seconded and unanimously approved to reconvene in open session. The Rector asked if there were any members who, in their judgment, felt that they could not certify that (1) only public business matters lawfully exempted from the open meeting requirements under the Freedom of Information Act, were discussed and (2) that only such public business matters as were identified in the motion by which the executive session was convened were heard, discussed or considered? If so, he asked such board members to state specifically what he/she felt the departure was. Hearing no dissent, the Rector asked for certification by a vote of Aye. Board members in favor (9); Board members opposed (0). The vote on certification passed.
REPORT FROM THE SEARCH COMMITTEE
The Rector called on Mr. Dragas, Chairman of the Presidential Search Committee, to give its report. Mr. Dragas summarized the search process as follows:
(1) search committee appointed (5 board members, 1 faculty, student and alumni representa-tive).
(2) institutional review (to assess the state of the University and to attract candidates).
(3) public hearing.
(4) position advertised (Washington Post, New York Times, The Chronicle, and Black Issues in Higher Education) and announcement letters sent to higher education community nationwide.
(5) 200 nominations narrowed down to 40 candidates, then 22, then 8.
(6) search committee interviewed the 8 candidates in Washington, D.C.
(7) three candidates' names forwarded to the Board of Visitors.
(8) appointment of the advisory committee by their colleagues (6 faculty representa-tives, 1 alumni, and 1 student).
(9) advisory committee interviewed the 3 finalists.
(10) Board of Visitors interviewed the 3 finalists.
(11) Dr. Koch chosen unanimously by the Board of Visitors.
(12) Board of Visitors asked the Rector and Vice Rector to negotiate with Dr. Koch.
Mr. Dragas commented that the overwhelming choice of the advisory committee was Dr. Koch. Candidates were rated on thirteen areas including leadership, knowledge of higher education, administrative experience, management of others, and writing style. Mr. Dragas then read some of the positive comments Dr. Koch received from those who interviewed him.
The board members felt that Dr. Koch has been tested as a president, he inspires confidence, has a remarkable sensitivity to others, will not offend those with whom he disagrees, is confident, is a teacher and a scholar, and is dedicated to higher education.
The Rector then asked Mrs. Williams to read the following resolutions which were moved, seconded, and passed unanimously:
RESOLUTION OF APPRECIATION
Presidential Search Committee
WHEREAS, the Presidential Search Committee, chaired by Vice Rector Dragas, has discharged its duties in an exemplary fashion; and
WHEREAS, the work of the Committee would not have been successful without the dedicated efforts of all of its members; and
WHEREAS, the Board of Visitors, by this resolution, desires to express its appreciation for the contribution of the Committee members who are not on the Board of Visitors; therefore
BE IT RESOLVED, that Albert D. Kirwan, Jr., Regula A. Meier, Catherine Marone and J. Frank Sellew are hereby recognized with gratitude, for their devoted and conscientious service to Old Dominion University in the selection and recommendation of final candidates for the position of President of the University; and
BE IT FURTHER RESOLVED, that the Presidential Search Committee be dissolved and discharged with the thanks and appreciation of the Board of Visitors for a job well done.
RESOLUTION OF APPRECIATION
University Presidential Candidate Screening Committee
WHEREAS, the University Presidential Candidate Screening Committee provided an invaluable service to the Presidential Search Committee, Board of Visitors and the University, through the wise counsel and advice of its members, with respect to candidate evaluation for the Office of President of the University; and
WHEREAS, the Board of Visitors, by this resolution, desires to express its appreciation for the contribution of the faculty representatives of the Screening Committee; therefore,
BE IT RESOLVED, that Professors Janet M. Bing, Gilbert R. Yochum, Ulysses V. Spiva, Roland R. Mielke, Michele M. Darby and Allen K. Clark are hereby recognized for their advice, wise counsel and efforts in screening candidates, leading to the selection of the President of the University.
