Employing Students During the Summer

If the summer semester is a student's first term attending ODU, they may NOT be employed as a student employee during the summer semester (May 16 - August 15).

The academic year for student workers ends May 15.  Please review the appropriate guidelines and submit your E-1S forms as soon as possible.  At the end of each academic year (May 15) and at the end of each fiscal year (June 15 for payroll purposes), all student payroll records are deactivated on the payroll system.  If your department does not complete new or continuation E-1S forms by the appropriate deadlines, we will not be able to reactivate the student's record in time for the next scheduled pay date.  Please review E-1S Processing Information which includes start/end dates for each semester as well as specific criteria.

Please review the Payroll Schedule for submission deadlines for both E-1S forms and timeslips.  Adhering to the deadlines will assure that your student workers continue to receive their paychecks on schedule.  If you intend to continue a student's employment after the change to the new fiscal year, you must complete a new E-1S for the period beginning June 16.

Graduating students.  If a student is graduating in May and is not pre-registered for Fall semester classes at ODU for a minimum of 6 credit hours, the student is not eligible for student employment for the summer and will automatically be removed from the payroll effective May 15.  Summer school students seeking degrees from other institutions are not eligible for summer employment at ODU.