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Old Dominion University Department of Human Resources Benefits Office 1509 W. 49th Street Norfolk, VA 23529

 

Tuition Assistance Program for
Faculty and Faculty Administrators

Old Dominion University provides tuition assistance opportunities to eligible employees. The purpose of this policy is to provide guidance for the administration of the tuition assistance program for faculty and faculty administrators. Full-time faculty and faculty administrators employed by Old Dominion University who have completed one year of full-time service at the University and whose incomes do not exceed $75,000.00 shall be eligible for full tuition support at Old Dominion University, not to exceed three (3) credit hours in the fall semester, three (3) credit hours in the spring semester and three (3) credit hours in the summer session at the in-state rate.  Funding for this program is derived from Commonwealth sources.

Faculty members and faculty administrators who do not want academic credit for the course(s), intend to enroll in an audit status, or are not pursuing a degree are strongly encouraged to participate in courses under the provisions of the statement on "Faculty Class Attendance" in the Faculty Handbook. In part, it provides that:      “It is customary for faculty members to allow other faculty members and faculty spouses to audit classes without formality”.

The following conditions shall determine the tuition support provided by the tuition assistance program: 

  • Applications for tuition support from the tuition assistance program shall not be accepted prior to the beginning of registration for the semester or after the deadline for submission. The deadline is 5:00 pm on August 1 for the fall semester, December 1 for the spring semester, and May 1 for all summer sessions, unless the first falls on a weekend and then the deadline will be the first workday following the first. Because of limited resources, not all applications may be funded. Applications will be funded in order by seniority until the allocation of funds for that semester or term has been exhausted.
  • Tuition payment for the three (3) credit hours in the fall semester, the three (3) credit hours in the spring semester and the three (3) credit hours in the summer session shall not exceed the current Old Dominion University in-state rate. Those faculty members or faculty administrators enrolled in courses and determined to be domiciled outside Virginia, shall be responsible for payment of the difference between the in-state and out-of-state tuition rates applicable.
  • Failure to attain a grade of "C" (2.0) in undergraduate courses or "B" (3.0) in graduate courses shall require repayment of the tuition provided by the tuition assistance program.
  • Withdrawal from courses for which tuition was provided by the tuition assistance program shall require repayment of tuition.
  • Failure to clear an Incomplete grade (I or II) within the time period prescribed by current Old Dominion University policy shall require repayment of tuition provided by the tuition assistance program.
  • Tuition shall not be paid for a course taken more than once, except those identified as research, thesis, or dissertation.
  • Resignation and departure from the University prior to the end of the semester or summer session for which tuition is being provided by the tuition assistance program shall require repayment of tuition.
  • Tuition support for non-credit courses shall not be provided by the tuition assistance program.
  • Any tuition repayment must be completed prior to the next semester or the summer session. No support will be available from the tuition assistance program until tuition repayment is complete. The participant may request payroll deduction for repayment.
  • Tuition assistance program participants are responsible for any fees incurred, such as for dropping or withdrawing from a course.

Tuition Assistance may be considered as taxable income based on applicable IRS regulations. The Director of Human Resources or designee shall be responsible for administering the tuition assistance program and should be contacted regarding application, procedures, and appeals.

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For information and applications contact Natalie Watson in the Benefits Office at 683-4237 or nwatson@odu.edu. To access the application form on line please click on this web address: http://forms.odu.edu/browse.php?cat=4

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Page Created 12/13/02 by: Ray Gata, Updated: 04/09/08