Travel Guidelines

This page is updated regularly.  Please check back often.

• Travel Teams - Find your department's travel processor at this link.

• Approval Requirements - coming soon
  
  
• Business Related Meal Expense Form (Word) - Use this form when claiming business related meals.
  
  
• Consolidated Travel Form (Excel)  - Always use the most recent form.  Be sure to use a fresh form each time to preserve formatting and macro functionality.  The Travel Expense Reimbursement Voucher must be submitted within 30 calendar days.
  
  
• Corporate Travel Card - Annual Employee Agreement
  
  
• Corporate Travel Card Application
  
  
• Cost Benefit Analysis -  A copy of the cost benefit analysis must be attached to the Travel Expense Reimbursement Voucher when using your personal vehicle when daily mileage is 100 miles or more.  Failure to include the cost benefit analysis will reduce the reimbursement rate.  This calculator does not include the cost of gas for the rental vehicle, so add the cost of gas onto the cost benefit analysis under Enterprise to obtain a true comparison of costs.  (Note: After you open or save the file to your computer, be sure to enable macros.)  You can also access the cost benefit analysis here.
  
  
• Current Travel Training Materials - Everything you ever wanted to know about travel.
  
  
• Current Travel Lodging/Meals and Incidental Expenses Per Diem Rates - effective 10/01/11
  
  
• Current Personal Vehicle Mileage Rates - effective 07/01/2011
  
  
• Foreign Per Diem Rates - use this link to find the travel per diem rates (lodging and meals) for foreign destinations.
  
  
• Non-Foreign, Non-Contiguous Destinations -  use this link to find travel per diem rates (lodging and meals) for non-foreign, non-contiguous locations outside the continental United States - Alaska, Hawaii, Puerto Rico, American Samoa, Guam, Midway, the Northern Mariana Islands, the U.S. Virgin Islands, Wake Island, and other non-foreign areas outside the continental United States.
  
  
• Frequently Asked Questions - NEW
  
  
• ODU Accounts Payable Travel/Petty Cash Direct Deposit Enrollment Form - This form should be submitted by all employees who expect to receive either a petty cash reimbursement or a travel expense reimbursement. 
  
  
• Travel Advance (Regular) (Word)
  
  
• Travel Advance (Student) (Word)
  
  
• Traveler's Checklist - A quick checklist of what travelers need to do before traveling, while traveling, and after travel is completed.
  
  
  
  
• Currency Converters

• Policies and Procedures