Leave policies and procedures for classified employees
comply with the provisions of the Policies and Procedures Manual issued
by the Commonwealth of Virginia Department of Human Resources Management.
The leave policies allow classified employees to take paid and unpaid
leave for several reasons, such as vacation, personal illness or family-related
matters. These guidelines summarize the policies used to provide these
types of leave, record keeping requirements and supervisor's responsibilities.
How Banner Applies Excess Leave Usage
|
Leave Codes |
|
Leave Record Keeping/Processing |
Part-Time Classified Employees |
|
Provision of Leave |
Supervisor's Responsibilities |
Leave
Record Keeping
The leave record keeping system consists of the Leave Activity Reporting Form (LARF) and, for non-exempt employees, the weekly Time and Attendance Record. The LARF form should reflect leave used on a pay period basis. For non-exempt employees, the Time and Attendance Record is filled out on a weekly basis and maintained by the department. The original copy of the LARF should be sent to the Payroll Office according to their yearly Paryoll schedule. (A memo will be sent to Budget Unit Directors by the Payroll Manager each calendar year listing the due dates for LARF submission.)
To Record Hours Worked and Hours of Leave Taken
Effective
July 1, 2003
FROM
|
TO
|
Reporting Increment
|
0 Minutes
|
2 minutes, 59 seconds
|
Disregard
|
3 Minutes
|
8 minutes, 59 seconds
|
1 Tenth Hour
|
9 Minutes
|
14 minutes, 59 seconds
|
2 Tenths Hour
|
15 Minutes
|
20 minutes, 59 seconds
|
3 Tenths Hour
|
21 Minutes
|
26 minutes, 59 seconds
|
4 Tenths Hour
|
27 Minutes
|
32 minutes, 59 seconds
|
5 Tenths Hour
|
33 Minutes
|
38 minutes, 59 seconds
|
6 Tenths Hour
|
39 Minutes
|
44 minutes, 59 seconds
|
7 Tenths Hour
|
45 Minutes
|
50 minutes, 59 seconds
|
8 Tenths Hour
|
51 Minutes
|
56 minutes, 59 records
|
9 Tenths Hour
|
57 Minutes
|
60 Minutes
|
One Hour
|
To View and Print Only
Non-Exempt Classified Time and Attendance
Non-Exempt Administrative/Professional Faculty Time and Attendance
Non-Exempt Non-Instructional Part-Time Faculty Time and Attendance
To Be Downloaded, Completed and Printed
Non-Exempt Classified Time and Attendance
Non-Exempt Administrative/Professional Faculty Time and Attendance
Non-Exempt Non-Instructional Part-Time Faculty Time and Attendance
Leave Processing
All leave transactions are processed in the Banner Payroll system. The system processes leave in accordance with the state's leave policies and procedures. Banner provides management with leave reports and provides an audit trail of all actions which affect each employee's leave balances. In addition, Banner provides employees with their leave balances each pay period on their paycheck stub.
