The Executive Committee of the Board of Visitors met on Monday, August 21, 1989, at 2:00 p.m., in the Board Room of the New Administration Building. The following members of the Committee were in attendance:
Richard F. Barry III, Rector
George Dragas, Jr.
Ann H. Kilgore
Arnold H. Leon
Arnold B. McKinnon
Joyce Strelitz
Brenda T. Williams
Also present from the Board of Visitors were:Gene R. Carter, Sr.
J. William Howell
Beverley R. Lawler
Jackson K. Parker
J. Michael Pitchford
Robert E. Washington
William C. Wiley
Absent from the Committee was:James K. Hall
Also present at the invitation of the Committee were:William B. Spong, Jr., President
Ann B. Bohannon
Nina W. Brown
Dana D. Burnett
Elizabeth M. Clarke-Heltz
Stephen P. Daniel
George R. Healy
Myron S. Henry
E. Wayne Higgins
Ruth C. Jones
Patrick B. Kelly
Kay A. Kemper
David T. Shufflebarger
Richard A. Staneski
Phil Walzer
APPROVAL OF MINUTES OF THE EXECUTIVE COMMITTEE MEETINGS OF FEBRUARY 16, 1989, AND MARCH 13, 1989
The Rector called the meeting to order and welcomed Mr. Carter and Mr. Wiley to the Board. He then asked for approval of the minutes of the Executive Committee meetings of February 16, 1989, and March 13, 1989. Upon a motion duly made and seconded, the minutes were approved as distributed.
APPROVAL OF RESOLUTIONS OF APPRECIATION FOR ROBERT M. STANTON AND EUGENE WALTERS
The Rector asked for approval of Resolutions of Appreciation for Mr. Stanton and Mr. Walters upon their retirement from the Board. Upon a motion duly made and seconded, the following resolutions were unanimously approved:
RESOLUTION OF APPRECIATION
Robert M. Stanton
WHEREAS, Robert M. Stanton has completed eight years of dedicated and distinguished service to the Board of Visitors of Old Dominion University; and
WHEREAS, that service is but a continuation of his deep and unswerving commitment to his Alma Mater; and
WHEREAS, he served the institution as Rector from 1984 until 1988; and
WHEREAS, as Rector he was instrumental in bringing about many positive changes and improvements that benefitted the University; and
WHEREAS, his exemplary service as chairman of the Advancement Committee and as a member of the Finance and Audit Committee and the Student Affairs Committee is especially noteworthy; and
WHEREAS, as chairman of the 1983 Annual Fund Campaign, Bob further demonstrated his staunch support of Old Dominion University; and
WHEREAS, his personal devotion to the highest ideals of higher education have had a profound effect on the rapid emergence of Old Dominion as a major institution of higher education in the Commonwealth and in the nation; and
WHEREAS, his counsel, positive attitude and enthusiasm for his Alma Mater will be greatly missed by the Board of Visitors and the university community.
THEREFORE, BE IT RESOLVED, that the Board of Visitors of Old Dominion University expresses its deep appreciation and gratitude to Robert M. Stanton for his years of service to the University.
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RESOLUTION OF APPRECIATION
Eugene Walters
WHEREAS, Eugene Walters has completed seven years of dedicated and distinguished service to the Board of Visitors of Old Dominion University; and
WHEREAS, during his appointment he has contributed significantly to the Commonwealth of Virginia, and particularly to the students, faculty, and staff of Old Dominion University in the furtherance of the aims and ideals of higher education; and
WHEREAS, during his tenure on the Board of Visitors, Gene brought great insight and cogent thought to the issues confronting the University; and
WHEREAS, while serving as Chairman of the Advancement Committee he provided leadership to the University's fundraising efforts; and
WHEREAS, his exemplary service on the Buildings and Grounds Committee and the Finance and Audit Committee is especially noteworthy; and
WHEREAS, his insight and knowledge of the Tidewater com-munity and his interest and experience in the business community have been of great value in meeting the needs of the region and its citizens; and
WHEREAS, his counsel and expressions of concerns will be missed by the Board of Visitors and the university committee.