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RESOLUTION OF APPRECIATION
University Presidential Candidate Screening Committee
WHEREAS, the University Presidential Candidate Screening Committee provided an invaluable service to the Presidential Search Committee, Board of Visitors and the University, through the wise counsel and advice of its members, with respect to candidate evaluation for the Office of President of the University; and
WHEREAS, the Board of Visitors, by this resolution, desires to express its appreciation for the contribution of the Student Body representative of the Screening Committee; therefore,
BE IT RESOLVED, that Michael Devlin is hereby recognized for his advice, wise counsel and efforts in screening candidates, leading to the selection of the President of the University.
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RESOLUTION OF APPRECIATION
University Presidential Candidate Screening Committee
WHEREAS, the University Presidential Candidate Screening Committee provided an invaluable service to the Presidential Search Committee, Board of Visitors and the University, through the wise counsel and advice of its members, with respect to candidate evaluation for the Office of President of the University; and
WHEREAS, the Board of Visitors, by this resolution, desires to express its appreciation for the contribution of the Alumni representative of the Screening Committee; therefore,
BE IT RESOLVED, that Robert L. Fodrey is hereby recognized for his advice, wise counsel and efforts in screening candidates, leading to the selection of the President of the University.
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RESOLUTION OF APPRECIATION
Elizabeth J. Berry
WHEREAS, Elizabeth J. Berry has faithfully served as Secretary to the Presidential Search Committee; and
WHEREAS, the demands made upon Elizabeth J. Berry, in her role as Secretary to the aforesaid Committee, were at times great and demanding; and
WHEREAS, the Board of Visitors, by this resolution, desires to express its appreciation for the contribution of Elizabeth J. Berry in this most significant activity; therefore
BE IT RESOLVED, that Elizabeth J. Berry is hereby recognized for her significant contribution to the Presidential Search Process, with the thanks and appreciation of the Board of Visitors.
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RESOLUTION APPOINTING PRESIDENT
OF OLD DOMINION UNIVERSITY
WHEREAS, the Presidential Search Committee, chaired by Vice Rector Dragas, has diligently performed its duties in an exemplary fashion; and
WHEREAS, the Board of Visitors has had an opportunity to participate with the Search Committee in identifying a qualified candidate for the office of President of the University; and
WHEREAS, James V. Koch, currently President of the University of Montana, who is known nationally as a person of high academic and administrative achievement in higher education, has indicated that he will accept the appointment of President of Old Dominion University, if so elected; and
WHEREAS, the Board unanimously agrees that James V. Koch possesses the requisite credentials, experience, leadership ability and national prominence to successfully lead the University as its next President; therefore,
BE IT RESOLVED, that James V. Koch be elected President of Old Dominion University, commencing on July 1, 1990; and
BE IT FURTHER RESOLVED, that James V. Koch, upon assuming the office of the President, also be granted tenure as Professor of Economics in the College of Business and Public Administration; and
BE IT FURTHER RESOLVED, that James V. Koch, as President of the University, be compensated at a level consistent with the State Appropriations Act, and such additional supplement as shall be approved by the Governor of Virginia.
Mr. Barry thanked the members of the Board of Visitors who also served on the Search Committee - Mr. Dragas, Mr. Hall, Mr. Howell, Mr. Washington and Mrs. Williams.
Mr. Barry also made the following comment: "The Board of Visitors wishes to stress publicly the confidence it has in the stewardship of Bill Spong. Bill Spong is doing a first-rate job as our interim president and has had a very positive impact in a short period of time. The Board of Visitors is grateful to the university community for the support and cooperation it has given to Bill Spong and his deputy, George Healy. They have the University moving steadily in the right direction. Bill Spong will turn over the helm next summer with the University in much better shape than when he arrived. We will continue to look to him for leadership until the end of his term on June 30."
CALL FOR NEW BUSINESS AND ADJOURNMENT
The Rector asked if there was any new business to come before the Board. Hearing none, the meeting was adjourned.
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