Leave policies and procedures for classified employees
comply with the provisions of the Policies and Procedures Manual issued
by the Commonwealth of Virginia Department of Human Resources Management.
The leave policies allow classified employees to take paid and unpaid
leave for several reasons, such as vacation, personal illness or family-related
matters. These guidelines summarize the policies used to provide these
types of leave, record keeping requirements and supervisor's responsibilities.
How Banner Applies Excess Leave Usage
|
Leave Codes |
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Leave Record Keeping/Processing |
Part-Time Classified Employees |
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Provision of Leave |
Supervisor's Responsibilities |
Supervisor's
Responsibilities
The supervisor is responsible for assuring that complete and accurate leave forms are submitted by established deadlines for all leave taken and earned by classified employees. Supervisors have the authority to disapprove annual, family/personal, compensatory or overtime leave requests when sufficient leave balances are not available. Supervisors are also responsible for completing weekly Time and Attendance Reports for all non-exempt classified employees.
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Non-Exempt Classified Time and Attendance
Non-Exempt Administrative/Professional Faculty Time and Attendance
Non-Exempt Non-Instructional Part-Time Faculty Time and Attendance
To Be Downloaded, Completed and Printed
Non-Exempt Classified Time and Attendance
Non-Exempt Administrative/Professional Faculty Time and Attendance
Non-Exempt Non-Instructional Part-Time Faculty Time and Attendance
The accurate accounting
of employee work hours is no less important than the accurate accounting
of cash.
The supervisor should:
- Sign and review LARF forms for accuracy - hours recorded to nearest tenth, correct leave codes, correct social security numbers, correct dates, approriate signatures;
- For non-exempt employees, make sure the leave noted on the LARF matches the weekly Time and Attendance Report;
- Send the original copy of the completed LARF to the Payroll Office by the appropriate deadline each pay period.
- Review the Summary Report of Leave Balances that is distributed quartely.
- Check for discrepancies between departmental records and Payroll records;
- Resolve problems concerning leave balances;
- Monitor employees' leave usage;
- Identify patterns of leave abuse and take corrective action;
- Do not approve leave requests, unless an emergency, when employees do not have sufficient balances to cover the absences