THEREFORE, BE IT RESOLVED, that the Board of Visitors of Old Dominion University expresses its deep appreciation and gratitude to Eugene Walters for his years of service to the University.
ENROLLMENT REPORT
The Rector called on Dr. Dana Burnett for a fall enrollment report. Dr. Burnett reported that the total headcount of the freshman class is approximately 1,800, a decrease from last year. This decrease is due to the decline in the population of incoming freshmen as well as the University's conscious effort to reduce the number of provisionally-admitted freshmen. The number of transfer and graduate students, however, has increased. The University expects level enrollments until the mid-1990's when the number of incoming freshmen will again increase.
President Spong commented that he anticipates the average SAT scores and GPAs of the freshman class to be somewhat higher than previous years.
REVIEW OF SPACE NEEDS
Mr. Wayne Higgins reported that the College of Engineering and Technology is facing severe space shortages for the fall semester and distributed a summary of the current situation. The shortage is due to an increase in teaching and research faculty and graduate assistants, as well as the receipt of several significant research grants which will require additional space. The administration has studied several alternatives for dealing with the space shortage and recommends that temporary, modular structures be erected.
After considerable discussion, a motion was made, seconded and approved to reaffirm the President's authority to deal with these types of situations without board approval. Mr. Dragas abstained.
President Spong commented that the situation has been discussed extensively with Dr. Healy, Mr. Higgins and Dr. Henry and, despite the underlying need of this University to improve the appearance of its campus, he concluded that there is no viable alternative to the modular structures.
Mr. Barry suggested that the Buildings and Grounds Committee review existing policy concerning the use of temporary structures on campus and perhaps suggest some general ground rules and timetables for their use.
President Spong commented that for the next decade, parking and space shortages will be problems for the University. The Board discussed ways to deal with these shortages, including the renting of commercial space. Mr. Higgins indicated that the University already rents space and continues to look for ways to take advantage of this option. The University is also working with the City of Norfolk to bring together private-sector development along the west side of Hampton Boulevard from 43rd Street to 38th Street once Hampton Boulevard is widened. President Spong commented that the State has encouraged the state-supported institutions to consider renting as an option to deal with space shortages.
BIENNIAL BUDGET SUBMISSION
Mr. Staneski distributed and reviewed a two-page summary of the University's 1990-92 biennial budget request. These requests fall into three categories: statewide issues, general-fund supported university initiatives, and self-supported university initiatives. Mr. Staneski briefly reviewed the initiatives in each category.
CONSULTANT'S REPORT
Rector Barry commented that the institutional review was conducted on behalf of the search committee so that prospective candidates would have a document which enumerated the special opportunities they would face at Old Dominion University. A secondary objective of the review is to consider the recommendations suggested by the consultant.
The consultant's recommendations fall into two categories: those which affect the administration and are a matter of board policy, and those which affect the administration and are not a matter of board policy. Those recommendations that are purely administrative will be filed with the president for his consideration. Mr. Barry asked President Spong and Dr. Healy to respond to those recommendations that both affect the administration and are a matter of board policy, and report back to the Board at a future meeting.
A number of recommendations which deal specifically with the search process have been referred to the search committee for their consideration. Mr. Dragas, Chairman of the Search Committee, asked the Board to consider the consultant's recommen-dation that a screening committee of one faculty representative from each of the colleges be allowed to interview the final candidates. He referred to the recommendation on p. 69 of the consultant's report as follows:
"The Board should construct another committee of an advisory nature that would review the final three to five candidates and convey its impressions to the Board. This would be done after the Search Committee makes its recommendations and concurrent with the Board-conducted interviews of the finalists.
"The Board could ask the vice president for academic affairs to invite the Faculty Senate to name one representative from each college. The Student Senate and the Alumni Association would each name one. This group would be sworn to confidentiality and permitted to interview each finalist in complete privacy. The senior faculty member of the committee would serve as chair. After each discussion, participants would be asked to evaluate the candidates. This evaluation would be personal. There should be no effort made to form a group opinion. Appendix J is a form that could be used in formalizing this review. Advisory committee members would be asked to complete the form that would be collected by the chair. The chair would then share this information with the search committee and the Board before they made their final decision."
