Old Dominion University
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FACULTY AND FACULTY ADMINISTRATORS DEPENDENTS AND SPOUSES POLICY
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Old Dominion University Department of Human Resources Benefits Office 1509 W. 49th Street Norfolk, VA 23529

Tuition Assistance Program for
Classified and Hourly Staff Dependents and Spouses

Old Dominion University provides a tuition assistance program to the dependents and spouses of eligible employees. The purpose of this policy is to provide guidance for the administration of the classified and hourly dependents and spouses tuition assistance program. All legal dependents as defined by current Internal Revenue Service regulations, and spouses of full-time classified, part-time classified and hourly employees shall be eligible for tuition support at Old Dominion University. The funding for this program is derived from local sources.

Dependents and spouses of full-time classified employees currently employed by Old Dominion University, whose income does not exceed $75,000.00, and who have finished one year of full-time service at the University, shall be eligible for tuition support not to exceed six (6) credit hours in the fall semester and six (6) credit hours in the spring semester (total of 12 credit hours) at the in-state tuition rate.

Dependents and spouses of part-time classified and hourly employees currently employed by Old Dominion University, whose income does not exceed $75,000.00, and who have finished three years of service at the University, shall be eligible for tuition support prorated based upon the hours worked per 40 hour week.

The tuition support provided by the tuition assistance program for the dependent(s) and/or spouse of the category of a classified and hourly employee described above shall be determined by the following conditions:

  • Applications for tuition support from the tuition assistance program shall not be accepted before the beginning of registration for the semester or after the deadline for submission. The deadline is 5:00 pm on August 1 for the fall semester and December 1 for the spring semester, unless the first falls on a weekend and then the deadline will be the first workday following the first. Because of limited resources, not all applications may be funded. Applications will be funded in the order of seniority of the employee applying for aid until the allocation of funds for the semester has been exhausted.
  • Tuition payment for courses shall not exceed the current Old Dominion University in-state rate. The staff member whose dependent(s) and/or spouse are enrolled in courses and are determined to be domiciled outside Virginia, shall be responsible for payment of the difference between the in-state and out-of-state tuition rates.
  • Tuition payment from the tuition assistance program shall be limited to not more than six (6) credit hours in the fall semester and six (6) credit hours in the spring semester at the in-state rate for the applicable level and location.
  • Failure to attain a grade of "C" (2.0) in undergraduate courses or "B" (3.0) in graduate courses shall require repayment of the tuition provided by the tuition assistance program.
  • Withdrawal from courses shall require repayment of tuition provided by the tuition assistance program.
  • Failure to clear an Incomplete grade (I or II) within the time period prescribed by current policy shall require repayment of tuition provided by the tuition assistance program.
  • Tuition shall not be paid for a course taken more than once, except those identified as research, thesis, or dissertation.
  • Resignation and departure from the University by the staff member whose dependent(s) and/or spouse are being provided support by the tuition assistance program, prior to the end of the semester, shall require the repayment of the tuition.
  • The amount of indebtedness varies with each of the above categories. The Department of Human Resources informs the employee in writing of the amount owed and the options for payment. If the debt is not paid or if arrangements have not been made for payment by the specified deadline, the Department of Human Resources initiates two payroll deductions of equal amounts from the employee's next two paychecks. Late fees and, if applicable, collection fees may be assessed by the Office of Finance.
  • Tuition support for non-credit courses shall not be provided by the tuition assistance program.
  • Any tuition repayment must be completed prior to the next semester. No support will be available from the tuition assistance program until repayment is complete. The employee may request payroll deduction for repayment.
  • Tuition assistance program participants are responsible for any fees incurred, such as for dropping or withdrawing from a course.

Tuition Assistance may be considered as taxable income based on applicable IRS regulations. The Director of Human Resources or designee shall be responsible for administering the tuition assistance program and should be contacted regarding application, procedures, and appeals.

 

For information and applications contact Natalie Whitson in the Benefits Office at 683-4237 or nwatsonn@odu.edu. To access the application form on line click on this web address. http://forms.odu.edu/browse.php?cat=4



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Page Created 12/13/02 by: Ray Gata, Updated: 04/09/08