After an extensive discussion, the following motion was made, seconded, and unanimously approved:
RESOLUTION REGARDING THE PRESIDENTIAL SEARCH COMMITTEE
RESOLVED, that the Board of Visitors grants the Chairman of the Presidential Search Committee, in his sole discretion, the right to establish an advisory committee composed of one faculty representative from each college, one alumni representative, and one student representative. This advisory committee will aid the search committee in the final screening and interviewing process.
BE IT FURTHER RESOLVED, that the individual members of such an advisory committee must be sworn to confidentiality in order to participate in the interview process.
BE IT FURTHER RESOLVED, that final candidates must first agree to participate in such an interview process. If all finalists do not agree to participate, then an advisory committee will not be formed.
BE IT FURTHER RESOLVED, that the "Outline of Procedures" of the Presidential Search Committee be amended to allow the committee to recommend to the Board of Visitors as many as five candidates.
Rector Barry commented that two additional issues mentioned in the consultant's report require board attention. He appointed a committee comprised of the Rector and Mr. McKinnon, as chair of the Student Affairs Committee, to address the football issue. This committee will study the current issues surrounding foot-ball and how those issues have changed since the Board adopted its resolution in November, 1988, discuss the facts and the options with the administration, and present those facts and options to the Board of Visitors.
On the issue of board governance, Ann Kilgore and Mike Pitchford had previously volunteered to serve on a committee to study the recommendations contained in the report and to return to the board with their own recommendations. Mrs. Kilgore reported that she and Mr. Pitchford have met with Pat Kelly, General Counsel, and he has suggested several revisions to the Board of Visitors' Bylaws. Mrs. Kilgore reviewed those proposed changes as well as the revisions suggested by the consultant.
Rector Barry indicated that the Board desires input from the Faculty Senate on the board governance issue and will ask the Senate, through Nina Brown, to review the proposed changes at the appropriate time. Mr. Barry commented that the Board feels strongly that any changes should be made before the new president arrives. It was decided that the committee will work with Mr. Kelly during the fall semester and present the proposed changes to the Board for its approval by the end of the calendar year. The Faculty Senate will be invited to participate in this review before the Board takes final action.
CALL FOR NEW BUSINESS
Mr. Barry appointed the following committee assignments:
Academic Affairs
Kilgore, Chairman
Pitchford, Vice Chairman
Carter
Poindexter
Strelitz
Williams | Finance and Audit
Hall, Chairman
Pitchford, Vice Chairman
Dragas
Leon
McKinnon
Wiley |
 | |
Buildings and Grounds
Leon, Chairman
Washington, Vice Chairman
Dragas
Hall
Parker
Price | Student Affairs
McKinnon, Chairman
Lawler, Vice Chairman
Carter
Kilgore
Parker
Poindexter
Williams |
| |
Development
Strelitz, Chairman
Price, Vice Chairman
Howell
Lawler
Washington
Wiley | |
EXECUTIVE SESSION
The Rector recognized Mrs. Williams who made the following motion: "Mr. Rector, I move that this meeting be recessed and that we reconvene in Executive Session for the purpose of discussing personnel matters, specifically the presidential search, and matters related to gifts, specifically possible gifts of real estate, as permitted by Subsection (A), Paragraphs (1) and (8) of Section 2.1-344 of the Code of Virginia." The motion was seconded and unanimously approved.
RECONVENE IN OPEN SESSION, FOIA CERTIFICATION AND ADJOURNMENT
At the conclusion of Executive Session, a motion was made, seconded and unanimously approved to reconvene in open session. The Rector asked if there were any members who, in their judgment, felt that they could not certify that (1) only public business matters lawfully exempted from the open meeting requirements under the Freedom of Information Act, were discussed and (2) that only such public business matters as were identified in the motion by which the executive session was convened were heard, discussed or considered? If so, he asked such board members to state specifically what he/she felt the departure was. Hearing no dissent, the Rector asked for certification by a vote of Aye. Board members in favor (14); Board members opposed (0). The vote on certification passed.
With no further business to be discussed, it was moved, seconded and passed that the meeting be adjourned.
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